Administrative Assistant - Senior Support Biology

The Pennsylvania State University; Ferguson Township (PA); Hybrid; USD 45,000 - 65,000; Full time

Job summary

The Pennsylvania State University in Pennsylvania is seeking an Administrative Assistant - Senior Support to aid faculty with Promotion and Tenure processes and related reporting. You will train on Activity Insight, perform data entry, and collect Faculty Activity Reports, Sabbatical Requests, and AC-40 reviews while supporting non-tenure promotions.

You will monitor grant balances and end dates, assist with postings and hiring for part-time roles, and back the Awards and Mentoring Committee,

Qualifications

• Associate degree required; 4+ years of relevant experience or an equivalent combination accepted.
• Strong communication, organizational and customer service skills.
• Ability to work independently and in a team environment; manage multiple priorities.

Responsibilities

• Assist faculty with Promotion and Tenure materials to meet deadlines.
• Provide Activity Insight training and data entry support.
• Collect Faculty Activity Reports, Sabbatical Requests, AC-40 reviews and Non-Tenure promotions.
• Monitor research grant balances and end dates; assist with posting/hiring for part-time positions.
• Support Awards and Mentoring Committee and other departmental committees; answer main phone line.

Skills

Administrative support

Communication

Organization

Customer service

Independent work

Team collaboration

Multitasking

Problem solving

Microsoft Office

Education

Associate Degree

Tools

Microsoft Office Suite

Job description

POSITION SPECIFICS

The Department of Biology is seeking an Administrative Assistant - Senior Support to support faculty members. The successful candidate will be expected to assist faculty with the Promotion and Tenure process to ensure material is completed appropriately to meet college deadlines. This position will assist faculty with Activity Insight training, data entry, and collection of Faculty Activity Reports as well as the collection of Sabbatical Requests, AC-40 review and Non-Tenure promotions. Additional duties include monitoring research grant balances and end dates, assisting with posting and hiring part-time non-academic positions as well as providing administrative support to the Awards and Mentoring Committee and other departmental committees. The selected candidate should be capable of problem-solving, answering questions, providing information and following-up as necessary, as well as assisting with answering main departmental phone line. The ideal candidate should possess: strong investigative skills with the ability to use creative thinking to improve existing and develop new duties and business processes excellent communication, organization, and customer service skills ability to work independently and in a team environment proficiency in Microsoft Office Suite ability to handle multiple priorities, monitor, and meet overlapping deadlines initiative, collegiality, accuracy and promote a culture that is conducive to effective relationships among diverse team members After a successful training period, this position will operate on a hybrid remote/onsite schedule.

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

• Associate Degree 4+ years of relevant experience; or an equivalent combination of education and experience accepted
• Required Certifications: None

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

SALARY & BENEFITS

The salary range for this position, including all possible grades, is $44,628.00 - $64,668.00. Salary Structure - Information on Penn State's salary structure Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473. Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.

EMPLOYER VALUES AND MISSION

Federal Contractors Labor Law Poster PA State Labor Law Poster Penn State Policies Copyright Information Hotlines There's a reason Penn State consistently ranks among the top one percent of the world's universities. Across 24 campuses, our 100,000 students and 40,000 faculty and staff know the real measure of success goes beyond the classroom - it's the positive impact made on communities across the world. Our ideals stem from our origins as Pennsylvania's sole land-grant institution, which allow us to continue to bring positive impact to humanity through our teaching, research, and engagement mission. And across the world is a community of Penn Staters - more than half a million strong - driven by that same spirit to serve our local and global communities. At Penn State, passion is met with collaboration in an environment that is rooted in shared pride for the accomplishments of our fellow students, faculty, staff, and alumni. Penn Staters cheer each other on to build a culture committed to service and engagement. Our University values represent our core ethical aspirations for all our daily activities and actions as students, faculty, staff, and volunteers at Penn State. Our values are as follows; Integrity, Respect, Responsibility, Discovery, Excellence, and Community. We Are Penn State. One Community. Impacting Many.