Administrative Assistant, Senior

Thomson Reuters Markets Espana SL.; Pomona (CA); Hybrid; USD 60,000 - 78,000; Full time

Job summary

Southern California Edison in California seeks a Senior Administrative Assistant to support multiple leaders in Transmission and Distribution. The role is primarily remote but may require occasional on-site presence at an SCE facility.

You will manage calendars, coordinate travel, draft reports and presentations, and handle confidential information with integrity while liaising with internal and external stakeholders.

Qualifications

• Two or more years of experience performing advanced administrative, secretarial, and clerical functions.
• Experience handling confidential and sensitive information.
• Experience performing customer service duties with internal and external clients.
• Experience with calendar management in MS Outlook.
• Experience supporting multiple individuals and the management team.

Responsibilities

• Manage the calendar and schedule appointments, meetings, and conferences for assigned leaders while prioritizing conflicting demands.
• Serve as primary point of contact for internal and external stakeholders and facilitate communication.
• Arrange travel itineraries including flights, accommodations, transportation, and visas.
• Prepare templated reports and perform basic research as requested.
• Draft documents and presentations on behalf of the leader.
• Interface with suppliers and vendors for quotes, purchase orders, and invoicing.
• Files and manages expense reports with timely submission and accurate documentation.
• Organize and maintain files, records, and databases with confidentiality.
• Support the leader with ad-hoc tasks and projects; protect sensitive data with highest standards of conduct.

Job description

Join the Clean Energy Revolution

Become a Senior Administrative Assistant at Southern California Edison (SCE) and build a better tomorrow. In this
job, you’ll provide administrative support to multiple non-executive leaders and managers in the Transmition and Distribution Department. As a Senior Administrative Assistant, your work will help power our planet, reduce carbonemissions and create cleaner air for everyone. Are you ready to take on the challenge to help us build the future?

Responsibilities

• Performs a variety of administrative duties to support assigned leader, including managing the calendar and scheduling appointments, meetings, and conferences while prioritizing conflicting demands.
• Serves as primary point of contact for internal and external stakeholders, relaying messages, and facilitating communication.
• Arranges travel itineraries, including booking flights, accommodations, transportation, and visas.
• Prepares various templated weekly/monthly/quarterly reports for assigned leader and performs basic research as requested.
• Drafts documents and presentations of documents and presentations on behalf of the leader.
• Interfaces with suppliers and vendors regarding requests for quotes, purchase orders and invoicing.
• Files and manages expense reports, ensuring timely submission and accurate documentation of expenses incurred. Includes tracking reimbursement status and resolving any discrepancies or issues.
• Organizes and maintains files, records, and databases, ensuring confidentiality of sensitive information. Supports the assigned leader with various ad-hoc tasks and projects as needed.
• A material job duty of all positions within the Company is ensuring the protection of all its physical, financial and cybersecurity assets, and properly accessing and managing private customer data, proprietary information, confidential medical records, and other types of highly sensitive information and data with the highest standards of conduct and integrity.

Minimum Qualifications

• Two or more years of experience performing advanced administrative, secretarial, and clerical functions.

Preferred Qualifications

• Experience working with confidential and sensitive information.
• Experience performing customer service duties with internal and external clients.
• Experience with calendar management in MS Outlook.
• Experience supporting multiple individuals and management team.

Additional Information

• The position’s work mode is remote.Employee isable to work primarily at home or remote however, the employee may be expected to come to an SCE facility on occasion. Unless otherwise noted, employees are required to work andreside in the state of California. Hiring organizations can add further requirements related to specific jobs. Further details of this work mode will be discussed at the interview stage. The work mode can be changed based on business needs.
• Visit our Candidate Resourcepage to get meaningful information related to benefits, perks, resources, testing information, hiring process, and more!
• Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

• This position requires testing and applicants who are identified to continue through the selection process will be invited to test via email. Reference ourInformation Guidesfor the following tests: (EEI TECH (Test #5107)). Candidates who have previously passed these assessment(s), in some cases, may not need to retest again for this position.

About Southern California Edison

The people at SCE don't just keep the lights on. Our mission is so much bigger. We’re fueling the kind of innovation that’s changing an entire industry, and quite possibly the planet. Join us and create a future with cleaner energy, while providing our customers with the safety and reliability they demand. At SCE, you’ll have a chance to grow personally and professionally, making a real impact in Southern California and around the world.

Southern California Edison is a proud Equal Opportunity Employer, including disability and protected veteran status.

We are committed to ensuring that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodations at [e-mail] or [phone] and select option 2.