Administrative Assistant (School Speed Zone Camera Program)

City of Fort Lauderdale; Fort Lauderdale (FL); On-site; USD 38,000 - 56,000; Full time

Job summary

The City of Fort Lauderdale is seeking an experienced Administrative Assistant within the Police Department to support the School Speed Zone Camera program and related administrative tasks. You will collaborate with a third-party vendor to review speeding evidence, approve citations, and prepare cases for traffic court.

Responsibilities include data downloads, auditing program data, and preparing a variety of reports and correspondence while maintaining confidentiality and strong attention to

Qualifications

• Two years of college coursework in business administration or related field.
• One year of intermediate administrative work or equivalent.
• Must pass a background investigation including polygraph examination.
• Veterans’ Preference requires DD214 or equivalent documentation to be attached.

Responsibilities

• Provides responsible and complex administrative and clerical duties in support of an assigned area.
• Work with a third-party vendor to review traffic infraction video and photos; approves citation issuances.
• Downloads data and prepares evidence packets for traffic court hearings.
• Audits collected program data and prepares various reports.
• Maintains records and prepares minutes and agendas; supports cross-department coordination.

Skills

Customer service

Administrative support

Data entry

Communication skills

Record keeping

Education

Two years of college coursework in business administration or related field

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Salary is based on experience and/or qualifications, and is subject to negotiation

In this position, you will work with a third-party vendor, conduct traffic infraction video/photographic reviews pertaining to school zone speeding. Approval of citation issuances, downloading data and preparing evidence packets for traffic court cases. Assist in auditing of collected data. Supports department by performing administrative services. Assists management with administrative tasks such as tracking and compiling information of interest. Prepares various reports detailing the administrative information handled by the position. Reads and answers correspondence. May handle confidential information. This position will be based within the Police Department.

In accordance with Article 24 of the Collective Bargaining Agreement between the City of Fort Lauderdale and Teamsters Local Union 769, for posting purposes this open-competitive job posting shall be considered as a simultaneous internal and external posting (it is open to both internal City employees and external applicants).

Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. The omission of a function does not preclude management from assigning essential duties not listed herein if such duties relate to the position.

• Provides responsible and complex administrative and clerical duties in support of an assigned area of responsibility
• Works with a third-party vendor to conduct reviews of traffic infraction video and photographic evidence pertaining to school zone speeding; approves the issuance of citations
• Downloads data and prepares evidence packets for traffic court cases; may be required to present cases at traffic court hearings
• Assists in auditing collected program data
• Will be required to attend additional training to remain compliant with Speed Zone Camera program guidelines
• Coordinates and facilitates all activities related to the School Speed Zone Camera Program
• Processes and proofreads a wide variety of reports, letters, memoranda and statistical charts; types from rough draft or verbal instruction; may independently compose correspondence related to assigned responsibilities
• Maintains a calendar of activities, meetings and various events; coordinates activities with other City departments, the public and outside agencies
• Screens office and telephone callers; provides customer assistance, provides information, responds to and resolves complaints and requests for information on policies, procedures, systems and precedents relating to assigned responsibilities
• Attends a variety of meetings; prepares and compiles agenda packets; takes and prepares minutes; transcription; disseminates information, as appropriate
• Maintains detailed and accurate records; provides, creates and submits reports as required
• Operates a variety of office equipment including copiers, facsimile machine and computer; inputs and retrieves data and text; organizes and maintains disk storage and filing
• Maintains inventory of supplies; obtains estimates for ordering purposes; orders supplies as needed; ensures compliance of policies and procedures
• Prepares a variety of documents for the purchase of supplies and equipment
• Performs related work as required
• Must have a high degree of self-motivation, adaptability, sound judgment and a willingness to work as a team member with little supervision.
• Must be comfortable interacting with the public, the selected third-party vendor, and be confident to testify in courtroom procedures.
• Must be comfortable working with new and existing computer software.

MINIMUM JOB REQUIREMENTS

1. Have successfully completed at least two (2) years of college coursework in business administration, public administration or a related field from an accredited college.
2. One (1) year performing intermediate administrative work.
3. Additional qualifying experience or completion of coursework at an accredited college or university in a job-related field, may substitute on a year-for-year basis for the required experience or education.
4. Candidates will be required to pass a background investigation, which includes a polygraph examination, prior to employment.
5. If claiming Veterans’ Preference, you must attach a copy of the DD214 Member 4 form (or other supporting claim documents) to your on-line application.

Preferences

1. Three (3) or more years of experience working in customer service.
2. Experience working in a law enforcement agency or public safety environment.
3. Intermediate or Advanced in Microsoft Office (Outlook, Word, Excel)

As public servants, employees may be required to work immediately before, during, and/or after an emergency. All employees must be available and able to work assigned shifts as determined by their Department Heads.

PHYSICAL STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS

The position is generally sedentary. Employees sit most of the time but may walk or stand for brief periods of time.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The City of Fort Lauderdale receives a high volume of applications, so not every applicant who meets the minimum qualifications will be guaranteed an interview. Candidates are selected for interviews based on how closely their education and work experience match the specific requirements of the position.

Applicants will be subject to an extensive selection and screening process, which may include, but not be limited to evaluation of training and experience; written; oral and performance-based testing; skills assessment; interview; employment check, background investigation; medical examination; and drug screen. For Public Safety positions, the process additionally includes polygraph examinations and psychological evaluations. The expected duration of the selection process varies by position.

All applicants, including current City of Fort Lauderdale employees, need to fully detail their work experience on the employment application. Applicants must ensure that all required documents submitted are in a format that is acceptable, clear, and legible. It is the applicant’s responsibility to update their online profile with accurate personal information, work history, education, and certifications each time they submit a new application. Incomplete applications may result in disqualification.

The City of Fort Lauderdale is an Equal Opportunity, Veteran's Preference Employer and Drug Free Workplace.