Administrative Assistant School Office - 10 month position

Gavin School District 37; Ingleside (IL); On-site; USD 32,000 - 48,000; Full time

Job summary

Gavin School District 37 seeks a diligent Front Office Assistant to support the Principal's Office and maintain an organized, welcoming environment. You will greet families, answer phones, manage student schedules and databases, and assist with state and federal reports, calendar updates, and communications.

Qualifications include proficiency with typing and office software, basic office procedures, and handling sensitive information discreetly.

Qualifications

• Proficiency in typing, and in word processing, spreadsheets, and databases.
• Working knowledge of basic office procedures and common office machinery.

Responsibilities

• Create and maintain a clean, organized front office environment.
• Welcomes families into the school office, answers phones, and communicates with classrooms.
• Assists in completion of student schedules, class lists, and student database.
• Assists in completing school, state and federal reports.
• Assists with activities related to opening and closing of the school year.
• Keeps inventory and orders supplies, materials, and capital outlay items.
• Monitors operations of office equipment and calls for service as needed.
• Create and maintain student records and transfers in/out.

Skills

Typing proficiency

Office software

Confidential handling

Job description

FLSA Status: Non-Exempt

Evaluation: Per Support Staff Specific Area

Salary and Benefits: Per

GEA Contract

Qualifications

Proficiency in typing, office computer programs including word processing, spreadsheet, and database. Working knowledge of basic office procedures and the operation of such office machinery as computers, printers, calculators, copiers, fax machines and multifunction telephones. Ability to handle sensitive materials in a professional and confidential manner.

Purpose

To assist in creating and/or maintaining a highly organized and efficient school and Principal's Office.

• Create and maintain a clean, organized, calm, professional front office environment.
• Welcomes families into the school office, answers phones and communicates with classrooms.
• Assists in completion of student schedules, class lists, and student database.
• Assists in completing school, state and federal reports.
• Assists with activities related to opening and closing of the school year
• Keeps inventory and orders supplies, materials, and capital outlay items.
• Monitor operations of photocopier, laminator, etc., and call for service as needed.
• Create and maintain student records and transfers in/out.
• Keeps records of Student Activity Fund and Student Activity expenditures.
• Monitors staff absences and works with AESOP to ensure daily coverage.
• Supports daily student transportation (bus, pick-ups, after school care, activities).
• Assists with incoming student orientations.
• Assists with outgoing school communications.
• Assist with all processes of the financial ordering system.
• Assists with morning routine (ie. lunch orders, attendance, tardies etc).
• Assists the health assistant as needed.
• Assisting, updating, and coordinating school calendar and events (building usage, internal school calendar, picture days, assemblies, parent teacher conferences, school parties, graduation, special lunches etc)
• Assists teachers with the field trip process (bussing, forms, fees etc).
• Attends staff meetings (as appropriate).
• Performs other tasks (as appropriate).

Reports To

Principal

Supervises

n/a

Department

Building

Classification

Non-Certified

Work Year

10-month

Contract Dates

School Year

FLSA Status: Non-Exempt

Evaluation: Per Support Staff Specific Area

Salary and Benefits: Per GEA Contract

Qualifications

Proficiency in typing, office computer programs including word processing, spreadsheet, and database. Working knowledge of basic office procedures and the operation of such office machinery as computers, printers, calculators, copiers, fax machines and multifunction telephones. Ability to handle sensitive materials in a professional and confidential manner.

Purpose

To assist in creating and/or maintaining a highly organized and efficient school and Principal's Office.

Essential Functions and Performance Responsibilities

• Create and maintain a clean, organized, calm, professional front office environment.
• Welcomes families into the school office, answers phones and communicates with classrooms.
• Assists in completion of student schedules, class lists, and student database.
• Assists in completing school, state and federal reports.
• Assists with activities related to opening and closing of the school year
• Keeps inventory and orders supplies, materials, and capital outlay items.
• Monitor operations of photocopier, laminator, etc., and call for service as needed.
• Create and maintain student records and transfers in/out.
• Keeps records of Student Activity Fund and Student Activity expenditures.
• Monitors staff absences and works with AESOP to ensure daily coverage.
• Supports daily student transportation (bus, pick-ups, after school care, activities).
• Assists with incoming student orientations.
• Assists with outgoing school communications.
• Assist with all processes of the financial ordering system.
• Assists with morning routine (ie. lunch orders, attendance, tardies etc).
• Assists the health assistant as needed.
• Assisting, updating, and coordinating school calendar and events (building usage, internal school calendar, picture days, assemblies, parent teacher conferences, school parties, graduation, special lunches etc)
• Assists teachers with the field trip process (bussing, forms, fees etc).
• Attends staff meetings (as appropriate).
• Performs other tasks (as appropriate).

Gavin School District 37 assures Equal Employment Opportunities and equal education opportunities for employees and students as required by Federal and State Orders and Laws. This job description is intended to accurately reflect the position activities and requirements. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position.

Physical Demands

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations maybe made to enable individuals with disabilities to perform the essential functions. The noise levelin the work environment is moderate to loud. Duties are performed indoors and occasionallyoutdoors.