Administrative Assistant, School of Humanities and Social Sciences

Hudson County Community College; Jersey City (NJ); On-site; USD 40,000 - 60,000; Full time

Job summary

Join a vibrant community college as an Administrative Assistant in the School of Humanities and Social Sciences. This role offers a unique opportunity to support a dynamic team dedicated to student success and community engagement. You'll provide advanced administrative support, manage schedules, and assist with various projects, all while working in an inclusive environment that values diversity and innovation. With a commitment to excellence, this position allows you to contribute to a celebrated institution that empowers students and fosters upward mobility. If you're organized, proactive, and passionate about education, this opportunity is perfect for you.

Benefits

Comprehensive benefits program

Discounts on various services

Flexible work schedules

Qualifications

• Minimum of five years of related work experience required.
• Proficiency in word processing, spreadsheets, and data management.

Responsibilities

• Provide advanced administrative support for the Dean.
• Maintain Dean’s calendar and schedule meetings.
• Assist students, faculty, and staff with inquiries.

Skills

Effective communication

Interpersonal skills

Computer proficiency

Customer service

Problem-solving

Organizational skills

Typing and keyboarding

Education

High School diploma or equivalent

Tools

Zoom

Webex

Job description

Position Description

Hudson County Community College

Administrative Assistant, School of Humanities and Social Sciences

Position Vacancy Notification

Posting Date: April 21, 2025

Internal Consideration Only

The Opportunity

Hudson County Community College (HCCC) seeks an Administrative Assistant to join its award-winning and nationally recognized institution. This is an exciting time to be a part of the HCCC community. This year, the College will be celebrating its 50th anniversary. HCCC has recently been named one of 101 recipients, 1 of only 7 community colleges to be distinguished, for the Higher Education Excellence in Diversity (HEED) Award, a national honor recognizing U.S. colleges and universities that demonstrate an outstanding commitment to diversity and inclusion. HCCC’s Culinary Arts Institute was ranked as the #6 Culinary Arts program in the United States by Best Choice Schools. HCCC is a 2024 Bellwether College Consortium Legacy Award winner, a 2024 Achieving the Dream Leader College of Distinction, and a 2024 National Inspiring Programs in Business from INSIGHT Into Diversity. Also, HCCC has been named a 2024 and Insight Into Diversity Magazine’s 2025 Inspiring Programs in Business Award.

Overview

HCCC serves one of the most ethnically diverse and densely populated communities in the United States. The College is a vibrant, urban institution of higher education whose mission is to provide its communities with inclusive, high-quality educational programs and services that promote student success and upward social and economic mobility.

The School of Humanities and Social Sciences offers opportunities for collaboration and innovation, encouraging students to engage with real-world issues through internships, artistic projects, research, and community outreach programs. Whether exploring the depths of human culture through art and literature or analyzing societal issues through sociological or clinical practice, the School of Humanities and Social Sciences is a place where theory and practice converge in meaningful ways. Our faculty is an exceptional group of scholars and practitioners, including working artists, Fulbright scholars, professional actors, acclaimed writers and novelists, clinicians, and sociologists. These faculty members bring their extensive professional experiences and expertise into the classroom, offering students unparalleled insights into both theoretical concepts and practical, hands-on engagement with their fields.

Position Summary/Job Description

Reporting to the Dean of Humanities and Social Science, the Administrative Assistant provides advanced administrative support, operates independently in prioritizing own workload in determining how best to accomplish work objectives. Is proactive in identifying, following-thru, and resolving various issues. Participates in special projects, as required.

Salary Grade: 108

Summary Of Duties

• Provides advanced administrative support for the Dean and School of Humanities and Social Sciences.
• Provides telephone coverage and screening.
• Provides assistance to students, faculty and staff regarding appointments, inquiries, and procedures.
• Create and maintain confidential files and records. Create and process School purchase orders and check requests.
• Initiate and independently compose correspondence, presentations, reports, tables and documents of a complex, technical, or confidential nature. Import and export data and graphics; design and create presentation materials; perform custom formatting, and editing of text.
• Ability to work with various office, virtual technology and software applications, including but not limited to Zoom and Webex.
• Participate in special projects as assigned.
• Maintain Dean’s and School’s calendar. Schedule daily, monthly and annual meetings.
• Make travel arrangements and prepare proper request and reimbursement for Dean. Provide consultative support for staff and faculty.
• Prepare faculty and adjunct contracts.
• Access and maintain department databases to locate and retrieve information, input and update data, and generate various reports.
• Maintain daily workflow distributing School mail, and maintaining inventory and ordering supplies.
• Liaison to the various Academic Schools, College Offices, Accounts Payable, Academic Affairs and President’s Office. Work with external contacts including vendors.
• Provide guidance and direction to Academic Support Specialists, part-time office staff, and student workers.
• Project a positive self-image of professionalism and integrity at all times.
• Perform various other administrative support activities, as needed or as assigned. Remain flexible and adaptable in work schedules and work assignments based on College and/or School needs.

Qualifications

• High School diploma or equivalent, with a minimum of five years of related work experience.
• Effective communication and interpersonal skills.
• Computer proficiency with an emphasis on word processing, spreadsheet, and data management skills.
• Excellent Customer Service and problem-solving skills.
• Able to operate independently, prioritize and organize own work schedule, multi-task, and meet established deadlines. Excellent typing, keyboarding, recordkeeping skills.
• Effective organization and prioritization skills required.
• Knowledge of commitment to the role of a comprehensive community college in an urban setting.
• Excellent typing, keyboarding, recordkeeping, and organization skills required.

Experience Working In Higher Education – Preferred

Experience working with Budgets/Finance – Preferred

Supplemental Information

Overview

More than 90% of HCCC’s students receive scholarships, grants, and loans to finance their education, and the College’s extensive financial aid program helps connect students with the resources they need. To date, the College’s Foundation has raised over $3.5 million for student scholarships, and HCCC ranks first in the state of New Jersey for its award of Community College Opportunity Grant funds. About half of its more than 12,000 credit students identify as Hispanic, and more than 33% of all students were born outside of the U.S. In 2021, HCCC had two students selected from a national applicant pool to receive the prestigious Jack Kent Cooke Foundation’s Undergraduate Transfer Scholarship and recently six students were named as 2023 semi-finalists.

HCCC has three campuses. The largest campus is located at the heart of Jersey City’s Journal Square, which is approximately 20 minutes from New York City. The College has a North Hudson Campus, located in Union City, New Jersey and an additional location at the Hudson County Schools of Technology in Secaucus, New Jersey. The College offers 70 degree and certificate programs and more than 300-day, evening, and weekend courses throughout its three-campus network.

HCCC offers 21 fully online degree programs and expects this number to grow in the coming year. In addition to its degree programs and courses, HCCC offers a wide array of non-credit classes and programs designed to develop professional skills, provide occupational training, teach languages and culinary skills, and enrich personal knowledge.

HCCC is committed to delivering high-quality educational experiences. HCCC is a member of the Achieving the Dream network of community colleges. Achieving the Dream is a national reform network of high-performing community colleges that are focused on leveraging data-informed best practices to promote equitable outcomes. In recognition of its gains in student retention and completion, as well as its narrowing of equity gaps, HCCC received Leader College designation from Achieving the Dream in 2023. The College boasts several signature programs, including a nationally recognized Culinary Arts Institute. HCCC’s Exemplary Accredited Culinary Arts Institute is one of the few programs in the New York Metropolitan region to hold accreditation from the Accrediting Commission of the American Culinary Federation Education Foundation. The Culinary Arts Institute features state-of-the-art facilities and a hands-on program that prepares students for a range of careers in the hospitality industry. The College also has a Bloomberg Finance Lab, which provides students with real world experience to prepare them for employment in banks, corporations, and government agencies. A leader in workforce development, HCCC hosted The Aspen Institute’s Workforce Leadership Academy, which was the first to be offered in partnership with a community college. The Hudson County Workforce Leadership Academy was funded through a combination of public and private donors that included JPMorgan Chase, The Harry and Jeanette Weinberg Foundation, The W.K. Kellogg Foundation, the County of Hudson, the LeFrak Family, and Mack-Cali.

Hccc Employee Benefits

We value and appreciate all employees and acknowledge the importance of a comprehensive benefit program. Below is a brief glance of HCCC benefits, perks, and discounts offered to employees. For more detailed information about employee benefits please visit: https://www.hccc.edu/administration/hr/benefits-pensions.html

As a New Jersey First Act Employer, new employees must establish a primary residence in New Jersey within one year unless an exemption applies.

HCCC is an equal opportunity and affirmative action employer. We are committed to ensuring a diverse and inclusive learning and working environment. Decisions on employment are made on the basis of the qualifications of an individual for the particular position being filled. Women, veterans and minorities are encouraged to apply.

01

Do you have a High School diploma?

• Yes
• No

02

Do you have 5 years of experience as outlined in the qualifications?

• Yes
• No