Administrative Assistant - School of Dental Medicine (part time)

The Lake Erie College Of Osteopathic Medicine; York (York County); On-site; USD 30,000 - 50,000; Part time

Job summary

Join a dynamic educational institution as an Administrative Assistant in the School of Dental Medicine. This part-time role offers the chance to support faculty by managing schedules, creating essential documents, and maintaining a productive environment. You'll thrive in a vibrant work culture that encourages personal growth and career advancement while contributing to the mission of providing quality education. If you possess strong organizational skills and a passion for helping others, this opportunity is perfect for you. Embrace the chance to make a difference in the lives of students and faculty alike in a rewarding and engaging setting.

Benefits

Competitive wages

Career advancement opportunities

Engaging work culture

Qualifications

• Strong computer literacy and excellent organizational skills required.
• Experience in a business or higher education environment is essential.

Responsibilities

• Manage schedules, create documents, and assist faculty with daily functions.
• Maintain confidentiality and effectively communicate with various stakeholders.

Skills

MS Office Suite

Organizational skills

Data entry

Typing speed (50 wpm)

Document formatting and editing

Interpersonal skills

Confidentiality

Multitasking

Education

High school diploma or GED

Associate or Bachelor’s Degree

Tools

Office equipment (copier, fax, scanner)

Job description

About The Lake Erie College of Osteopathic Medicine

The Lake Erie College of Osteopathic Medicine offers challenging, enjoyable, and rewarding positions as faculty and staff at our campuses in Erie and Greensburg, Pennsylvania; Elmira, New York; and Bradenton, Florida. A leader in medical education, LECOM provides innovative and affordable education in osteopathic medicine, pharmacy, dental, and health services.

We welcome you to our vibrant and engaging work culture, where you can grow, develop, and share your talents, while contributing to LECOM’s mission. We provide competitive wages and benefits within a highly productive and energetic workplace, as well as unlimited opportunities for personal satisfaction and career advancement.

Administrative Assistant - School of Dental Medicine (part time)

JOB SUMMARY: The Administrative Assistant is responsible for support of the LECOM School of Dental Medicine dental faculty. Duties include, but are not limited to, managing schedules and appointments, creating documents, scoring examinations and managing other daily functions of the faculty and students.

CHARACTERISTIC JOB TASKS AND RESPONSIBILITIES:

• Promotes and preserves the mission of LECOM;
• Demonstrates knowledge and understanding of governing body responsibilities and overall operation of the institution;
• Effectively communicates with affiliated organizations, consultants, vendors, etc. in all matters of mutual importance;
• Acts as departmental representative with faculty, staff, students, and visitors in a professional, friendly manner;
• Assists with maintaining Faculty’s daily schedule;
• Maintains monthly calendars;
• Creates class schedules in Microsoft Outlook each semester and books classrooms;
• Books conference rooms and lecture halls by request;
• Proofreads and prints exams for Course Directors;
• Prepare and remit end of semester grade sheets to registrar;
• Create and remit Student Course Evaluations at the end of each course module;
• Manage UPS Shipping for the SDM and Maintain UPS shipping log;
• Keeps SDM departmental phone list, and faculty and staff rosters current;
• Effectively navigates the LECOM Portal;
• Electronically enters students into courses each semester;
• Maintains FERPA / confidentiality concerning student information/grades;
• Maintains professional appearance and pleasant demeanor at all times;
• Assists with disposition of Faculty’s incoming and outgoing correspondence;
• Maintains a filing system for all correspondence and for all pertinent records;
• Works directly with the Faculty to properly manage committee memos, minutes and agenda;
• Orders supplies in a timely manner;
• Keeps record of student absences;
• Participates in designated Institutional activities;
• Other duties as needed / assigned by the Faculty and/or his/her designee.

KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

• Strong computer literacy with MS Office Suite (Word, PowerPoint, Outlook, Excel…etc.) and accurate data entry skills;
• Excellent organizational skills;
• Maintaining an established work schedule;
• Ability to be self-reliant and follow instructions;
• Possess a typing speed of at least 50 wpm with a high degree of accuracy;
• Ability to create and transcribe documents;
• Sound decision making capabilities and the ability to work independently;
• Expertise in formatting, composing, editing and submitting documents;
• Capable of assuming responsibility; initiating appropriate action; and maintaining confidentiality;
• Possess excellent grammar, writing and proofreading skills;
• Experience in using various office equipment, i.e. copier, fax, scanner, etc.;
• Ability to work in a fast paced environment that requires multitasking;
• Effectively using interpersonal and communications skills including tact and diplomacy;
• Effectively using organizational and planning skills;
• Assessing and prioritizing multiple tasks, projects, and demands;
• Maintaining confidentiality of work related information;
• Establishing and maintaining effective working relationships;
• The ability to accept work requests from other managers and supervisors in a respectful and cooperative manner;
• The ability to work cooperatively and collegially with others;
• The ability to devote full attention and energy to the important work of LECOM.
• Be flexible to accept other duties needed/assigned for the Institution’s needs.

MINIMUM QUALIFICATIONS:
Education and experience equivalent to: a high school diploma or GED equivalent is required. A minimum of one (1) to two (2) years’ work experience in a business, industry or higher education environment is required. An Associate or Bachelor’s Degree is preferred.

LECOM offers competitive wages and benefits. EEO/AA/M/F/Vets/Disabled