ADMINISTRATIVE ASSISTANT, School of Dental Medicine, Office of the Dean BOSTON, MA

Boston University; Massachusetts; On-site; USD 40,000 - 55,000; Full time

Job summary

A leading university seeks an Administrative Assistant for the School of Dental Medicine to perform vital administrative tasks. Responsibilities include scheduling, managing supplies, and assisting in event planning, supporting the Dean's office effectively during school-wide events. Candidates are expected to demonstrate strong computer skills, excellent time management, and the ability to multitask while maintaining a professional demeanor.

Qualifications

• 1-3 years of experience preferred.
• Advanced knowledge of Microsoft Office, including PowerPoint.
• Experience in project management and information management.

Responsibilities

• Perform all administrative activities for the Office of the Dean.
• Schedule meetings and manage supplies and invoices.
• Assist in event planning and travel arrangements.

Skills

Computer skills

Time management

Organizational skills

Multi-tasking

Problem-solving

Education

High School Diploma

Bachelor Degree in Business Management or related field

Job description

ADMINISTRATIVE ASSISTANT, School of Dental Medicine, Office of the Dean

Category

Boston University Medical Campus --> Professional

Job Location

BOSTON, MA, United States

Tracking Code

25500305270610

Posted Date

6/10/2025

Salary Grade

Grade 46

Position Type

Full-Time/Regular

Perform all administrative activities for the Office of the Dean, Offices of Communication, Development and Events and Meeting Planning. Some of the major activities include but are not limited to the following; keeping the calendar and scheduling meetings for the staff, recording minutes at various meetings, ordering supplies, paying and reconciling invoices, creating shopping carts ;maintaining database of faculty and staff addresses for development mailings, making travel arrangements, assisting event and meeting planning with school wide events such as participant check-in, distribution of programs, setting up of meeting space etc.. The individual will be required to work some evenings and weekends to support school wide events such as Alumni Weekend, and Graduation activities. The individual must exercise initiative, independent judgment and discretion in arranging meetings, maintaining appointment schedule and disposing of requests for information.

Required Skills

• High School Diploma Required
• Bachelor Degree in Business Management or related field is preferred but not required.
• 1-3 years of experience
• Must possess outstanding computer skills including advanced knowledge of all Microsoft Office products including PowerPoint
• Excellent time management and organizational skills for project management, coordinating meetings, travel schedule and specific arrangements
• Must have excellent multi-tasking skills with the ability to work under pressure and meet deadlines
• Demonstrated ability to establish priorities, meet deadlines and be able to critically think through problems and present potential solutions
• Ability to work across teams with a variety of projects and constituencies
• Must be able to work independently as well as in a team environment
• Must demonstrate experience with information management for both internal and external purposes.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.