Administrative Assistant, School of CIPS & Department of PIRQ

Cambrian College; Sudbury (MA); On-site; USD 40,000 - 70,000; Full time

Job summary

An established educational institution is seeking a dedicated Administrative Assistant to provide essential support to faculty and administrative teams. This role involves managing office logistics, maintaining departmental files, and ensuring exceptional customer service for both internal and external partners. The ideal candidate will possess strong organizational skills and a collaborative spirit, thriving in a dynamic environment. With a commitment to fostering teamwork and a welcoming atmosphere, this position is perfect for someone looking to make a meaningful impact in the educational sector. Join a forward-thinking team and contribute to a vibrant community!

Benefits

15 Vacation Days

Basic Life Insurance

Accidental Death and Dismemberment

Short Term Disability

Long Term Disability

Extended Health Care

Dental Care

Vision Care

Hearing Care

Education and Technology Loan Plan

Qualifications

• Minimum of five years of experience in an administrative role in an educational setting.
• Proficiency in Microsoft Office and collaboration tools.

Responsibilities

• Provide administrative support to faculty teams and maintain a welcoming office environment.
• Perform data entry and manage departmental files securely.

Skills

Administrative Skills

Customer Service

Microsoft Office

Data Entry

Interpersonal Skills

Organizational Skills

Time Management

Education

Two-Year Postsecondary Diploma in Admin Assistant

Tools

Microsoft Teams

Microsoft Excel

Microsoft OneDrive

Microsoft OneNote

Job description

Position Summary

Cambrian College’s School of Community Services, Interdisciplinary Studies, and Public Safety (CIPS) and Department of Planning, Institutional Research, and Quality (PIRQ) has an immediate requirement for a full-time Administrative Assistant.

Note: Internal candidates, as defined by the Full-Time Support Staff Collective Agreement, will be given first consideration

Duties and Responsibilities

• Provide administrative support to the administrative and faculty teams; attend and record meetings, finalize agendas, help the team understand processes and procedures, reserve rooms, and submit work orders as needed.
• Maintain a professional and welcoming office environment, greet all visitors in a professional manner, and assist visitors in locating campus resources and services.
• Provide exceptional customer service experience for all CIPS and PIRQ partners, both internal and external.
• Perform data entry/reporting in Excel and Microsoft Teams, maintain and update departmental folders, and ensure the security and confidentiality of all processes.
• Analyze payroll submissions for part-time staff and faculty.
• Maintain and support the department’s role in complying with the records retention policy.
• Organize logistics for all department committees, taking accurate, concise minutes of committee meetings, including organizing Program Advisory Meetings.
• Set-up and maintain departmental files including faculty and student files and correspondence, with the Dean, Chairs, and Managers, both general and confidential in nature.
• Order office and teaching supplies for the department.
• Book appointments and help triage requests for the Dean and both Chairs.
• Liaise with College staff, students, and external agencies to help problems solve and refer students and faculty to CIPS / PIRQ and campus resources.
  
  

Qualifications

Required:

• Minimum of a two-year postsecondary diploma in an Admin Assistant program or a related field. (A copy of educational documents must be submitted with application *** education completed outside of Canada, applicants are required to submit a WES or ICAS with their application).
• Minimum of five years of experience as an administrative role in an educational setting with excellent administrative skills.
• Experience in an environment where adaptation and adjustment to working with people, and adjustment to rapid change and short timelines.
• Collaborative and proactive professional who promotes teamwork and works cohesively within a team-oriented environment.
• Proficiency in Microsoft Office (Word, PowerPoint, and Outlook).
• Sound skills in using Microsoft collaboration tools such as (MS Teams, OneDrive, OneNote).
• Familiar with data inputting, tracking and sharing tools (Excel, MS Forms).
• Excellent interpersonal and communication skills; excellent organizational, time management, and prioritization skills.
• Ability to be a self-starter and work independently with little supervision or instruction.
  
  

Required Information

To be considered, candidates must provide the following as an attachment:

• Educational documents
• WES/ICAS Equivalence if degrees/diplomas are from a Non-Canadian University
  

Cambrian College offers the following benefits to full-time Support Staff employees:

Vacation Days

• 15 Vacation Days (after one year of continuous service)
  
  

Mandatory Benefits

• Basic Life Insurance
• Accidental Death and Dismemberment
• Short Term Disability
• Long Term Disability
• Extended Health Care
• Dental Care
• Vision Care
• Hearing Care
• Pension Plan
  
  

Optional Health Care Benefits

College Employees Can Purchase The Following Benefit Plans

• Supplementary Life Insurance
• Employee Optional Life Insurance
• Dependent Life Insurance
• Spousal Optional Life Insurance
• Critical Illness
  
  

CAAT Pension Plan

Our employee benefit plan package includes a defined benefit pension to help you create a secure future. The CAAT Penion Plan provides you with a predictable lifetime retirement income, survivor benefits, early retirement options, and more without the stress of making investment decisions.

CAAT makes it easy for you to build stable, secure retirement income while you work.

Explore a career choice with a pension at http://www.caatpension.ca/dbprime-pensions-for-talent

Employee Perks

• Education and Technology Loan Plan
• Tuition Subsidy Program
• Higher Education Funding
• Technology Loan Plan
• Family Tuition Bursary Program
• Discounted Access to Fitness Facility/Fitness Classes
  
  

We also offer have a variety of employee discounts available at retailers

01

Do you have a minimum of a two-year postsecondary diploma?

• Yes
• No
  
  

02

In what discipline is your diploma?

03

Do you have a minimum of five years of experience as an administrative role in an educational setting?

• Yes
• No
  
  

04

Please rate your proficiency in using Microsoft Office (Word, PowerPoint and Outlook).

• Expert
• Advanced
• Intermediate
• Novice
• Fundamental Awwareness
• No experience or exposure
  
  

05

Please rate your proficiency in using Microsoft collaboration tools such as MS Teams, OneDrive, and OneNote.

• Expert
• Advanced
• Intermediate
• Novice
• Fundamental Awareness
• No experience or exposure
  
  

06

Please rate your proficiency in using data inputting and sharing tools (Microsoft Excel and MS Forms).

• Expert
• Advanced
• Intermediate
• Novice
• Fundamental Awareness
• No experience or exposure
  
  

07

Do you have experience in an environment where adaptation and adjustment to working with people, and adjustment to rapid change and short timelines are required?

• Yes
• No
  
  

Required Question