Administrative Assistant - Scheduling

Groundworks, LLC; Arlington (WA); On-site; USD 30,000 - 45,000; Full time

Benefits offered by this job

Base pay + bonus

Employee ownership program

Tuition reimbursement

PTO & holidays

Benefits package

Job summary

Groundworks, North America’s leader in foundation solutions, seeks a Production Administrative Assistant to support timekeeping, paperwork, and customer service for our field teams. You’ll help coordinate installs, maintain records, and keep operations running smoothly in a fast-paced environment.

This full-time onsite role offers growth opportunities and a chance to contribute to outstanding customer experiences while supporting a busy, service-oriented industry.

Qualifications

• High school degree or GED required.
• 1–2 years administrative assistant experience preferred.
• Previous call center or customer service experience preferred.
• Strong communication and positive attitude.
• Proficient with computers and office software.
• Ability to adapt quickly to changing priorities.

Responsibilities

• Provide administrative support for timekeeping.
• Create weekly job packs.
• Create and close purchase orders.
• Ensure office equipment is maintained.
• Deliver excellent customer experiences.
• Coordinate install dates.
• Update customer records for accuracy.
• Maintain timely attendance and reliability.
• Support customer service interactions for field teams.

Skills

Administrative support

Customer service

Time management

Communication skills

Computer skills

Adaptability

Teamwork

Education

High School / GED

Job description

Are you organized, detail-driven, and energized by keeping operations running smoothly? At Groundworks, North America’s leader in foundation solutions, our Production Administrative Assistants are essential partners to our field and leadership teams- providing the coordination, accuracy, and follow-through that keep projects on track. From scheduling support and paperwork management to communication and data accuracy, your work directly supports our crews and ensures a seamless customer experience. If you thrive in a fast-paced environment and want a stable role with growth opportunities at a nationally respected company, this position is built for you. The Production Administrative Assistant must enjoy customer service and be able to project an energetic attitude, warm welcome and positive image of Groundworks. This position handles workflow for customer service calls, production and service technician interaction. Support administrative needs of a busy customer service-based industry.

Duties and Responsibilities

• Provide administrative support for timekeeping
• Create weekly job packs
• Create and close purchase orders
• Ensure office equipment is in working order to include scheduling maintenance
• Great customer experiences and service is how we built our reputation.
• You will be the right fit is you believe in serving people and solving problems.
• Setting and confirming install dates
• Mailing customer information packets
• Following up with customers on a variety of issues
• Updates customer records for accuracy
• It is an essential function of this job that the employee regularly and reliably reports to work on time each working day.

Qualifications

• High School Degree/GED
• 1-2 years Administrative Assistant experience preferred
• Previous call center or customer service preferred
• Must be positive and motivated with excellent communications skills
• Ability to adapt quickly to changes in work strategy
• Excellent computer skills
• Great oral and verbal communication

Working Conditions

Seeing with the ability to read reports, data, statistics and information on computer screens are required.

Full-time Onsite

Full-time Onsite

What We Offer

• Competitive base pay + bonus based on company performance ($30-45k avg.)
• Annual Tribe Appreciation Tour, holiday & volunteer events
• Upward mobility - we promote from within 80% of the time
• When you win, you own it-our Employee Ownership Program lets you share the upside
• Tuition Reimbursement Program - we invest in your development!
• Work-life balance - 2 weeks PTO and 6 paid holidays
• US: Affordable and comprehensive benefits package including medical, dental, vision, long & short-term disability, company-paid life insurance, 401(k) and company match & paid maternity leave
• Canada: Affordable and comprehensive benefits package including medical, dental, long & short-term disability, and company paid life insurance

We take pride in our exceptional growth- because it means that we’ve built our company and solutions on a rock-solid foundation. Every day, every employee has the opportunity to play an impactful role in changing an industry, setting a new standard, and delivering solutions that our customers love. True to our values, we've done the right things from the beginning, setting the stage for an even brighter future. Join us as we charge ahead!