Administrative Assistant - Safety

ColonialWebb Contractors Company; Richmond (VA); On-site; USD 40,000 - 70,000; Full time

Job summary

Join a forward-thinking company as a Safety Admin, where you will play a crucial role in supporting the Safety Department. This full-time position involves data management, document preparation, and coordination of safety programs. With a commitment to employee welfare and professional growth, this established contractor offers competitive wages and a supportive work environment. Your organizational skills and proficiency in Microsoft Office will be key in ensuring the integrity of safety records and facilitating communication across teams. Be part of a dedicated team that values safety and excellence in service delivery.

Benefits

Competitive wages

Career development and progression

401(k) plan with company match

PTO and paid holidays

Excellent medical, dental, life, vision and disability benefits

Employee Assistance Program

Employee referral incentives

Qualifications

• Minimum of five years' professional administration experience.
• Strong organizational and administrative skills required.

Responsibilities

• Initiate and manage Workers’ Compensation claims.
• Maintain records and administer safety department programs.
• Proofread, edit, and draft various documents.

Skills

Microsoft Excel

Data Entry

Proofreading

Bilingual (Spanish)

Organizational Skills

Education

High School Diploma or Equivalent

Tools

Microsoft Office Suite

Workday Learning Management System

Job description

Come join ColonialWebb and support our Safety Department as a Safety Admin! The ideal candidate will be responsible for accurately entering and managing data in various systems, ensuring the integrity of information across databases. This role requires proficiency in Excel and a strong understanding of data collection and order entry processes.

Who we are:

At ColonialWebb, we are deeply committed to our people, our culture, and the continued growth of our business. As a full-service MEP (Mechanical, Electrical, and Plumbing) contractor, we pride ourselves on the quality and expertise of our teams, who work across a diverse range of specialties, including New Construction, Mechanical Service, Industrial Refrigeration, and Manufacturing. For over 50 years, we've been dedicated to delivering comprehensive solutions and unmatched service to our commercial customers, earning a reputation as a trusted contractor in the industry.

This is a full-time role and in-person at our Richmond, VA office.

Perks of joining ColonialWebb:

• Competitive wages
• Career development and progression
• 401(k) plan with company match
• PTO and paid holidays
• Excellent medical, dental, life, vision and disability benefits
• Employee Assistance Program
• Employee referral incentives

A day in the life:

• Initiate Workers’ Compensation claims, including all associated administration in support of the claim lifecycle. Work with Safety Managers, third-party insurance agents, CSUSA Workers’ compensation specialists, and others to resolve manage and claims.
• Support Safety Director, Safety Manager, and Company Managers in processing Fit for Duty assessments.
• Proofread, edit, and draft documents, PowerPoints, spreadsheets, etc.
• Build and maintain reports (Monthly Safety Metric, medallion, OSHA 300, etc.).
• Coordinate orientations, meetings, training, and other events.
• Maintain records and administer safety department programs and/or benefits (eyewear, etc.).
• Administer Incident Investigation Docu-sign Acknowledgements.
• Coordinate and/or administer post incident screenings and associated follow up.
• Administration of Workday learning management system for Safety Managers.

You should have:

• Minimum of five years’ professional administration experience.
• Bilingual (Spanish) - preferred but not required
• Possess a high school diploma or equivalent.
• Proofreading and editing skills (i.e., grammar, usage, and spelling).
• Proficiency in Microsoft Office suite (i.e., Word, Excel, PowerPoint, Teams), and business applications and other software.
• Strong organizational and administrative skills.

Apply online: www.ColonialWebb.com/careers.

EOE M/W/Disability/Vets

To start your application, select "Manual entry" if you do not want to upload a resume. If you have a Word version of your resume, select "Upload Resume", upload it and it will parse your information into the application.

For technical assistance with your application, contact our support team at 1-877-252-2168.

We are an equal opportunity employer.
Qualified minorities, women, veterans and individuals with disabilities are encouraged to apply.

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