Administrative Assistant / Receptionist at Reputable Investment Firm in East Brunswick, NJ (Hybrid)

HRB; East Brunswick Township (NJ); Hybrid; USD 55,000 - 65,000; Full time

Job summary

Join a reputable investment firm as an Administrative Assistant/Receptionist, where you will be the first point of contact for clients and visitors. This role is integral to the smooth operation of the office, as you manage communications, coordinate meetings, and support a dynamic team. With a blend of administrative duties and front office support, this position offers a fantastic opportunity for those who thrive in a fast-paced environment. If you are organized, detail-oriented, and possess strong communication skills, this could be the perfect fit for you. Enjoy a supportive work culture with flexibility and comprehensive benefits.

Benefits

Fully Covered Benefits

401(k) Match

Paid Overtime

Discretionary Bonus Opportunity

Qualifications

• Bachelor’s degree with 1-2+ years of relevant experience required.
• Strong organizational and communication skills are essential.

Responsibilities

• Manage phone calls and emails, directing inquiries appropriately.
• Greet visitors and maintain an organized reception area.
• Coordinate meetings, travel arrangements, and manage correspondence.

Skills

Organizational Skills

Attention to Detail

Communication Skills

Computer Skills

Teamwork

Flexibility

Education

Bachelor’s Degree

Job description

Our client, a highly reputable investment firm, is looking to hire an Administrative Assistant / Receptionist for their NJ office. The candidate will play an essential role in the front office support while providing administrative assistance to ensure the efficiency of daily office operations. This is a fantastic opportunity to support a dynamic team!

RESPONSIBILITIES:

1. Manage incoming phone calls and emails, directing inquiries to the appropriate individual and ensuring a timely response
2. Greet and assist visitors, serving as the first point of contact for the company, ensuring the reception area is organized
3. Maintain conference room calendars
4. Coordinate internal meetings and events as needed
5. Execute expense reports and data entry
6. Coordinate travel arrangements for staff
7. Prepare and manage correspondence, reports, and presentations
8. Ensure A/V equipment is set up and functioning properly for meetings
9. Monitor and maintain inventory of office supplies
10. Liaise with building management and outside vendors
11. Assist with mail
12. Coordinate with maintenance staff
13. Help with ongoing other job-related duties as needed (e.g. onboarding / off-boarding, etc.)

REQUIREMENTS:

1. Organized and great attention to detail
2. Extremely reliable and flexible
3. Possesses a positive attitude and responsive to employee requests
4. Ability to prioritize a variety of challenges and responsibilities
5. Superb written and verbal communication skills
6. Ability to work well independently and as part of a team
7. Strong computer skills
8. Has a Bachelor’s degree and at least 1-2+ years of applicable experience

SALARY
$55-$65K (DOE) + Paid OT + Discretionary Bonus Opportunity + Fully Covered Benefits + 401/Match

HOURS
8:30am-5:30pm (DOE) + Flexibility if needed (this role is 4x a week in office / 1x a week WFH)