Administrative Assistant/ Receptionist

Watteredge LLC; Avon Lake (OH); On-site; USD 30,000 - 40,000; Full time

Job summary

A leading company is seeking an Administrative Assistant/Receptionist to be the first point of contact for visitors and clients. The role requires professionalism, strong communication skills, and the ability to manage various office tasks. The ideal candidate will be organized and detail-oriented, ensuring a welcoming environment and efficient office operations.

Qualifications

• At least 1 year of experience as an administrative assistant or receptionist.
• On-the-job training may substitute educational requirements.

Responsibilities

• Greet all visitors in a friendly and professional manner.
• Answer and route incoming calls, take messages as needed.
• Maintain data entry and ensure proper filing of documents.

Skills

Communication

Interpersonal Skills

Attention to Detail

Organizational Skills

Willingness to Learn

Education

High School Diploma

Tools

Microsoft Office Suite

Accounting Software

Job description

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The Administrative Assistant/Receptionist will serve as the first point of contact for visitors, clients, and employees. The role requires professionalism, personable interaction, and the ability to handle confidential information discreetly. The candidate should be organized, detail-oriented, and capable of managing various office tasks.

Essential Functions

1. Greet all visitors in a friendly and professional manner.
2. Answer and route incoming calls, take messages as needed.
3. Maintain a clean and organized reception area.
4. Sort and distribute incoming mail and packages; prepare and send outgoing mail.
5. Maintain data entry and ensure proper filing of documents; scan and organize digital documents.
6. Arrange catering for meetings and training sessions as needed.
7. Assist in preparing reports, presentations, and correspondence.
8. Provide administrative support to the Controller and other departments as assigned.
9. Perform other duties as assigned.

Qualifications

• Good communication and interpersonal skills.
• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Office Suite and accounting software.
• Willingness to learn and follow directions from senior staff.

Work Environment

• Office setting with extended sitting periods.
• Occasional lifting of files or papers up to 15 pounds.

Education and Experience

• High School Diploma, GED, or equivalent; on-the-job training may substitute educational requirements.
• At least 1 year of experience as an administrative assistant or receptionist.

Watteredge LLC is an equal employment opportunity employer, committed to diversity and inclusion.