Administrative Assistant (R25-24)

Gulf Publishing Company, Inc.; New York (NY); On-site; USD 40,000 - 65,000; Full time

Job summary

An established industry player is seeking a proactive Administrative Assistant to support its Office of Economic Development. This role involves providing essential administrative support, managing event logistics, and serving as a key point of contact within the office. The ideal candidate will possess excellent organizational skills, a strong command of Microsoft Office, and the ability to multitask effectively in a dynamic environment. Join a team dedicated to fostering innovation and collaboration between academia and industry, where your contributions will play a vital role in enhancing regional and global competitiveness.

Benefits

Healthcare

Dental Insurance

Vision Insurance

Retirement Plans

Paid Time Off

Tuition Waiver Program

Life Insurance

Long-term Disability Insurance

Qualifications

• 2+ years of administrative experience in a professional setting.
• Strong proficiency in Microsoft Office Suite and event coordination.
• Ability to maintain confidentiality and work under pressure.

Responsibilities

• Provide comprehensive administrative support to the office.
• Assist in planning and coordinating events and workshops.
• Manage logistics for meetings and maintain accurate records.

Skills

Microsoft Office

Event Planning

Communication Skills

Organizational Skills

Web-based Platforms

Education

Bachelor's Degree

Associate's Degree

High School Diploma

Tools

Quickbooks

Canva

Squarespace

Oracle Business Application

Salesforce

Job description

Administrative Assistant (R25-24)

“Employment is with The Research Foundation for The State University of New York, a private, nonprofit, educational corporation that administers sponsored program activity for the University at Albany.”

Description of Duties (This is a brief summary of the hiring department and the duties of the role):

The Office of Economic Development, Entrepreneurship, and Industry Partnerships (OEDEIP) at the University at Albany (UAlbany) fosters innovation, entrepreneurship, and collaboration between academia and industry. Our mission is to strategically align the university’s research, talent, and resources to enhance regional and global competitiveness, translate ideas into impactful solutions, and cultivate a thriving innovation economy. The Administrative Assistant provides comprehensive administrative support to the Office of Economic Development, Entrepreneurship, and Industry Partnerships at the University at Albany. This position requires a proactive and detail-oriented individual who can manage multiple tasks efficiently while maintaining a high level of professionalism. The Administrative Assistant will be a key point of contact within the office, supporting various programs and initiatives aimed at fostering economic development, entrepreneurship, and industry partnerships.

Essential Functions:

• Provide general administrative support including answering phones, scheduling meetings, and preparing correspondences.
• Assist in the preparation and distribution of meeting agendas, minutes, and other related documents.
• Maintain office supplies inventory and place orders as necessary.
• Assist in planning and coordinating events, workshops, and seminars related to economic development and entrepreneurship.
• Manage event logistics, including venue booking, catering arrangements, and attendee registration.
• Serve as a liaison between the office and internal/external stakeholders.
• Assist in the maintenance of accurate records and databases of partnerships, projects, and funding opportunities.
• Compile data for reports and presentations as needed.
• Assist with budget tracking and financial reporting.
• Process invoices, reimbursements, purchase orders and requisitions, travel reimbursement, in accordance with university policies.
• Provide support for special projects and initiatives.
• Administrative support for the NSF I-Corps Program at UAlbany.

MinimumQualifications (Both measurable and soft skill requirements):

• Bachelor’s degree from a college or university accredited by the US Department of Education or an internationally recognized accrediting organization and 2 years of experience in an administrative experience; OR Associate’s degree and 4 years of experience in an administrative experience; OR High School diploma and 6 years of experience in an administrative experience.
• Experience with Microsoft Office including Word, PowerPoint, Quickbooks, and Outlook
• Experience with event planning and coordination.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills.
• Comfortable with web-based platforms such as Canva and Squarespace
• High level of discretion and confidentiality.
• Ability to work independently and as a team.
• Ability to work under pressure, meet posted deadlines, and handle multiple projects.
• Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging, relative to their role.
• Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community.

Preferred Qualifications:

• Two years of administrative experience in an academic/higher education or non-profit environment.
• Experience with Oracle Business Application
• Familiarity with database management and CRMs, such as Salesforce.

Persons interested in the above position should submit a resume, three work-related references, along with a letter of application. Apply to http://rfhr.interviewexchange.com/jobofferdetails.jsp?JOBID=187856

This position will remain open until filled.

Federal law and regulations require notice to all prospective employees regarding crimes that have occurred on campus in the current three-year period. Please refer to the following website for the complete Annual Security Report (“Clery Report”): http://police.albany.edu/ASR.shtml

As an Equal Opportunity / Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant's race, color, creed, religion, sex, pregnancy-related conditions, reproductive health decisions, childbirth or related medical conditions, sexual orientation, gender identity or expression, transgender status, age, national origin or ancestry, marital status, familial status, citizenship, physical and mental disability, prior arrest or conviction record, genetic characteristics/genetic information, predisposition or carrier status, domestic violence victim status, military status or service, veteran status, or any other characteristics protected under federal, state or local law.

The Research Foundation for The State University of New York exceptional benefits, such as healthcare, dental, vision, retirement plans, competitive pay, generous paid time off, tuition waiver program through SUNY, life insurance and long-term disability insurance. The University at Albany offers a variety of performing arts, world class libraries, and competitive sporting events.