Administrative Assistant - R.I.S.E Program - R3 Grant

ZIMMERS ACADEMY; Springfield (IL); On-site; USD 44,000 - 66,000; Part time

Job summary

ZIMMERS ACADEMY in Springfield, IL, is seeking an Administrative Assistant for the R.I.S.E. Program - R3 Grant. This part-time role involves assisting the Grant Administrator, maintaining budgets, and coordinating payroll with the District 186 Payroll.

The position requires strong organizational skills, proficiency in Microsoft Office (Word, Excel), and the ability to work with minimal supervision. Hours are 3–5 per day, up to 585 hours per year, with compensation at $40 per hour.

Qualifications

• Ability to follow written and oral directions with minimal supervision.
• Ability to communicate effectively with Grant Administrator, staff, partners, parents, students and the public.
• Working knowledge of business English and accurate spelling.

Responsibilities

• Assist the Grant Administrator for the R.I.S.E. Program - R3 Grant, supporting grant management activities.
• Maintain the budget and handle expenditures with District Accounting and ICJIA approvals as needed.
• Process staff payroll in coordination with District 186 Payroll and create a FileMaker database for grant data tracking.

Skills

Microsoft Office

Word

Excel

FileMaker

Tools

Word

Excel

FileMaker

Job description

Administrative Assistant - R.I.S.E Program - R3 Grant

Springfield School District 186 ZIMMERS ACADEMY - Springfield, Illinois Open in Google Maps

This job is also posted in Springfield School District 186

Job Details

Job ID: 5903328
Application Deadline: Sep 03, 2026 4:00 PM (Central Standard Time)
Posted: Aug 26, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Description

HOURS PER DAY: 3-5 hours a day

DAYS PER YEAR: As needed (May not exceed 585 hours per year)

REQUIREMENTS/QUALIFICATIONS:

• Ability to follow written and oral directions and to complete tasks with a minimum of supervision.
• Ability to communicate and maintain good working relationships with Grant Administrator, District 186 staff, grant partners, other staff, parents, students, and general public.
• Working knowledge of business English and accurate spelling
• Experience with Microsoft Office, with specific strong working knowledge of Word, Excel & Filemaker
• Excellent organizational and time management skills
• Interest in working with educationally disadvantaged youth
• Ability to interact professionally with representatives from educational and governmental agencies, training agencies, private business and industry
• Ability to maintain files
• Reliable transportation is required
• Background working in grants, with specific knowledge of grant budgets and deliverables preferred
• Ability to work with minimal supervision

SPECIFIC RESPONSIBILITIES:

• Act as Assistant to the Grant Administrator for the R.I.S.E. Program - R3 Grant, providing all support requested for various grant management activities
• Responsible for maintaining the budget, handling expenditures, working with the District Accounting Department, and with staff from ICJIA to get various approvals as needed for expenditures
• Responsible for staff payroll and working with the District 186 Payroll department
• Create and maintain a FileMaker database of students for grant data tracking & reporting purposes
• Ability to interact well with students and assist as needed with student onboarding activities and paperwork
• Assist with running various errands, including assisting with student needs for internships, picking up student and staff time sheets at work sites when needed, and representing District 186 at job sites for paperwork completion purposes when needed
• Other duties as assigned by Grant Administrator

Position Type: Part-Time
Salary: $40 Per Hour
Job Categories:

Support Staff > Administrative Assistant

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Office of Human Resources
• 3063 Fiat Ave
• Springfield, Illinois 62703
• Phone: [phone]