Administrative Assistant - Quality Verification - Contract

AM General LLC; Mishawaka (IN); On-site; USD 38,000 - 48,000; Full time

Job summary

AM General LLC is seeking an administrative professional to support office operations in Mishawaka, Indiana. You will manage document flow, update Excel logs, route paperwork for approvals, and provide general clerical support to the team.

The role requires a high school diploma or GED and familiarity with Microsoft Office, with SharePoint experience a plus. Strong organizational skills and attention to detail are essential for success in a dynamic manufacturing environment.

Qualifications

• Proficiency with Microsoft Office (Excel, Outlook, Word).
• Ability to organize, file, and manage multiple documents.
• Experience with basic administrative tasks preferred.
• Attention to detail in data entry and record keeping.

Responsibilities

• Track, organize, and maintain paperwork throughout the approval process.
• Use Excel to update logs, spreadsheets, and simple reports.
• Route documents to appropriate personnel and obtain needed signatures.
• Provide general administrative support including filing, scanning, and scheduling tasks.
• Assist with preparing materials for internal reviews and presentations.
• Support department projects or requests as assigned.

Skills

Microsoft Office

Attention to detail

Strong organizational skills

Follow established procedures

Education

High School Diploma or GED

Tools

SharePoint

Job description

INTRODUCTION TO AM GENERAL

AM General develops and builds specialized ground vehicle systems that get the US Armed Services and our allies to and from their mission safely. Our innovative spirit delivers advanced, rugged, resilient, and dependable mobility solutions. We are one team dedicated to producing the best products for our customers. We have a collective understanding that at AM General our purpose is to serve those who serve to protect us.

AM General develops and builds specialized ground vehicle systems that get the US Armed Services and our allies to and from their mission safely. Our innovative spirit delivers advanced, rugged, resilient, and dependable mobility solutions. We are one team dedicated to producing the best products for our customers. We have a collective understanding that at AM General our purpose is to serve those who serve to protect us. We R.I.D.E. with Sgt. Smith! We are Responsive We have Integrity We are Dynamic We exhibit Excellence

Principle Duties And Responsibilities

• Track, organize, and maintain paperwork throughout the approval process
• Use Excel to update logs, spreadsheets, and simple reports related to document status and workflow progress
• Route documents to appropriate personnel and obtain needed signatures in a timely manner
• Provide general administrative support to the team, including filing, scanning, electronic record updates, and scheduling tasks as needed
• Assist with preparing materials for internal reviews and presentations
• Support department projects or requests as assigned

Knowledge And Skills

• High School Diploma or GED required
• 0-2 years administrative or clerical experience preferred; entry level candidates welcome
• Proficiency with Microsoft Office applications, especially Excel, Outlook, and Word; SharePoint experience a plus
• Strong organization skills and attention to detail
• Ability to follow established procedures and accurately track multiple documents

PHYSICAL EFFORT

• Sight: must be able to regularly read computer screen, reports, and various documents with detail and clarity to accomplish work tasks in a safe and efficient manner, including regular use of adequate close vision, distance vision, color vision, peripheral vision, and ability to adjust focus
• Hearing: must be able to regularly hear well enough to communicate

WORKING CONDITIONS

• Physical Location: This position operates between an office and manufacturing plant environment and is often assigned to a specific shift or hours. The Employee must be able to perform job functions in an environment with varying difficult work conditions such as extreme cold, heat, inclement weather, at heights, and/or while exposed to constant/intermittent loud noises
• Teamwork: This position will work with others to ensure efficiency in the workplace
• Listening Skills: This position will need to understand how to use machinery properly and safely to prevent accidents and ensure all tasks are completed accurately
• Ability to follow instructions: Managers assign tasks and responsibilities, which vary; this position should be able to follow instructions competently
• Methodical approach: Production lines follow a set process, so this position needs a methodical approach to ensure all tasks are completed in the correct order for a smooth-running production line
• Concentration: This position may perform the same or similar tasks repeatedly, so a strong level of concentration when carrying out these tasks is important for quality control purposes. This role is often fast paced, so being able to maintain focus at all times is important

Travel Requirements

No travel required