Administrative Assistant – Publishing & Distribution Support

Ingram Content Group; Jackson (TN); On-site; USD 30,307 - 38,572; Full time

Benefits offered by this job

Medical/Prescription Drug plans

401K match

Tuition reimbursement

Casual Dress Code

Job summary

Ingram Content Group (ICG) is hiring an Administrative Assistant to support the Distribution Center in Jackson, TN. The role prepares correspondence, reports and related material, and contributes to daily operations in a fast-paced environment.

The ideal candidate has HS diploma, 5 years of admin experience at the executive level, and a proven ability to multitask while handling confidential information. Monday–Friday shift with occasional overtime.

Qualifications

• HS Diploma or GED
• 5 years of administrative experience at the executive level
• 6 months work experience which includes walking, standing, lifting/carrying, bending, squatting/kneeling, twisting/turning, climbing, reaching above shoulders, typing/keyboard

Responsibilities

• Provides confidential administrative support.
• Prepares correspondence, weekly and monthly reports, memos contracts, etc.
• Collects and prepares information for use in meetings with staff members and clients.
• Routes telephone calls, schedules meetings, schedules travel and lodging arrangements, maintains systematic files, greets guests upon arrival for meetings, orders supplies, and maintains expense reports
• Provides technical support to department including working with Facility Services (office moves, maintenance work, etc.) Telecom (working on office phones and cell phones), Human Resources and IT (set-up computers and service problems).
• Completes weekly and monthly reports which could include inventory, daily status, variances, efficiency, etc.
• Works directly with vendors to negotiate purchasing cost for various supplies.
• Plans, arranges, and purchases supplies for warehouse functions and celebrations which include the calculations for serving full-meals to large numbers of associates in a safe and orderly manner.

Skills

Microsoft Office/Excel

Intranet

multitask

Education

HS Diploma or GED

Job description

Ingram Content Group (ICG) is hiring an Administrative Assistant to support the Distribution Center in Jackson, TN. The role prepares correspondence, reports and related material, and contributes to daily operations in a fast-paced environment.

The ideal candidate has HS diploma, 5 years of admin experience at the executive level, and a proven ability to multitask while handling confidential information. Monday–Friday shift with occasional overtime.