Administrative Assistant - Public Service & Impact

State of Indiana; Madison (IN); On-site; USD 29,000 - 35,000; Full time

Benefits offered by this job

Three medical plan options (RX, vision

Wellness Rewards Program

Health savings account with employer

Deferred compensation 457(b)

Pension plan options

Paid leave and holidays

Education Reimbursement Program

Employee assistance program

Public Service Loan Forgiveness

Free Parking

LinkedIn Learning access

Job summary

The State of Indiana's Division of Parole Services is hiring an Administrative Assistant to support a program administrator and staff professionals in a designated area.

You will perform a broad range of clerical duties, prepare reports, liaison with other agencies, and help ensure compliance with state policies. The salary starts around $31,668 and may vary with education and experience.

Qualifications

• General knowledge of office administrative functions and principles.
• Proficiency in research techniques and report composition.
• Understanding the roles of other departments and their impact.
• Effective written and verbal communication.
• Attention to detail and proofreading.
• Strong organizational skills and multitasking.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Ability to draft procedural manuals and improve procedures.
• Ability to coordinate the work of section staff.
• Ability to maintain cooperative work relationships.

Responsibilities

• Provide administrative assistance to a department or division.
• Serve as liaison between administration, state agencies, and stakeholders.
• Provide policy interpretation and related decisions.
• Research and prepare reports for supervisor.
• Prepare correspondence and communicate with the public or other agencies.
• Review documents for accuracy and compliance.
• Develop manuals for agency personnel.
• Coordinate clerical and administrative functions.

Skills

Office administration

Research techniques

Written communication

Attention to detail

Organizational skills

Microsoft Office

Policy interpretation

Coordination of staff

Interpersonal skills

Education

High School Diploma or equivalent

Job description

The State of Indiana's Division of Parole Services is hiring an Administrative Assistant to support a program administrator and staff professionals in a designated area.

You will perform a broad range of clerical duties, prepare reports, liaison with other agencies, and help ensure compliance with state policies. The salary starts around $31,668 and may vary with education and experience.