Administrative Assistant Project Coordinator

Hays; Coral Gables (FL); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading company is seeking an Administrative Assistant / Project Coordinator in Coral Gables, FL. This contract position involves overseeing daily operations, managing schedules, and providing administrative support to ensure efficient workflows. Ideal candidates will have strong organizational skills and experience in a complex environment, particularly within the healthcare sector.

Benefits

Full medical benefits

Dental benefits

Vision benefits

401K

Life Insurance ($20,000 benefit)

Qualifications

• 5+ years of Project Coordination / Support experience.
• Experience in PMO settings preferred.
• Candidates must have experience supporting technology program changes in healthcare.

Responsibilities

• Oversee daily operations of the Program Management Office.
• Manage departmental calendars and schedule meetings.
• Provide administrative support for meetings and track action items.

Skills

Meeting Coordination

Managing Stakeholder Calendars

Note Taking

Tracking Action Items

Communication Skills

Education

Bachelor’s degree in Business Administration

Bachelor’s degree in Project Management

Bachelor’s degree in Healthcare Administration

Job description

Administrative Assistant / Project Coordinator – Contract – Coral Gables, FL – $22.00 -$25.00/hr.

The final salary or hourly wage, as applicable, paid to each candidate/applicant for this position is ultimately dependent on a variety of factors, including, but not limited to, the candidate’s/applicant’s qualifications, skills, and level of experience as well as the geographical location of the position.

Applicants must be legally authorized to work in the United States. Sponsorship not available.

Our client is seeking a Administrative Assistant / Project Coordinator in Coral Gables, FL.

Role Description

This position is responsible for overseeing the daily operations of the Program Management Office, ensuring efficient workflows and facilitating communications across the organizations. Key assignments include but are not limited to scheduling, meeting coordination, note taking, tracking action items, and general administrative support to help ensure smooth day-to-day operations across the program.. This role will regularly interact with both internal and external stakeholders, including executive level staff. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to adapt to a fast-pace environment while ensuring the success of the strategic vision of the organization.

• Calendar Management - manage departmental calendars, including coordination and scheduling of meetings as well as, prioritizing meeting requests to ensure business needs are met

• Meeting Support - provide administrative support for department meetings including preparing agendas, presentation development and documentation and tracking of action items

• Assist leadership in identifying, tracking and resolving administrative/high-level issues

• Provide primary admin support for meetings including tracking of action items and deliverables

• Compile reporting metrics for various stakeholders, meetings and discussions

Skills & Requirements

• 5+ years of Project Coordination / Support + Administrative Assistance experience in complex, enterprise environment(s)

• Prior experience in PMO setting or supporting PMO environment highly preferred

• Must possess proven, demonstrable experience in all of the following areas:

o Meeting Coordination

o Managing Stakeholder Calendars

o Note Taking / Meeting Minutes

o Tracking Action Items

• Excellent verbal and written communication skills required

• Candidates must have experience supporting major technology program changes within the healthcare industry. Experience with Electronic Health Records (EHR) transformation is a plus.

• Bachelor’s degree in Business Administration, Information Systems, Management Information Systems, Project Management, or Healthcare Administration preferred

Benefits/Other Compensation

This position is a contract/temporary role where Hays offers you the opportunity to enroll in full medical benefits, dental benefits, vision benefits, 401K and Life Insurance ($20,000 benefit).

Why Hays?

You will be working with a professional recruiter who has intimate knowledge of the industry and market trends. Your Hays recruiter will lead you through a thorough screening process in order to understand your skills, experience, needs, and drivers. You will also get support on resume writing, interview tips, and career planning, so when there’s a position you really want, you’re fully prepared to get it.

Nervous about an upcoming interview? Unsure how to write a new resume?

Visit the Hays Career Advice section to learn top tips to help you stand out from the crowd when job hunting.

Hays is committed to building a thriving culture of diversity that embraces people with different backgrounds, perspectives, and experiences. We believe that the more inclusive we are, the better we serve our candidates, clients, and employees. We are an equal employment opportunity employer, and we comply with all applicable laws prohibiting discrimination based on race, color, creed, sex (including pregnancy, sexual orientation, or gender identity), age, national origin or ancestry, physical or mental disability, veteran status, marital status, genetic information, HIV-positive status, as well as any other characteristic protected by federal, state, or local law. One of Hays’ guiding principles is ‘do the right thing’. We also believe that actions speak louder than words. In that regard, we train our staff on ensuring inclusivity throughout the entire recruitment process and counsel our clients on these principles. If you have any questions about Hays or any of our processes, please contact us.

In accordance with applicable federal, state, and local law protecting qualified individuals with known disabilities, Hays will attempt to reasonably accommodate those individuals unless doing so would create an undue hardship on the company. Any qualified applicant or consultant with a disability who requires an accommodation in order to perform the essential functions of the job should call or text 813.336.5570.

Drug testing may be required; please contact a recruiter for more information.