Administrative Assistant/Project Administrator - Engineering/Construction firm

Wainwright Talent Partners; Fitchburg (MA); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a detail-oriented Administrative Assistant to provide essential support to management. This role involves a variety of tasks, including typing correspondence, scheduling meetings, and maintaining follow-up systems to ensure the office runs smoothly. The ideal candidate will have strong communication skills and proficiency in tools like Microsoft Office and Procore. Join a dynamic team where your contributions will help streamline operations and enhance productivity in a thriving environment.

Qualifications

• Administrative experience in construction or trade preferred.
• 1-5 years of work-related experience in a related role.

Responsibilities

• Type correspondence and screen/take calls to maintain office productivity.
• Prepare project close-out documents promptly for operations support.

Skills

Excellent oral and written communication skills

Ability to work under pressure

Extremely detail-oriented

Problem identification and solving

Experience with ComputerEase

Experience with Procore

Proficiency in Microsoft Excel

Proficiency in Microsoft Word

Education

Administrative experience and/or training

1-5 years of work-related experience

Tools

ComputerEase

Procore

Microsoft Excel

Microsoft Word

Job description

ADMINISTRATIVE ASSISTANT

Reports to: This position will report to the Director of Operations.

Objective: Provide administrative support to management.

Duties/Responsibilities:

1. General

Type correspondence, screen/take calls, maintain follow-up systems, schedule meetings, and assist with various projects to keep the office running productively and efficiently.

Achieve and maintain proficiency in the use of Microsoft Office, ProCore, and Computerease.

1. Operations Support

Prepare project close-out documents (Operations & Maintenance Manuals, including record drawings) promptly.

Required Skills and Abilities:

• Excellent oral and written communication skills.
• Ability to work under pressure.
• Extremely detail-oriented.
• Ability to quickly identify problems and efficiently solve them.
• Experience with ComputerEase, Procore, Excel, and Word preferred.

Physical Requirements:

Lift and carry objects weighing up to 10 pounds and occasionally more.

Education and Experience:

• Administrative experience and/or training, preferably in construction or trade.
• 1-5 years of work-related experience in a related administrative construction role.

FLSA Non-Exempt

Regular Full-Time

Affirmative Action/Equal Opportunity Employer