Administrative Assistant (Programs) (58193)

Adams and Associates, Inc.; Phoenix (AZ); On-site; USD 10,000 - 60,000; Full time

Job summary

Join a leading company focused on making an impact at the Phoenix Job Corps Center as an Administrative Assistant of Programs. This role involves providing administrative and technical support to enhance educational and career development opportunities for young individuals. Ideal candidates should possess strong organizational skills and prior secretarial experience.

Benefits

Competitive hourly wage of $21.75/hour

Employer paid medical insurance

Dental insurance

Flexible spending account

Health savings account

Life insurance

Annual paid holidays

Paid time off

Discounted meals

Opportunity to work in largest residential program for youth

Qualifications

• High School diploma or equivalent required.
• A minimum of three years secretarial experience required.
• Degree or certification from an accredited or relevant certified training program.

Responsibilities

• Provides administrative and technical support to the Programs department.
• Conducts research and prepares statistical reports.
• Ensures timely submission and logging of all Center contract deliverables.

Skills

Computer literacy

Technical support

Education

High School diploma or equivalent

Advance degrees preferred

Tools

Microsoft Office Suite

Job description

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Join to apply for the Administrative Assistant (Programs) (58193) role at Adams and Associates, Inc.

Description

Looking for an exciting opportunity to make a real impact on the lives of young individuals seeking education and career development? Join our mission here at the Phoenix Job Corps Center as an Administrative Assistant of Programs. This role is responsible to provide the Programs department with administrative and technical support, assists and coordinates special projects, and provides support to other departments as required.

About Phoenix Job Corps Center

The Phoenix Job Corps Center provides students with the opportunity to earn their High School Diploma or Equivalent (GED), and hands-on training in the various trades like Certified Nurse Assistant, Clinical Medical Assistant, Medical Administration Assistant, Security and Protective Services, Cement and Masonry, Carpentry, and more.

Job Details

Job Location: Phoenix - Phoenix, AZ

Position Type: Full Time

Education Level: High School

Salary Range: $21.75 - $21.75 Hourly

Job Category: Education

Description

Looking for an exciting opportunity to make a real impact on the lives of young individuals seeking education and career development? Join our mission here at the Phoenix Job Corps Center as an Administrative Assistant of Programs. This role is responsible to provide the Programs department with administrative and technical support, assists and coordinates special projects, and provides support to other departments as required.

About Phoenix Job Corps Center

The Phoenix Job Corps Center provides students with the opportunity to earn their High School Diploma or Equivalent (GED), and hands-on training in the various trades like Certified Nurse Assistant, Clinical Medical Assistant, Medical Administration Assistant, Security and Protective Services, Cement and Masonry, Carpentry, and more.

About Adams And Associates

Adams and Associates is a 100% employee-owned company that is service-focused and outcome-driven. We began as a small business formed in 1990 with the sole mission of operating at-risk youth and children's programs for local, state, and federal governmental agencies. Today, we are one of the largest workforce providers involved in the federal Job Corps program!

Adams and Associates employs more than 2,000 staff members across the United States. Each year we provide academic, vocational training, and placement services to approximately 9,000 young people from ages 16 to 24 primarily in a residential setting. Our academic and career technical training programs are accredited and lead to national industry-recognized credentials.

Position Duties Include

• Follows all integrity guidelines and procedures and ensures no manipulation of student data.
• Conducts research, prepares statistical reports, handles information requests, and performs clerical functions such as maintaining required documentation, sorting/distributing mail, preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May make travel arrangements as necessary.
• Ensures timely submission, logging and tracking of all Center contract deliverables, requests, reports and correspondence. Drafts, writes and proofs correspondence. Responsible for the quality of internal/external communications with the Corporate Office, Department of Labor and outside organizations.
• Maintains Job Corps/Company systems and libraries which may include CIS, OA, CTS, CSSR, SMR, ABRA, MAS200, FMS, eRequester, School Dude, PRH, JC Program Instructions, JC Information Notices, Regional directives and SOPs.
• Ensures that area is organized, clean, safe and conducive to student/staff success
• Prepares, coordinates and distributes Center’s weekly newsletter. Works with Center staff to obtain newsletter articles and Center highlights. Prepares and distributes meeting minutes.
• Produces quality work/assignments in a thorough, timely and accurate manner.
• Maintains appropriate personal attendance, accountability and work productivity standards.
• Plans, prioritizes and organizes assignments to meet established goals and deadlines.
• Understands and applies job knowledge to effectively complete all required job responsibilities. Proactively maintains the skills required to perform job duties.
• Mentors, monitors and models the Career Success Standards as required by the PRH.
• Shows respect and courtesy to students and holds them accountable for their actions and behavior.
• Provides quality programs and services for students and ensures that quality is maintained and student needs are met. Pursues improvement and enhancement of programs and services.
• Exchanges ideas and information, both orally and in writing, in a clear and concise manner and contributes meaningfully to group efforts by offering relevant ideas and knowledge. Provides quality and timely information to DOL/Company when requested.
• Effectively articulates thoughts and ideas. Identifies problems, analyzes causes and evaluates appropriate solutions prior to taking or recommending actions. Follows up to ensure prompt/appropriate action is taken and that problems, are in fact, corrected.
• Works in partnership with staff from all Departments to ensure effective supervision and services are provided to students.
• Accepts direction and supervision from the Center Director/Center Duty Officer/Shift Manager to include assignments to temporarily perform job responsibilities of other departments and positions.
• Other duties as assigned.
  
  

Qualifications

• High School diploma or equivalent required. Advance degrees preferred.
• A minimum of three years secretarial experience required.
• Degree or certification from an accredited or relevant certified training program.
• Computer literacy and proficiency in Microsoft Office Suite of applications is required.
  
  

Benefits Include

• Competitive hourly wage of $21.75/hour
• Employer paid medical insurance
• Dental insurance
• Flexible spending account
• Health savings account
• Life insurance
• Annual paid holidays
• Paid time off
• Discretionary unpaid time off
• Vision insurance
• Employer-paid STD/LTD, Life Insurance
• Discounted meals at $2.50 per employee
• Travel and entertainment discounts program
• Opportunity to work within the nation's largest residential program offering free education and career training to young adults aged 16-24.
  
  

“Adams and Associates, Inc. abides by the requirements of 41 CFR

• 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on characteristics protected by federal, state or local laws. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to their protected veteran status or disability.” This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Strategic Management Services

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