Administrative Assistant & Program Assistant

NYC Service

New York (NY)

On-site

USD 40,000 - 55,000

Full time

14 days+

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Benefits offered by this job

Access to exclusive networking events

Opportunities for professional mentorship

Hands-on experience in nonprofit operations

Job summary

A nonprofit organization in New York is seeking an Administrative & Program Assistant to ensure smooth operations and support high-quality experiences for program participants. The role involves managing calendars, supporting project timelines, and assisting with event coordination. Ideal candidates will possess strong organizational and communication skills, proficiency in Microsoft Office, and a passion for women's empowerment and mentorship. This position offers a dynamic environment in a purpose-driven organization.

Qualifications

Must have strong organizational and multitasking abilities with attention to detail.
Excellent written and verbal communication skills are essential.
Familiarity with project management tools is required.

Responsibilities

Manage calendars and meeting logistics for the Founder and Board members.
Support project timelines and deliverables, ensuring smooth communication.
Design and update presentation materials for various stakeholders.

Skills

Organizational abilities

Excellent communication skills

Proficiency in Microsoft PowerPoint

Project management skills

Customer service orientation

Creative eye for design

Tools

Microsoft Word

Microsoft Excel

Canva

Trello

Asana

Job description

Mothers to Daughters is a for-impact organization dedicated to empowering women economically, intellectually, and socially through intergenerational mentorship and leadership development. We champion gender equality and global collaboration to help women build lasting legacies and shape decisions that impact their lives and communities.

Position Overview

The Administrative & Program Assistant will play a vital role in ensuring smooth operational execution and day-to-day coordination for the Founder, Directors, and Board Members. This person will also liaise with program participants, ensuring high-quality support and exceptional member experiences.

We’re seeking a proactive, organized, and open-minded individual who thrives in dynamic environments and brings creativity, professionalism, and empathy to every interaction.

Key Responsibilities

Administrative Support

Manage calendars, meeting logistics, and travel coordination for the Founder and Board members.

Prepare correspondence, meeting notes, and follow-up communications.

Maintain organized records, databases, and digital files.

Operational & Project Management

Support project timelines and deliverables, ensuring smooth communication among team members and stakeholders.

Assist with event coordination, both virtual and in‑person, including vendor communications, logistics, and presentation materials.

Track action items from leadership and program meetings to ensure accountability and timely follow‑up.

Presentation & Communication

Design and update PowerPoint decks and visual presentations for internal and external use.

Support in preparing grant materials, reports, and promotional assets using Canva or PowerPoint.

Proofread and format key documents to maintain brand consistency.

Community & Program Engagement

Serve as the first point of contact for program participants, mentors, and partners with professionalism and warmth.

Support onboarding and communication with new members.

Assist in collecting testimonials, data, and feedback from program participants to improve member experience.

Qualifications & Skills

Strong organizational and multitasking abilities with attention to detail.

Excellent written and verbal communication skills.

Proficiency in Microsoft PowerPoint, Word, Excel, and Canva (or similar design tools).

Project management skills and familiarity with tools like Trello, Asana, or Monday.com.

Customer service orientation with the ability to manage sensitive communications.

Open-minded and comfortable working across generations and cultures.

Creative eye for design, storytelling, and presentation.

Passionate about women’s empowerment, mentorship, and global impact.

Personal Attributes

Professional yet warm:embodies M2D’s spirit of compassion and excellence.

Collaborative:thrives in a multi‑generational, purpose‑driven environment.

Adaptable:able to pivot between administrative tasks, creative projects, and event support.

Detail‑oriented:ensures nothing falls through the cracks.

Self‑starter:takes initiative and anticipates needs before they arise.

Access to exclusive networking events within M2D’s global community.

Opportunities to attend United Nations‑related events and programs.

Personalized professional references and mentorship from the Founder and Board Members.

Hands‑on experience in nonprofit operations, event coordination, and international programs.

Exposure to strategic initiatives, leadership development, and global impact projects.

Why Join Us

You’ll be part of a global community of women leaders and changemakers working to build legacies of impact. This role offers hands‑on experience in nonprofit operations, exposure to high‑level strategy, and the chance to grow alongside a visionary organization expanding internationally.

Population Served: Immigrants, Refugees or Ethnic Groups, Low‑income communities, Youth

Requirements

Age Minimum (with Adult): 18+ , Minimum Age:18+

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