Administrative Assistant - Prairie View Heights

CCI; Saint Paul (MN); On-site; USD 40,000 - 52,000; Full time

Job summary

CCI is seeking an Administrative Assistant to provide vital support to the Property Manager for an apartment community in Saint Paul, MN. The role emphasizes strong communication, organization, and time management, with knowledge of HUD and LIHTC guidelines being beneficial.

You will assist with correspondence, maintain records, support tenant recertification, and manage special administrative projects while upholding compliance standards and company expectations.

Qualifications

• Administrative experience required.
• Prior experience in property management helpful.
• Project-based Section 8 experience helpful.
• Experience with Yardi is helpful.
• Computer literacy required.

Responsibilities

• Assist Property Manager with correspondence and records management.
• Maintain organized records and handle administrative projects.
• Support tenant recertification processes and lease maintenance.
• Ensure compliance with HUD and LIHTC guidelines for the community.
• Communicate effectively with stakeholders at all levels.

Skills

Administrative experience

Strong communication

Tech-savvy

Attention to detail

Tools

Yardi

Job description

We make good investments in our people, properties, tenants, and company. CCI is a nationwide full-service real estate platform focused on acquisition, asset management, property management, and development. Our current property portfolio consists of around 8,000 apartments and townhomes, with a focus on providing affordable housing for seniors and persons with disabilities. We also own and manage a diverse and growing portfolio of other real estate assets covering traditional multifamily rentals, office, and light industrial uses. CCI employs around 400 Teammates in 30 states across the country – and we are growing!

As we enter the next phase of our company’s growth, we’re looking for Teammates who can help us optimize our existing management platform (systems, tools, and processes), better leverage technology, and maintain our reputation for excellence. We are looking for ambitious self-starters who aren’t afraid to dig in. We value excellent communication and collaboration, and we reward those who challenge the status quo to find better ways of doing things. We believe that people learn best by doing – so although we offer a full range of classroom learning and structured training paths, we prioritize hands‑on experience and self‑directed development.

About The Role

As an Administrative Assistant, you'll provide vital support to the Property Manager in overseeing our apartment community. Strong communication, administrative, organizational, and time management skills are key, with knowledge of fair housing regulations being beneficial. Your tasks will include assisting with correspondence, maintaining records, handling special projects, supporting tenant recertification, and ensuring compliance with HUD and LIHTC guidelines for our community.

In this role, you will have the opportunity to make a significant impact on the business while advancing your career. We are looking for a leader who can juggle multiple competing priorities, react, and recalibrate quickly without missing a beat as situations evolve.

What will you be doing?

• Assist Property Manager in preparing initial and follow‑up correspondence on all matters relating to the property being managed.
• Maintain records in a timely, accurate, and organized manner
• Prepare plans and provide for the implementation of special administrative projects
• Assist Property Manager with the Processing of all forms of tenant recertification, including verification, certification, annual and interim re‑certification, and maintain leases as needed
• Abide by all HUD management, 4350 & LIHTC guidelines

How do I succeed in this role?

• Take initiative: Understanding the goal, developing a plan, and delivering it
• Be Inquisitive: Not afraid to ask good questions and to challenge the status quo to find better ways to do things
• Be Tech‑savvy: Leverage technology to help increase efficiency and optimize organizational and individual performance
• Be a Good Communicator: Value excellent communication and collaboration; ability to communicate effectively with stakeholders at all levels, verbally and in writing
• Be Detailed‑oriented: Understanding and appreciating the importance of the details while seeing the big picture
• Be Flexible: Willing to go above and beyond and can adapt quickly to changing circumstances

Additionally, we’d like to hear from you if you have:

• Administrative experience required
• Prior experience in property management helpful
• Project‑based Section 8 experience helpful
• Experience with Yardi is helpful
• Computer literacy required

Are you curious about the experience CCI is after? Look no further! We’re seeking individuals with the right skills and know‑how to help drive our company to new heights – to become a part of a team that values innovation, expertise, and collaboration.