Administrative Assistant Planning & Zoning, Permitting & Licensing

City of Valley; Valley (NE); On-site; USD 10,000 - 60,000; Full time

Job summary

The City of Valley is seeking an Administrative Assistant for its Planning & Zoning, Permitting & Licensing department. In this role, you will perform diverse administrative tasks, support the Building Inspector, and engage with the public for permit processes. A successful candidate must have a strong foundation in office procedures and possess good interpersonal skills.

Benefits

Health insurance

Dental coverage

Vision coverage

Life insurance

Disability coverage

Deferred compensation plan

Vacation

Holidays

Qualifications

• Experience in secretarial, clerical, and general office procedures.
• Specialized training in clerical functions is ideal.
• Ability to maintain confidentiality and establish cooperative relationships.

Responsibilities

• Perform administrative duties for the Building Inspector including issuing building permits.
• Provide assistance to customers with permit applications and ensure accurate documentation.
• Prepare and maintain various administrative reports and documents.

Skills

Honesty

Trustworthiness

Communication

Organizational skills

Education

High school diploma or equivalent

Associate's degree preferred

Job description

Administrative Assistant Planning & Zoning, Permitting & Licensing

Class Title: Administrative Assistant Planning & Zoning, Permitting & Licensing

Salary: $ 19.00 - $34.00 Hourly dependent on qualifications, payable bi-weekly, plus a benefit package which includes health, dental, vision, life and disability coverage plus employee deferred compensation plan, vacation, and holidays. The City of Valley is an equal opportunity employer.

Description

Perform a variety of responsible, confidential and complex secretarial and administrative duties for the Building Inspector. Aids in the issuance of building permits and other matters; prepares correspondence regarding building and zoning code violations; and provide general and specific information and assistance to the public.

Essential Functions

• Display honest, trustworthy, and ethical behavior when dealing with internal and external customers.
• Establish and maintain cooperative working relationships with those contacted in the course of
• Regular attendance that is punctual and dependable is required
• Screen calls, greets and screen visitors, and mail; perform duties as assigned for Building Inspector; respond to sensitive requests for information and assistance; provide general information and assistance to City staff and the public; research information.
• Provide secretarial/administrative support for the Building Inspector; aid in the preparation of various administrative reports; process and check reports for accuracy; send out reports as required.
• Process credit card payments for building permit, zoning, and subdivision applications and related fees.
• Compose and type correspond dence regarding building code and zoning violations. Develop and maintain an effective and efficient office filing system.
• Assist Building Inspector and staff in handling sensitive and confidential matters.
• Assist customers with the building permit application process by, making sure the correct information and documents are submitted for plan review. Receive and develop permit applications, review construction plans & specifications, evaluate androute for review and approvals. Issue all permits for the building and zoning, track the progress of the permit, issue occupancy certificates and close permits out when they are complete.
• Perform a wide variety of complex, responsible, and confidential duties for the Building Inspector; compose and prepare letters, memorandums, bid specifications, travel reimbursement requests, news articles and other material as required order and maintain office supplies as required; produce advertising or promotional materials as required.
• Maintain appointments, inspection and construction schedules and calendars; arrange meetings and conferences as required.
• Attend various meetings as requested; may serve as Secretary to a board or commission; prepare and compile the agenda, and assemble background materials; transcribe meeting minutes, and perform related support services.
• Assist in preparing, coordinating and monitoring the assigned budget; compile annual budget requests for multiple divisions.
• Prepare monthly billing and collection for all building permits. Count and record revenues collected for the permits and
• Prepare and issue annual licenses and registration of multiple types of contractors, along with collecting the license and registration fees. Maintain license, registration, and insurance for multiple types of contractors.
• Operate a variety of office equipment including a computer; perform routine maintenance on office equipment; input and retrieve data and test; organize and maintain computer information storage and filing.
• Work with contractors to schedule inspections, maintain calendars and schedules for all inspectors.
• Perform related duties as assigned.

Knowledge, Skills and Abilities

• Display honest, trustworthy, and ethical behavior when dealing with internal and external customers.
• Establish and maintain cooperative working relationships with those contacted in the course of work.
• Regular attendance that is punctual and dependable is required
• Screen calls, and screen visitors, and mail; perform duties as assigned for Building Inspector; respond to sensitive requests for information and assistance; provide general information and assistance to City staff and the public; research
• Provide secretarial/administrative support for the Building Inspector; aid in the preparation of various administrative reports; process and check reports for accuracy; send out reports as required
• Process credit card payments for building permit, zoning, and subdivision applications and related
• Compose and type correspondence regarding building code and zoning violations. Develop and maintain an effective and efficient office filing system
• Assist Building Inspector and staff in handling sensitive and confidential matters.
• Assist customers with the building permit application process by, making sure the correct information and documents are submitted for plan review. Receive and develop permit applications, review construction plans & specifications, evaluate and route for review and approvals. Issue all permits for the building and zoning, track the progress of the permit, issue occupancy certificates and close permits out when they are complete.
• Perform a wide variety of complex, responsible, and confidential duties for the Building Inspector; compose and prepare letters, memorandums, bid specifications, travel reimbursement requests, news articles and other material as required order and maintain office supplies as required; produce advertising or promotional materials as required.
• Maintain appointments, inspection and construction schedules and calendars; arrange meetings and conferences as required.
• Attend various meetings as requested; may serve as Secretary to a board or commission; prepare and compile the agenda and assemble background materials; transcribe minutes of the meetings, and perform related support services.
• Assist in preparing, coordinating and monitoring the assigned budget; compile annual budget requests for multiple
• Prepare monthly billing and collection for all building permits. Count and record revenues collected for the permits and fees.
• Prepare and issue annual licenses and registration of multiple types of contractors, along with collecting the license and registration fees. Maintain license, registration, and insurance for multiple types of contractors.
• Operate a variety of office equipment including a computer; perform routine maintenance on office equipment; input and retrieve data and test; organize and maintain computer information storage and filing.
• Work with contractors to schedule inspections, maintain calendars and schedules for all inspectors.
• Perform related duties as assigned.

Training, Education and Experience

• Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and skills would be:
• Experience:
• Increasingly responsible secretarial, clerical and general office procedures experience is desirable.
• Training:
• Equivalent to the completion of the twelfth grade, supplemented by specialized training or experience in clerical and general office procedures. Associates degree preferred.

Physical Requirements Activities:

• Sitting Frequent
• Standing Occasional
• Walking Frequent
• Reaching Occasional
• Climbing Stairs Occasional
• l Bending Occasional
• Squatting Occasional
• Kneeling Occasional
• Crawling Occasional
• Twist/Turn Occasional Simple Grasping
• Handling Occasional Lifting:
• Waist Level 20#
• Chair to Floor 20#
• Above Shoulder 20#
• Push/Pull: 20# Carry:
• Right 20# Occasional
• Left 20# Occasional
• Use of Feet Foot Controls
• Left Not at all
• Right Not at all
• Supervision Received and Exercised

Receives general direction from the Building Inspector. Exercises no supervision.