Administrative Assistant : Payments, Billings, Grants

STI; Nashville (TN); On-site; USD 38,000 - 52,000; Full time

Job summary

The Tennessee Department of Health’s Division of Family Health and Wellness is hiring an Administrative Services Assistant 2 to support the Tennessee Women’s Heart Health Program (TWHHP) in Nashville, TN. This full-time, in-person role handles day-to-day grant operations and claims processing.

Responsibilities include paying medical claims, maintaining detailed billing records, vendor communications, printing and distribution of materials, Med-It data-system support, data entry, and onboarding

Qualifications

• Bachelor's degree required.
• Experience with claims processing preferred.
• Experience with Microsoft Office programs required.
• In-person role in Nashville, TN funded by WISEWOMAN grant.

Responsibilities

• Paying medical claims.
• Keeping detailed payment and billing records.
• Day-to-day communication with program vendors.
• Coordinating the printing and distribution of materials.
• Providing TA on data system (Med-It) to vendors.
• Data entry of services rendered (if needed).
• Supporting the Tennessee Breast & Cervical Screening Program (TBCSP) with programmatic needs as indicated.
• Assisting with onboarding new vendors to TWHHP.

Skills

Microsoft Office

Education

Bachelor's degree

Tools

Med-It

Job description

The Tennessee Department of Health’s Division of Family Health and Wellness, is hiring an Administrative Services Assistant 2 to support the Tennessee Women’s Heart Health Program (TWHHP.)

This is a full-time position located in Nashville, TN.

The Administrative Services Assistant 2 will be responsible for assisting with the day-to-day operations of the grant program.

This will include but is not limited to:

Paying medical claims

Keeping detailed payment and billing records

Day-to-day communication with program vendors

Coordinating the printing and distribution of materials

Providing TA on data system (Med-It) to vendors

Data entry of services rendered (if needed)

Supporting the Tennessee Breast & Cervical Screening Program (TBCSP) with programmatic needs as indicated

Assisting with onboarding new vendors to TWHHP.

Experience with Microsoft Office programs (i.e., Word, Excel, Outlook, Teams, etc.) is required.

Bachelor's degree required.

The preferred candidate will have experience with claims processing.

Position funding is provided through WISEWOMAN Federal grant program and is eligible for renewal annually through September 2028 based on funding availability. This is a full-time time in-person position in Nashville, TN.