Administrative Assistant - Part Time

PGA TOUR, Inc

Silvis (IL)

On-site

USD 23,000 - 32,000

Full time

14 days+

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Benefits offered by this job

Health benefits

401(k)

Tuition Assistance

Complimentary employee meals

Playing privileges

Job summary

PGA TOUR, Inc is seeking an Administrative Assistant for the GCM team at TPC Deere Run in Silvis, Illinois. The role provides essential administrative support in a busy golf course maintenance operation and interfaces with employees, vendors, and guests on a daily basis.

The position includes payroll processing, scheduling, and coordinating travel, with a strong emphasis on accuracy, confidentiality, and customer service. Benefits and standard business hours are included.

Qualifications

High school diploma or equivalent.
Two to three years of experience in general business administration or similar roles.
Previous human resources experience preferred.

Responsibilities

Provide administrative support to the Golf Course Maintenance (GCM) team including drafting correspondence, reports, and presentations.
Answer phones and provide information to callers; coordinate meetings and take minutes.
Maintain calendars, travel schedules, reimbursements, and department mail; handle invoices and document storage.

Skills

Administrative support

HR experience

Payroll processing

Communication skills

Scheduling

Education

High school diploma or equivalent

Tools

Microsoft Office

HRIS

Payroll software

Job description

About the Course

TPC Deere Run is a par-71, 7,256-yard championship golf course open to the public located in the Quad Cities region of Silvis, Illinois and just over a two-hour drive from Chicago. Since 2000, TPC Deere Run has been the home of the PGA TOUR’s annual John Deere Classic. TPC Deere Run’s championship course was featured as one of America’s 100 Greatest Public Golf Courses by Golf Digest, as well as ranked fifth in the state of Illinois by GolfWeek Magazine. Tee up your career as a part of our team with the TPC Network!

The Administrative Assistant, GCM position

The Administrative Assistant, GCM provides administrative support to the Golf Course Maintenance Operation. This position interacts with internal clients at all levels of the organization and provides guidance, direction and information to employees and supervisors at the club.

QUALIFICATIONS

High school diploma or equivalent education. Thorough knowledge of general business administration practices as would be acquired through two to three years of similar experience in progressively responsible positions. Previous human resources experience preferred.

RESPONSIBILITIES & DUTIES

Administrative Functions:

Ensure that all employees, vendors and guests are greeted and welcomed in a professional and courteous manner
Provide administrative support to the Golf Course Maintenance (GCM) team which includes:
Drafting and typing correspondence, special reports, and presentations
Answering phones and providing information to callers
Coordinating meetings, taking minutes, and preparing follow up reports
Maintaining supervisor’s calendar and travel schedule
Making travel arrangements and completing related travel expense reimbursement requests
Updating calendar of club functions
Open and distribute departmental mail as necessary
Act as a liaison with other departments and outside agencies
Handle and process all incoming invoices for the department
Maintain all reporting and document storage for the GCM Department, such as incident reports, at Club level in accordance to retention policies
Order and stock office supplies for the department
Maintain copy machine service records and supplies
Maintain records of employee meals; submit to Accounting Department every month for proper department allocation

Employee Related Functions:

Act as a liaison between club and National Human Resources team
Handle confidential and non-routine information. Be thoroughly versed in Club policies, procedures, training programs and benefits and be able to communicate accurate information to employees
Process payroll and employee documents for all employees of the Club and transmit the data to National Headquarters weekly
Maintain club employee and payroll records in accordance to retention policies
Ensure timekeeping system is in proper working order
Maintain up to date inventory of all employment forms and job descriptions
Responsible for order processing and cost allocation of forms to proper departments
Be knowledgeable of the Fair Labor Standards Act, Federal Wage and Hours Laws and other employee/payroll laws that may have an impact on club operations
Participate in recruitment effort for employees; help coordinate the use of temporary employees, administers pre-employment assessments, background checks, pre-employment drug screening, and conducts reference checks
Conducts new employee orientations and ensures all employees are trained in Service Excellence annually
Coordinate Workers' Compensation and general accident reports and related follow-up
Ensure all employee communications and required postings are accurate, such as employee newsletter, required labor law postings, paycheck stuffers
Special projects or other duties as assigned

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

This job operates in a professional office environment and routinely uses standard office equipment. While performing the duties of this job, the employee is regularly required to stand; walk; sit; kneel; use hands to handle or feel; and talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, depth perception, color vision, distance and peripheral vision, and ability to adjust focus. An essential function of the job is to be able to comply with all applicable federal, state and local safety and health regulations that would apply to this job. This job description reflects the assignment of essential functions and may be modified as needed; it does not proscribe or restrict the tasks that may be assigned. The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job.

PAY & BENEFITS - $20.00 per hour

Our benefits may include:

Medical/Dental/Vision Health Savings Account with employer contribution
Life & Disability insurance
401(k) plus employer match and employer contribution
Pet insurance
Employee Assistance Program
Paid Time Off and Holidays
Complimentary employee meals
Access to PGA Tour golf tournaments
Tuition Assistance
Playing privileges and employee discounts
Travel
Travel is not expected for this position

Work Schedule Expectations

This position typically requires working standard business hours Monday through Friday with occasional weekends.

Supervisory Responsibility

This position has no direct supervisory responsibilities.

Owned, operated, and licensed by the PGA TOUR, the TPC Network is comprised of 30 premier private, resort and daily fee golf properties designed by some of golf’s most elite architects. Each TPC has hosted or has been designed to host TOUR-sponsored golf tournaments. Since TPC Sawgrass first opened its world-renowned PLAYERS Stadium Course in the fall of 1980, TPCs have provided the PGA TOUR with rent-free venues for tournaments, helping to boost championship golf purses and increasing charitable donations to grassroots non-profit organizations. At the same time, TPCs have provided recreational golfers with the unique opportunity to test their skills on the same layouts where the world’s best golfers compete. TPCs are known for their outstanding conditioning and amenities, as well as a commitment to environmental excellence. The TPC Network is also distinguished by its unwavering commitment to further the PGA TOUR’s giving back mission through support of charitable and community-based programs. For more information, please visit www.tpc.com.

Our benefits may include: