ADMINISTRATIVE ASSISTANT (PART TIME)

Chartwells School Dining Services K12; Mountain Home (ID); On-site; USD 19,286 - 20,664; Part time

Benefits offered by this job

Retirement Plan

Health and Wellness Programs

Discount Marketplace

Identity Theft Protection

Flexible Spending Accounts (FSAs)

Job summary

Chartwells K-12 in Mountain Home, ID is seeking an Administrative Assistant to support clerical functions for the food service program. This part-time role involves basic invoicing, filing, data entry, and coordinating with school staff.

The position offers a 10-hour work week, with a fixed pay rate of $14.91 per hour, and requires prior office experience. Apply online; employment benefits are available as listed by the district.

Qualifications

• Prior office experience required, including invoicing, Excel, and filing.

Responsibilities

• Answer telephones and direct inquiries professionally.
• Maintain confidential personnel files.
• Assist management with confidential employment documents.
• Assist with staffing and cover when employees are out.
• Maintain good relationships with staff, parents, and administrators.
• Enter weekly cash sales and meal counts.
• Perform daily bank deposit reconciliation.
• Process vendor invoices and verify pricing.
• Prepare monthly state claims and end-of-month reports.
• Attend in‑service and safety meetings.

Skills

Office experience

Invoicing

Excel

Filing

Job description

Administrative Assistant

Location: Mountain Home School District, 470 North 3rd East Street, Mountain Home, ID 83647. Only online applications accepted.

Schedule: Part‑time. Days and hours may vary; 10‑hour work weeks. More details upon interview.

Fixed Pay Rate: $14.91 per hour.

Internal Employee Referral Bonus Available.

Requirement: Prior office experience (invoicing, Excel, filing) required.

Job Summary

Responsible for clerical functions and administrative support of food service programs.

Essential Duties and Responsibilities

• Answer telephones and direct inquiries in a professional and client‑centric manner.
• Maintain confidential personnel files.
• Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.
• Assist with staffing, including finding staff when employees call out on short notice.
• Work effectively and maintain good working relationships with co‑workers, school personnel, administrators, students’ parents and supervisors.
• Complete and maintain accurate and up‑to‑date records of students eligible for free and reduced‑priced lunches if applicable.
• Enter weekly cash sales and meal counts using computer.
• Perform daily bank deposit reconciliation.
• Process vendor invoices for payment—using computer, making sure addition is correct and checking item prices against bid specifications, ensuring no discrepancy in pricing.
• Perform monthly vendor statement reconciliation.
• Prepare monthly state claim form for reimbursement.
• Assist in preparation of end‑of‑month financial reports.
• Attend in‑service and/or safety meetings as required.
• Maintain clean and safe work environment; ability to perform job safely.
• Perform other duties as assigned.

Benefits

• Retirement Plan
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program
• Medical
• Dental
• Vision
• Life Insurance/AD
• Disability Insurance
• Commuter Benefits
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)

Equal Employment Opportunity Statement

Compass Group is an equal opportunity employer. The Company commits to treating all applicants and associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. The Company reserves the right to modify or change the essential functions of the job as business needs necessitate.

Applications are accepted on an ongoing basis. Chartwells K‑12 maintains a drug‑free workplace.