Administrative Assistant - Part-Time

City of Moreno Valley; Moreno Valley (CA); Hybrid; USD 25,000 - 39,000; Part time

Job summary

The City of Moreno Valley seeks an Administrative Assistant for the Community Development Department’s Building & Safety Division. The role provides essential admin support, handles records, and assists staff, contractors, and the public.

Ideal candidates are highly organized and detail-oriented with strong communication skills, capable of multi-tasking in a fast-paced environment. Part-time hours; up to 960 hours.

Qualifications

• Must be highly organized and detail oriented with a service focus.
• Strong administrative skills and ability to manage multiple priorities.
• Experience providing administrative support and maintaining records.

Responsibilities

• Provide essential administrative support to department leadership and staff.
• Maintain accurate records, reports, and presentations.
• Coordinate meetings and schedules; serve staff, contractors, and the public.

Skills

Detail oriented

Organized

Customer service

Multitasking

Education

High school diploma or GED

Tools

Word processing

Spreadsheets

Databases

Job description

Description

Join the Community Development Department as an Administrative Assistant! Support the Building & Safety Division and help keep our community safe, compliant, and thriving. Be part of the team that supports building safety, development services, permitting, and exceptional service to the community.

Part‑Time, Temporary, Limited‑Term (up to 960 hours).

Must be available to work Monday through Friday, with the schedule consisting of either a full Monday–Friday schedule or select days of the week, based on departmental needs.

Note: All schedules are limited to part‑time hours.

The Opportunity

The City is seeking a highly organized, detail‑oriented, and service‑focused Administrative Assistant to join the Community Development Department’s Building & Safety Division. This position provides essential administrative support to department leadership and staff while serving as a knowledgeable resource to employees, contractors, and the public.

Job Description

The City is seeking a highly organized, detail-oriented, and service-focused Administrative Assistant to join the Community Development Department’s Building & Safety Division. This position provides essential administrative support to department leadership and staff while serving as a knowledgeable resource to employees, contractors, and the public.

Ideal Candidate

The ideal candidate for the Administrative Assistant position in the Community Development Department’s Building & Safety Division is a highly organized, detail-oriented, and service-focused professional with strong administrative skills and the ability to manage multiple priorities. They should possess advanced proficiency in word processing, spreadsheets, databases, and other office technology used to prepare and maintain technical documents, reports, records, and presentations.

Excellent oral and written communication skills are essential, along with the ability to exercise sound judgment, handle sensitive information with discretion, and respond professionally to questions and concerns from staff, contractors, and the public. The ideal candidate will have experience providing administrative support, maintaining accurate records, coordinating meetings and schedules, and interpreting and applying policies and procedures.

A successful candidate is proactive, dependable, and comfortable working independently while collaborating effectively with others. They demonstrate a high degree of accuracy, strong problem‑solving skills, and a commitment to providing exceptional customer service. This position is an excellent opportunity for someone who enjoys supporting safe, quality development and contributing to the effective delivery of Building & Safety services to the community.

The ideal candidate will be comfortable managing multiple priorities, working with detailed information, preparing technical documents and reports, maintaining records, and responding to a variety of questions and requests. This is an excellent opportunity for a proactive professional who takes pride in accuracy, organization, problem‑solving, and delivering exceptional public service.

Minimum and Desirable Qualifications

A typical way of obtaining the knowledge, skills and abilities outlined above is graduation from high school or G.E.D. equivalent; and three years of increasingly responsible administrative support or secretarial experience; or an equivalent combination of training and experience.

Who We Are

The City of Moreno Valley prides itself on delivering quality service to our residents and businesses efficiently and effectively through Collaboration, Innovation, Customer Service, and Human-Centric Design. Strategically located in Southern California’s Inland Empire, Moreno Valley is the second-largest city in Riverside County and is close to major hubs such as Los Angeles, Orange County, and San Diego. This spacious, thriving, and diverse City has a population of over 200,000 residents and offers a variety of business opportunities.

The Selection Process

Applicants possessing the MOST DESIRABLE qualifications at each level, based on a screening of required application materials, including the completed Supplemental Questionnaire, will be invited to continue in the selection process. The City of Moreno Valley prioritizes and is committed to continuously providing a workplace where equal employment opportunity is afforded to all people.

Recruitment Process: Human Resources (HR) reviews all application materials to determine whether candidates meet the established minimum and preferred qualifications after the position closes. Those who qualify will be advanced to the next stage of the recruitment process. All applicants will receive email notifications regarding their status.

Application Screening: Applications and supplemental materials will be reviewed to identify candidates whose qualifications best align with the position's essential requirements. Only those applicants who meet the criteria outlined in the job bulletin will advance to the next phase of the selection process.

Video Appraisal Interview: Applicants may complete a self-guided video interview by recording responses to a series of structured questions. These questions are designed to assess each candidate's qualifications and suitability for the position. There is no live interviewer or proctor; candidates will record their answers independently and submit the videos for evaluation.

Technical Interview: Selected applicants will be invited to participate in a structured technical interview designed to evaluate job-related knowledge, problem‑solving abilities, and proficiency in key competencies required for the position. Candidates will respond to a series of standardized questions, and their performance will be assessed using predetermined evaluation criteria to ensure a fair and consistent appraisal process.

Based on the Department's needs, the selection procedures listed above may be modified. All candidates will be notified of any changes in the selection procedure.

Eligible List

Once the appraisal is complete, HR will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies.

Disclaimers

The City of Moreno Valley is an Equal Employment Opportunity Employer. The City of Moreno Valley prioritizes and is committed to continuously providing a workplace where equal employment opportunity is afforded to all people. As part of this commitment, the City of Moreno Valley will ensure that persons with disabilities are provided reasonable accommodations.

If reasonable accommodations are needed to participate in the interview process, please contact Human Resources at [e-mail] or (951) 413‑3045.

Benefits

BENEFITS: City of Moreno Valley Benefits Overview

Additional Requirements

Successful candidate will be required to pass a medical examination, and to submit original documentation to establish both work authorization and identity (per the Immigration Reform and Control Act of 1986). Criminal background investigations will be conducted, and, in accordance with our Drug Free Workplace Policy, a Drug Screening Test will be required.

The City of Moreno Valley is an EQUAL OPPORTUNITY EMPLOYER. For further information regarding this position, contact the Human Resources Department at (951) 413‑3045.