Administrative Assistant - Part-Time

Margaret Mary; Austin, Northern (TX, KY); Hybrid; USD 36,000 - 48,000; Full time

Job summary

Saint William Catholic Church in Austin, TX is seeking an Administrative Assistant to support the Parish Staff. This role requires bilingual English/Spanish communication, strong organizational skills, and discretion handling confidential information.

Responsibilities include calendar coordination, front-office support, data entry for sacramental records, and crafting correspondence. The position involves interaction with clergy and laity, weekend/evening coverage, and adherence to Catholic

Qualifications

• High school diploma or GED accepted by the Texas Education Agency.
• Two to four years of wage-earning related work experience required.
• Must be a practicing Roman Catholic in good standing.

Responsibilities

• Manage daily administrative activities in support of the pastor and parish staff.
• Coordinate events, calendar management, filing, mail handling, and correspondence.
• Answer phones, welcome visitors, and provide information in English and Spanish.
• Enter information in parish databases and sacramental records; generate receipts.
• Draft letters, create forms, and process sacramental certificates as needed.
• Support front office operations, schedules, and data entry for Faith Formation.

Skills

Customer service

Bilingual English/Spanish

Time management

Confidentiality

Multitasking

Follow instructions

Heavy lifting

Clergy interaction

Education

High School Diploma or GED

Tools

Microsoft Office

Cloud-based applications

Database software

Job description

Description

Job Summary:

The Administrative Assistant is responsible for assisting the Parish Staff.

Ministerial Character

As beloved sons and daughters of God, we, the parish of Saint William, are called to proclaim, by word and deed, the Gospel of Jesus Christ, crucified and risen. By the guidance of the Holy Spirit and the grace of the Sacraments, we endeavor to lead all souls to heaven by fostering spiritual healing and equipping all people for the work of ministry.

Essential Job Duties:

• Pray for 30 minutes a day.
• As an integral part of your ministry for the Church, as carried out in this position, support and uphold the philosophy of Catholic ministry and the mission of Saint William Catholic Church in both your professional and personal life.
• Act as a witness to Gospel values by modeling the teachings of the Catholic Church.
• Continuously grow in your ministry by participating in religious ceremonies, training sessions, and reflection activities as directed.
• Manage daily administrative activities in support of the pastor, including coordination and calendaring of events; filing, reviewing, and processing mail; screening and responding to calls and messages; drafting and preparing correspondence.
• Ensure that all sacramental records for the parish are accurate and up-to-date.
• Support the day-to-day operations of the parish front office.
• Answer the phone
• Welcome visitors
• Provide information
• Take accurate messages and route them to staff in a timely manner
• Notify staff of a visitor's arrival
• Handle incoming mail
• Update internal telephone greetings as needed
• Check voicemail
• Compose and type letters in English and Spanish
• Enter information in the parish database
• Enter Sacramental information in Registers and database
• Print out sacramental certificates
• Write receipts
• Create forms needed for the Parish
• Church Data Base postings
• Catholic school verification
• Administrative and clerical tasks
• Accounting task as assigned
• Scheduling Support
• Faith Formation registration
• All other duties, as assigned

Knowledge, Skills, and Abilities:

• Ability to provide excellent customer service and work effectively with staff,clergy, religious, and laity.
• Ability to operate various word-processing software, spreadsheets, and database programs.
• Ability to proficiently communicate in English and Spanish (conversing).
• Ability to organize, prioritize, and utilize effective time management techniques.
• Ability to maintain confidentiality at all times.
• Ability to carry out multiple tasks and meet deadlines.
• Ability to follow instructions furnished in verbal or written format.
• Ability to move heavy material.
• Skilled in Microsoft Office and cloud-based applications.

Requirements

Minimum Qualifications:

Education and Training:

• High School Diploma or GED acceptable to the Texas Education Agency.

Experience:

• Two (4) years of full-time wage-earning related work experience is required

Language:

• English & Spanish

Catholic Requirement:

• Must be a practicing Roman Catholic in good standing.

Licenses/Certifications:

• Valid Texas Driver’s license
• Must be certified in the Diocese of Austin EIM within 60 days of employment and maintain certification throughout the employment period.

Working Conditions:

• Employees of Saint William are engaged in ministry and closely tied to the Pastor in the exercise of his ministry and obligations to the Church.
• Saint William is an at-will employer.
• All buildings and vehicles owned by Saint William are tobacco free.
• Working in a fast-paced environment with priorities and plans that may change rapidly.
• Working on weekends, evenings, and some holidays may be required.
• Will be exposed to religious ceremonies, conduct, and speech, including Catholic Christian prayer and liturgical celebrations.
• Will be required to adhere to dress codes and conduct standards, including but not limited to EIM standards of conduct in the workplace and outside of the workplace.
• May be required to use personal vehicles to drive to other parishes or other off-site locations.
• Traveling within and outside the parish to meetings and other events may be required.

Will be required to conform personal and professional activities to be consistent with and supportive of the mission, purpose, and moral teachings of the Roman Catholic Church