Administrative Assistant/Paralegal

Atrium Staffing LLC; Newark (NJ); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

Atrium Care Package

On-site parking

Convenient Newark location

Job summary

Atrium Staffing LLC supports a prestigious higher education institution in Newark, NJ with an Administrative Assistant/Paralegal role that blends administrative duties and substantive immigration-related legal support.

The position involves intake coordination, liaison with volunteer attorneys, document drafting, and meticulous case management in a mission-driven environment.

Qualifications

• Previous paralegal/legal assistant experience required.
• Strong administrative and documentation skills.
• Proficient in Microsoft Office and Google Workspace.

Responsibilities

• Serve as primary contact for volunteer attorneys and coordinate communications.
• Manage incoming emails, calls, and inquiries from attorneys and stakeholders.
• Conduct client intakes and support habeas petitions, immigration matters, and legal documents.
• Draft, format, proofread, and organize legal motions and correspondence.
• Maintain confidential client records and track case developments.

Skills

Paralegal experience

Administrative skills

Communication

Organization

Attention to detail

Education

Bachelor's degree or equivalent training

Tools

Microsoft Office

Google Workspace

Job description

Client Overview:

Our client is a prestigious higher education institution with a well-established legal services program that is seeking a detail-oriented and compassionate Administrative Assistant/Paralegal to support their Legal team. This organization offers a welcoming, collaborative, and mission-driven environment focused on providing meaningful legal assistance to individuals navigating complex immigration matters. The team is seeking an organized, proactive professional who enjoys working in a supportive environment and is comfortable balancing administrative responsibilities with substantive legal support.

Salary/Hourly Rate:

$24/hr - $26/hr

Position Overview:

The Administrative Assistant/Paralegal will provide essential administrative and legal support to a team focused on immigration-related legal services and pro bono attorney coordination. This individual will serve as a primary point of contact for volunteer attorneys, manage incoming correspondence and requests for assistance, conduct client intakes, and support legal documentation and case tracking. The ideal candidate has previous paralegal or legal support experience, strong organizational and communication skills, and the ability to manage sensitive information with professionalism and discretion. Experience within immigration law, nonprofit legal services, or pro bono legal programs is highly desirable.

Responsibilities of the Administrative Assistant/Paralegal:

• Serve as a primary point of contact for volunteer attorneys, coordinating communications, requests, and follow-up needs.
• Manage incoming emails, phone calls, correspondence, and inquiries from attorneys and other stakeholders.
• Connect volunteer attorneys with program leadership as appropriate.
• Conduct intake processes for individuals in detention facilities who have been referred for legal representation.
• Respond to attorney inquiries regarding habeas petitions, immigration matters, and other requests for legal assistance.
• Assist with drafting, formatting, proofreading, and organizing legal motions, correspondence, and supporting documents.
• Place and receive calls to courts, detention facilities, attorneys, and other relevant parties.
• Track case developments, referral outcomes, outstanding requests, and required follow-up actions.
• Maintain accurate and confidential records of attorney communications, client intakes, and case-related activities.
• Organize and update legal templates, reference materials, and resources within shared document libraries.
• Coordinate information and documentation across attorneys, program leadership, and external stakeholders.
• Assist with maintaining case files, tracking spreadsheets, and administrative databases.
• Support general administrative functions related to immigration legal services programs.
• Assist with compliance documentation, program reporting, and recordkeeping requirements.
• Help ensure deadlines, communications, and outstanding legal support requests are addressed promptly.
• Provide additional administrative and paralegal support to the legal team as needed.

Required Experience/Skills for the Administrative Assistant/Paralegal:

• Previous experience working as a Paralegal, Legal Assistant, or in a similar legal support role is required.
• Strong administrative skills, including correspondence management, scheduling, documentation, and recordkeeping.
• Experience managing a high volume of emails, phone calls, and requests from multiple stakeholders.
• Strong written and verbal communication skills.
• Excellent organizational skills and exceptional attention to detail.
• Ability to draft, format, proofread, and organize professional correspondence and legal documents.
• Comfortable communicating with attorneys, courts, external organizations, and individuals seeking legal assistance.
• Ability to manage sensitive and confidential information with professionalism and discretion.
• Strong follow-through and ability to track multiple requests, deadlines, and ongoing matters.
• Proficiency in Microsoft Office, including Outlook, Word, and Excel, and/or Google Workspace.
• Ability to work independently while collaborating effectively with attorneys and program staff.
• Compassionate, patient, and professional demeanor when communicating with individuals facing sensitive legal circumstances.
• Comfortable working fully onsite in Newark, NJ, Monday through Thursday, from 9:00 AM to 5:00 PM.
• Available for the full temporary assignment period.

Preferred Experience/Skills for the Administrative Assistant/Paralegal:

• Previous experience in immigration law or immigration-related legal services is strongly preferred.
• Familiarity with immigration detention, removal proceedings, or habeas corpus matters.
• Experience working with pro bono attorneys or volunteer legal networks.
• Background within a nonprofit organization, legal aid program, law school, or public interest legal services environment.
• Experience conducting client intakes and maintaining confidential case records.
• Familiarity with court communications, legal filings, and case tracking.
• Experience maintaining shared legal resource libraries, templates, and documentation systems.
• Experience assisting with compliance, grant-related reporting, or program documentation.
• Strong ability to coordinate across attorneys, clients, program leadership, and external organizations.

Education Requirements:

• Bachelor's degree or equivalent training is required.
• Relevant paralegal education or legal support training is strongly valued.

Benefits:

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
• Friendly, collaborative team environment.
• Convenient location directly across from Newark Penn Station.
• On-site parking available.
• Potential for assignment extension based on organizational needs, although an extension is not guaranteed.