Administrative Assistant - Operations/Women's Auxiliary

The Salvation Army A Georgia Corp; West Palm Beach (FL); On-site; USD 40,000 - 45,000; Full time

Benefits offered by this job

Medical, Dental and Vision Plans

Paid Time Off

Retirement Savings Plans

Supplemental Insurance

Voluntary Life Insurance

Job summary

The Salvation Army in West Palm Beach, FL seeks an experienced administrative specialist to support the Women’s Auxiliary and property/facilities operations. You will prepare confidential documents, record minutes, answer calls, and help coordinate meetings and submittals to DHQ/THQ, ensuring smooth office operations in the supervisor's absence.

Requires a two-year degree and four years of progressive admin experience; strong organization, accuracy, and discretion are essential.

Qualifications

• Two-year degree or equivalent college coursework.
• Four years progressively responsible administrative experience.
• Experience performing administrative work in a general office.
• Ability to read, write, and communicate the English language.

Responsibilities

• Prepare a wide variety of confidential, complex, and technical documents with limited supervision.
• Record minutes of meetings and distribute to concerned parties.
• Answer telephone and greet visitors, providing accurate information about programs and services.
• Assist in preparing materials for TSAMM submittals to DHQ/THQ and coordinate related documents.
• Maintain organized filing and document management for Property/Furnishings & Equipment requisitions.

Skills

Administrative support

Education

Two-year degree or equivalent college coursework

Job description

Schedule/Hours: Monday - Friday (8:30am - 4:00pm) - 35 hours per weekHourly rate: $22.86 p/hThis position is responsible for:Relieves Operations Program Director administration operations details, functions, and duties; assists in the preparation of materials for TSAMM submittals to DHQ/THQ; assists with general administration of the Women’s Auxiliary; performs advanced, complex, and often confidential administrative work with a broad scope of responsibilities for the property/facilities department; prepares advanced and technical reports and spreadsheets from start to finish; prepares statistical reports; assists with Women’s Auxiliary program planning; coordinates information and arrangements for meetings and seminars; responds to inquiries regarding Women’s Auxiliary and Property/Facilities operations and ensures the office runs smoothly while the supervisor is absent; back up to the Receptionist.Key Responsibilities:Composes, prepares and/or types a wide variety of paperwork including that of a confidential, complex, and/or technical nature with limited supervision and direction such as correspondence, programs, newsletters, statistics, notices, bulletins, agendas, schedules, minutes, manuals, etc.; records minutes of meetings and distributes the same to all those concerned; ensures the accuracy, completeness, and timeliness of the same.Answers telephone in a courteous and tactful manner; greets and assists employees, Women’s Auxiliary members and people from outside The Salvation Army; provides accurate and complete information regarding the program operations and/or services.Performs varied and/or routine administrative duties for the administrative office; prepares or assists in preparing statistical reports related to Women’s Auxiliary programs; assists in establishing general policy and mission for the same; assists with the administrative detail of designing, overseeing, and evaluating Women’s Auxiliary programs.Assists in the preparation of materials for TSAMM submittals to DHQ/THQ; composes, prepares and /or types a wide variety of paperwork including that of a confidential, complex, and/or technical nature with limited supervision and direction such as correspondence, proposals, contracts, agreements, resolutions, programs, statistics, budgets, invoices, legacy or other legal documents, agendas, schedules, minutes, manuals, etc.; records minutes of meetings and distributes the same to all those concerned; ensure the accuracy, completeness, and timeliness of the same. Manages filling, updates, purging and organization of aforementioned documents.Prepare and processes Property and Furnishing & Equipment requisitions in accordance with established policies and procedures; maintains organized and complete files with proper back-up materials for each requisition are processed in a timely and accurate manner in accordance with Southern Territory Minutes; prepares check requests for requisitions approvals and ensures proper documents are received from vendors for processing payments from Headquarters.Physical Requirements and Working Conditions:Ability to meet attendance requirements.Ability to read, write, and communicate the English language.Ability to perform routine mathematical computations.Ability to operate various office equipment and business software.Ability to concentrate and pay close attention to detail.Ability to follow instructions and work independently with limited supervision.Limited amount of physical effort required associated with walking, standing, lifting and carrying light objects (less than 25lbs) 5-10% of work time.Duties are usually performed seated. Sitting may be relieved by brief or occasional periods of standing or walking.Ability to work well under the pressure of deadlines.Work is performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like.Work may require driving a vehicle where there may be discomforts associated with heavy traffic or changes in weather.Employee Benefits:Medical, Dental and Vision Plans AvailablePaid Time OffRetirement Savings Plans AvailableSupplemental Insurance AvailableVoluntary Life Insurance Available and more!EDUCATION AND EXPERIENCE:Two-year degree or equivalent college coursework,andfour years progressively responsible experience performing administrative work in a general office,orany equivalent combination of training and experience which provides the required knowledge, skills, and abilities.LICENSES AND CERTIFICATIONS:Valid state driver’s license may be required.Equal Opportunity Employer: Veterans/Disabled