Administrative Assistant / Operations Support

Argonne National Laboratory; United States; Hybrid; USD 29,000 - 45,000; Full time

Job summary

Argonne National Laboratory invites applications for an Administrative Assistant/Operations Support to join the Physical Sciences & Engineering (PSE) directorate. This role provides high-volume operational support and administrative services to two or more groups within a division.

You will coordinate meetings, arrange travel, prepare reports, analyze data from various sources, and help implement workflow improvements in collaboration with managers and peers.

Qualifications

• Knowledge of administrative or operations support functions and office practices.
• Excellent interpersonal, written, and verbal communication skills.
• The ability to think quickly and respond effectively to challenging situations.
• Strong analytical, problem-solving, and decision-making skills.
• Strong organizational and time-management skills, with the ability to prioritize and manage multiple assignments in a fast-paced environment.
• Experience coordinating projects, using tracking systems, and preparing status reports.
• Willingness and ability to learn new procedures and technologies.
• Ability to work with minimal supervision and meet deadlines.
• Experience coordinating meetings, workshops, conferences, and onsite visits, as well as domestic and international staff travel.
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, email, and calendar tools, and Adobe Acrobat.

Responsibilities

• Provide administrative and operational support to two or more groups within a division.
• Research, compile, track, and analyze data and information from multiple sources.
• Organize and coordinate meetings, workshops, and calendars.
• Arrange travel, complete expense reports, and process effort correction.
• Prepare correspondence and reports, maintain files, purchase supplies, and coordinate procurement packages.
• Use software tools to develop reports, spreadsheets, statistics, timelines, tables, graphs, correspondence, and presentations.
• Partner with the Administrative and Operations Support Manager, administrative peers, and the AI Operations Engineer to recommend and implement workflow improvements.
• Exercise independent judgment and discretion to address priorities, meet deadlines, and complete work accurately and thoroughly.
• Collaborate with administrative and operations support colleagues and provide backup support to other administrative assistants across the directorate as needed.
• Experience incorporating AI tools into individual workflows is highly desirable but not required.

Skills

Interpersonal communication

Written communication

Time management

Analytical thinking

Problem solving

Independent work

Collaboration

Adaptability

Learning new procedures

Education

High School + 4+ years experience

High School + 8+ years experience

Tools

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Adobe Acrobat

Job description

Argonne National Laboratory invites applications for an Administrative Assistant/Operations Support to join the Physical Sciences & Engineering (PSE) directorate.

Join an evolving administrative support team that helps advance Argonne's scientific mission. In this role, you will work closely with world-renowned scientific staff, providing administrative and high volume of operational support that enables their work. This opportunity is well suited to someone who enjoys building relationships, collaborating with colleagues, and finding practical solutions to everyday operational needs.

Key Responsibilities

• Provide administrative and operational support to two or more groups within a division
• Research, compile, track, and analyze data and information from multiple sources
• Organize and coordinate meetings, workshops, and calendars
• Arrange travel, complete expense reports, and process effort correction
• Prepare correspondence and reports, maintain files, purchase supplies, and coordinate procurement packages
• Use software tools to develop reports, spreadsheets, statistics, timelines, tables, graphs, correspondence, and presentations
• Partner with the Administrative and Operations Support Manager, administrative peers, and the AI Operations Engineer to recommend and implement workflow improvements
• Exercise independent judgment and discretion to address priorities, meet deadlines, and complete work accurately and thoroughly
• Collaborate with administrative and operations support colleagues and provide backup support to other administrative assistants across the directorate as needed

Position Requirements

• Knowledge of administrative or operations support functions and office practices
• Excellent interpersonal, written, and verbal communication skills, with the ability to interact diplomatically and tactfully with people at all levels
• The ability to think quickly and respond effectively to challenging situations
• Strong analytical, problem-solving, and decision-making skills, including the ability to resolve issues independently when information is incomplete or conflicting
• Strong organizational and time-management skills, with the ability to prioritize and manage multiple assignments in a fast-paced environment while maintaining attention to detail
• Experience coordinating projects, using tracking systems, and preparing status reports
• A willingness and ability to learn new procedures and technologies
• The ability to work with minimal supervision and meet deadlines with accuracy and completeness
• Experience coordinating meetings, workshops, conferences, and onsite visits, as well as domestic and international staff travel
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, email, and calendar tools, and Adobe Acrobat

• Experience incorporating AI tools into individual workflows is highly desirable but not required

• Ability to model Argonne's core values of impact, safety, respect, integrity, and teamwork

Work Environment and Schedule

This role offers the opportunity to build strong working relationships and connect staff needs with effective operational solutions. To support colleagues who are onsite advancing important scientific work, the position currently follows a hybrid schedule, with flexibility to work remotely up to two days per week.

SA2:

High School and 4+ years of experience, or equivalent

The expected hiring range for this position is $20.78 - $32.41 hourly

SA3:

High School and 8+ years of experience, or equivalent

The expected hiring range for this position is $25.59 - $39.92 hourly

Job Family

Support Administrative (SA)

Job Profile

Administrative Support 2

Worker Type

Regular

Time Type

Full time

The expected hiring range for this position is $20.78 - $32.41.

Please note that the pay range information is a general guideline only. The pay offered to a selected candidate will be determined based on factors such as, but not limited to, the scope and responsibilities of the position, the qualifications of the selected candidate, business considerations, internal equity, and external market pay for comparable jobs. Additionally, comprehensive benefits are part of the total rewards package.

As an equal employment opportunity employer, and in accordance with our core values of impact, safety, respect, integrity and teamwork, Argonne National Laboratory is committed to a safe and welcoming workplace that fosters collaborative scientific discovery and innovation. Argonne encourages everyone to apply for employment. Argonne is committed to nondiscrimination and considers all qualified applicants for employment without regard to any characteristic protected by law.

Argonne employees, and certain guest researchers and contractors, are subject to particular restrictions related to participation in Foreign Government Sponsored or Affiliated Activities, as defined and detailed in United States Department of Energy Order 486.1A. You will be asked to disclose any such participation in the application phase for review by Argonne's Legal Department.

All Argonne offers of employment are contingent upon a background check that includes an assessment of criminal conviction history conducted on an individualized and case-by-case basis. Please be advised that Argonne positions require upon hire (or may require in the future) for the individual be to obtain a government access authorization that involves additional background check requirements. Failure to obtain or maintain such government access authorization could result in the withdrawal of a job offer or future termination of employment.