Administrative Assistant, Operations & Marketing

YUM; Irvine (CA); Hybrid; USD 41,000 - 48,000; Full time

Benefits offered by this job

Vacation time

Hybrid work schedule

Paid holidays

Recharge Days

Bonus program

LinkedIn Learning

Job summary

The Habit Burger Grill in Irvine, CA is seeking an Administrative Assistant, Operations & Marketing to support the COO and CMO with calendar management, travel, and communications. This hybrid role requires discretion, organization, and the ability to coordinate executive events and budgets.

The ideal candidate balances administrative duties with strategic initiatives, partner relationships, and office operations within the Restaurant Support Center.

Qualifications

• 1-3 years of project management and/or administrative experience.
• Office management or workplace operations experience preferred.
• Bachelor's degree preferred but not required.

Responsibilities

• Manage complex calendars for the COO and CMO.
• Coordinate executive meetings and travel arrangements.
• Prepare and refine executive presentations and reports.
• Plan and execute executive offsites and town halls.

Skills

Project management

Administrative experience

Office management

Communication

Education

Bachelor's degree

Tools

PowerPoint

Excel

Outlook

Word

Teams

Job description

Building global, iconic brands people trust and champion

Administrative Assistant, Operations & Marketing

The Habit Burger Grill

Hybrid

Who Are We?

• At Habit Burger & Grill, we believe we are better together because our people make a difference. Since 1969, we’ve prided ourselves on fostering a people-first culture, where each of us is celebrated for bringing our own unique flavor to the table. We put people first – our guests, our colleagues, and our communities.
• Habit Burger & Grill is a burger-centric, fast-casual restaurant concept specializing in fresh, cooked-to-order chargrilled burgers and handcrafted sandwiches, prepared over an open flame. Our menu also features handcrafted salads, sides and shakes. As part of Yum Brands – the world’s largest restaurant company, operating Taco Bell, and KFC – we have the resources and scale to continue growing our brand while staying true to our roots.

Job Summary

Reporting to the Executive Administrator/Office Manager, the Administrative Assistant serves as a highly trusted strategic partner to the Chief Operating Officer (COO) and Chief Marketing Officer (CMO), providing high-level administrative, operational, and communications support. This role manages complex calendars, priorities, travel, meetings, and confidential matters while serving as an extension of the executives and their offices.

In addition to administrative duties, the Administrative Assistant assists with executive event planning, coordinates leadership offsites and town halls, supports executive communications and presentation development, and oversees key office management responsibilities for the Restaurant Support Center (RSC). This role requires exceptional judgment, discretion, organizational agility, and the ability to anticipate needs in a fast-paced, dynamic environment.

The ideal candidate is a proactive problem solver who can seamlessly balance executive support, operational execution, stakeholder management, and event coordination while building strong relationships across all levels of the organization.

Essential Job Functions

• Serve as a strategic partner to the COO and CMO by independently managing complex calendars, competing priorities, executive communications, travel arrangements, expense reporting, and highly confidential business matters.
• Proactively coordinate executive meetings, leadership reviews, business planning sessions, and cross-functional initiatives, including tracking action items, deliverables, and follow-up activities.
• Exercise independent judgment in prioritizing executive time and determining how competing requests, meetings, business needs, and stakeholder priorities should be addressed or escalated.
• Aid in the development, formatting, and refining of executive-level presentations, reports, talking points, and communications for leadership meetings, town halls, board materials, and business reviews.
• Assist in the planning and execution of executive offsites, leadership conferences, town halls, team events, and special programs, including logistics, travel coordination, agendas, vendor management, budgets, and attendee communications.
• Assist with designated executive and departmental budgets, including tracking expenditures, reviewing actual spending against budget & forecast, identifying variances, and partnering with Finance on ongoing budget management.
• Assist in managing Restaurant Support Center office operations, including vendor relationships, office services, facilities coordination, workplace experience initiatives, executive office readiness, and visitor management.
• Build strong partnerships across all levels of the organization and serve as a key point of contact for executives, team members, external partners, and Yum! stakeholders.
• Lead special projects, process improvements, and strategic initiatives on behalf of executive leadership while exercising sound judgment and maintaining a high level of discretion.

Skills & Knowledge Requirements

• 1-3 years of project management and/or administrative experience
• Office management or workplace operations experience preferred.
• Bachelor's degree preferred but not required.

Other Critical Qualifications:

• Exceptional judgment, professionalism, and discretion with confidential information.
• Strong executive presence and ability to interact effectively with senior leaders and external partners.
• Outstanding written, verbal, and interpersonal communication skills.
• Strong organizational and project management capabilities.
• Proven ability to prioritize competing demands and manage complex workloads.
• Demonstrated ability to anticipate executive needs before they arise.
• Experience managing high-profile events and executive engagements.
• Strong attention to detail and commitment to excellence.
• Ability to work independently and thrive in ambiguous situations.
• Highly collaborative with a customer-service mindset.
• Proficiency in PowerPoint, Excel, Outlook, Word, Teams, and other Microsoft Office applications.
• Experience creating executive-level presentations and communications, a plus.
• Ability to maintain composure and professionalism under pressure.

Hourly Range: $29.76 to $34.90 per hour + bonus eligibility + benefits

Competitive base pay with benefits including:

• Up to 4 weeks of vacation per year plus additional sick days
• Hybrid work schedule and year-round flex day Friday
• Up to 10 Paid Holidays + 1 Floating holidays
• The company provided Recharge Days to unplug and reenergize
• Bonus program for eligible roles
• Recognition-based culture

Family Benefits:

• Comprehensive medical, dental, and vision benefits including prescription drug benefits & 100% preventative care starting on Day 1
• Healthcare and dependent care flexible spending accounts
• Employee Assistance Program available to all employees and their dependents
• Generous parental leave
• Onsite Childcare through Bright Horizons
• 401(k) benefit plan with a 6% matching contribution
• Up to 2 Paid Days to Volunteer for any non-profit or charitable organization important to you
• Access to LinkedIn Learning

NOTE: This job description is not intended to be all-inclusive. Team Members may perform other related duties as negotiated to meet the ongoing needs of the organization.

At Yum! Brands and at The Habit Restaurants, LLC, one of our core values is to Believe in ALL People. This means seeing the value in everyone and unlocking their full potential to be their best self. The Habit Restaurants, LLC is proud to be an equal opportunity employer and is committed to equity, inclusion, and belonging for all dimensions of diversity. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other protected characteristic. We are committed to working with and providing reasonable accommodation to applicants with disabilities or special needs.

Employment eligibility to work with Yum! in the U.S. is required as the company will not pursue visa sponsorship for this position