Administrative Assistant - Onsite Community Association

Affinity Management Services, LLC; Miami (FL); On-site; USD 80,000 - 100,000; Part time

Job summary

An established industry player seeks a dedicated Administrative Assistant to support community management in the vibrant Miami area. This part-time role offers an opportunity to engage with residents, manage administrative tasks, and contribute to creating a positive living environment. You'll be the first point of contact for inquiries, ensuring efficient communication and problem-solving. Join a supportive team that values professionalism and teamwork, with opportunities for growth and benefits like medical insurance and paid time off. If you're passionate about enhancing community life, this role is perfect for you.

Benefits

Paid Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

401(k)

Paid Time Off

Professional Development

Qualifications

• Minimum 2 years of customer service experience, preferably in hospitality.
• Strong administrative support experience is required.

Responsibilities

• Provide administrative support to managers and employees.
• Organize meetings and prepare reports.
• Respond to inquiries from unit owners and walk-ins.

Skills

Interpersonal Skills

Communication Skills

Problem-Solving Skills

Organizational Skills

Time Management

Customer Service

Education

High School Diploma or GED

Job description

Administrative Assistant - Onsite Community Association

Join to apply for the Administrative Assistant - Onsite Community Association role at Affinity Management Services, LLC

Job Overview

Affinity Management Services is an Association Management Company proudly serving Miami-Dade, Broward, and Palm Beach County. We are committed to creating a first-class living environment for residents and enriching community life through innovative services. As demand grows, we seek individuals eager to empower and transform communities.

Position Details

Type: Part-time

Description: Provide support to managers and employees, assist with daily office needs, manage administrative activities, organize meetings, prepare reports, and maintain filing systems.

Responsibilities

• Answer phones and emails, respond to property needs.
• Address inquiries from unit owners and walk-ins.
• Process purchases and lease applications.
• Check in clubhouse guests and vendors.
• Update owner/tenant information in directories.
• Accurately input data using computer systems.
• Perform tasks assigned by management, demonstrating excellent communication and problem-solving skills.
• Maintain organization and assist with general tasks.
• Handle courier requests, mail distribution, and work on holidays/weekends if needed.

Requirements

Hours: Monday - Friday, 9:00 am - 5:00 pm

Salary: $15.00/hour, dependent on experience

Qualifications & Skills

• High school diploma or GED required
• Strong interpersonal skills
• Experience in property management, condo/HOA law, or real estate preferred
• Knowledge of architectural modification procedures
• Administrative support experience
• Familiarity with hospitality industry a plus
• Confidentiality, time management, and organizational skills

Language Skills

Bilingual abilities are desirable.

Additional Notes

• Minimum 2 years customer service experience, preferably in hospitality or similar fields
• Excellent communication and interpersonal skills
• Ability to work with computer hardware/software
• Ability to stand, move, and perform essential functions throughout the shift

About Us & Values

We value relationship-building, teamwork, professionalism, and solutions-oriented approaches. Our team enjoys a supportive environment with growth opportunities, including benefits like paid medical insurance, dental, vision, life insurance, 401(k), paid time off, and professional development.