Administrative Assistant & Office Operations Manager

Superpower,-Inc; San Francisco (CA); On-site; USD 75,000 - 110,000; Full time

Benefits offered by this job

Visa sponsorship

Relocation support

Job summary

Superpower is seeking an Administrative Assistant & Office Operations Manager in San Francisco to support the CEO and executive team. You will own executive scheduling, travel logistics, and day-to-day office operations to help the team focus on high-impact work.

Ideal candidates bring hands‑on ownership, strong judgment, and a warmth that enhances office culture. You will manage calendars, vendors, events and processes, enabling smooth growth and efficient decision making.

Qualifications

• Experience supporting senior leaders and running operations.
• Strong judgment and discretion.
• Organization and ownership.
• Hands-on approach and warmth in the workplace.
• Comfort with workplace tools (email, calendars, documents).
• Interest in Superpower’s mission.

Responsibilities

• Executive support and scheduling for CEO and executives.
• Travel and logistics: flights, hotels, ground transport, itineraries.
• Office operations and hospitality: office stocking, vendors, maintenance.
• Events and office culture: team gatherings and offsites.
• Budgets and processes: track spending and coordinate invoices.

Skills

Executive support

Calendar management

Travel coordination

Office operations

Event planning

Budget tracking

Discretion

Organization

Tools

Vendor management

Job description

About Superpower

Superpower is building a new health system to extend and enhance human life. We bring testing, personalized insights and ongoing care together to help people understand their health and take action earlier.

About the role

We’re looking for an Administrative Assistant & Office Operations Manager to help our CEO and executive team spend their time effectively and make our office a place where people can do their best work.

You’ll own executive support and day-to-day office operations, from inboxes, calendars and travel to daily lunch, team events and workplace improvements. This is a hands‑on role for someone who anticipates needs, exercises good judgment and follows through without constant direction.

What you’ll own

• Executive support and scheduling. Manage CEO and executive team inboxes and calendars, prioritize requests, coordinate responses and protect time for focused work. Organize meetings, prepare materials and track follow-ups.

• Travel and logistics. Book flights, hotels and ground transportation, prepare itineraries and handle changes and related expenses.

• Office operations and hospitality. Run daily lunch and keep the office stocked, welcoming and working well. Manage vendors, maintenance and workplace improvements.

• Events and office culture. Plan team gatherings, celebrations and offsites. Build thoughtful routines and experiences that help people connect and feel part of the team.

• Budgets and processes. Track spending across office operations, meals, travel and events. Coordinate invoices and build simple systems that make recurring work reliable as the company grows.

What we’re looking for

• Experience supporting senior leaders and running operations. You’ve managed busy inboxes, calendars and competing requests, ideally alongside office responsibilities.

• Strong judgment and discretion. You handle sensitive information carefully, act independently and know when to elevate.

• Organization and ownership. You anticipate needs, keep track of details and close the loop. You stay composed and reprioritize quickly when plans change.

• A thoughtful, hands‑on approach. You bring warmth to the workplace and care about getting both executive logistics and everyday office details right.

• Comfort with workplace tools. You use email, calendars and shared documents effectively and create straightforward systems others can use.

• Personal interest in Superpower’s mission.

What success looks like

• Leaders have well‑managed inboxes and calendars, arrive prepared and spend less time on administration.

• Travel, daily lunch and office essentials run reliably, with issues resolved promptly.

• Team events strengthen connection, and workplace improvements address real needs.

• Spending is well managed, and recurring work runs through clear, dependable processes.

Why Superpower

• Help the team building a more proactive approach to healthcare do its best work.

• Work closely with company leaders and see the direct impact of your judgment and execution.

• Shape the everyday experience of a growing team, with autonomy to make meaningful improvements.

About Superpower

Superpower is a new health system on a mission to extend and enhance human life.

We started with lab testing, then data aggregation / digital twin, then an AI doctor, and now peptides.

Over the past 6 months, we have grown 10x whilst halving CAC. Now we are gearing up for hyper growth.

You can find more about us below:

• superpower.com/series-a

• Superpower Overview

• Culture at Superpower

Company Philosophies

• We are all here to genuinely do our life’s best work

• Insanely high talent bar, never settling. A players only (see Steve Jobs)

• We live to work as much as we work to live. But we sustainably espouse the superpower ethos of putting health first

• We aim to set the gold standard for team health culture on the planet — live the ethos!

Investors

• Forerunner (Top consumer healthcare VC in the world; early board members of Hims and Oura; Kirsten, founder of Forerunner, led our Series A)

• 8VC (leading health and bio investor)

• Evan Moore (Founder of Doordash; Partner at Khosla Ventures)

• Cyan Bannister (early investor into Uber and SpaceX, former partner at Founder’s Fund, regarded as one of the top angels in the world)

• Balaji Srinivasan (ex-Coinbase CTO and angel, ex-General Partner at a16z)

• Arielle Zuckerberg (active angel, tech leader, relatively famous brother)

• Cameron & Tyler Winklevoss

• Susa Ventures (tier 1 healthcare VC)

• Bond Capital (General Partner Jay Simons' early-stage fund within Bond)

• Long Journey Ventures (investor in Uber, Notion, Loom, affirm etc.)

• Influencers

  • Shaan Puri (angel and podcast host of my first million)

  • Brooke Monke (50 million followers across socials)

  • Logan Paul

  • Steve Aoki

  • Justin Mares (founder of Truemed)

  • Giannis Antetokounmpo

  • Kylian Mbappé

We’re proud to be a global team and welcome talent from around the world. We offer visa sponsorship and can support relocation to the United States for the right candidates. Much of our team is international, and we’re committed to building a team of top‑tier talent.