Administrative Assistant- Nursing

Concordia University, Wisconsin; Mequon (WI); On-site; USD 25,000 - 34,000; Full time

Job summary

Concordia University Wisconsin in Mequon, WI invites applicants for the full-time Administrative Assistant to the Chairperson of Undergraduate Nursing Programs. This role provides support to SON faculty, staff, and students, handling a wide range of administrative duties and reporting to the Undergraduate Program Chairperson.

Responsibilities include editing documents, coordinating events, managing schedules, creating surveys with Qualtrics, assisting with accreditation materials, and supporting

Qualifications

• Associate or bachelor’s degree preferred with 2–3 years of office experience.
• Strong computer skills and proficiency in MS Office and Qualtrics.
• Ability to edit, format, and manage confidential documents.
• Excellent communication and organizational abilities.

Responsibilities

• Edit, format and update SON documents, policies, processes, handbooks, course catalogs, program-related documents, meeting agendas and minutes, as well as confidential correspondence for the dean or program chair.
• Input undergraduate faculty workloads into the university FLAC system.
• Assist with organization and planning for student events and conference details.

Skills

Communication skills

Organizational skills

Customer-oriented

Teamwork

Confidentiality

Education

Associate or Bachelor's degree preferred

Tools

MS Word

Excel

Outlook

Qualtrics

Publisher

Job description

Concordia University is a Lutheran higher education community committed to helping students develop in mind, body and spirit for service to Christ in the Church and in the world.

Position Summary

Concordia University invites applicants to apply for the full-time position of Administrative Assistant to the Chairperson of Undergraduate Nursing Programs located on the CUW Mequon, WI Campus. This position performs a wide variety of administrative and supervisory duties requiring knowledge of office procedures. This person provides support for fulltime and adjunct faculty and staff of the School of Nursing (SON), SON Committees, and assists students with program needs. A majority of duties are completed on own initiative or in collaboration with the Undergraduate Program Chairperson. This position reports to the Undergraduate Program Chairperson.

Job Duties & Responsibilities

Operational

• Edit, format and update SON documents, policies, processes, handbooks, course catalogs, program-related documents, meeting agendas and minutes, as well as confidential correspondence for the dean or program chair
• Input undergraduate faculty workloads into the university FLAC system
• Assist with organization and planning for student special events including Sophomore Dedication, Senior photographs and Senior Pinning ceremony
• Plan and execute meeting and conference details as requested by the dean or chairperson when appropriate
• Create promotional materials for SON programs and events
• Prepare check requisitions/invoices and track program account balances
• Create surveys using Qualtrics; electronically distribute them, and compile data for the SON, dean, department chairperson, assessment director, committees, and programs
• Assist with writing, editing, and distributing the SON Alumni Newsletter
• Assist with information gathering and editing of self-study reports and other documents necessary to maintain accreditation standards
• Serve on SON or CUW committees, as appropriate
• Greet and assist visitors, and answer the SON phone and fax lines
• Perform other related duties as assigned

Supervisory

• Serve as liaison with other campus offices that provide technical services to the SON (A/V, I/T, Maintenance, Print Center, Sodexo, etc.)
• Manage, supervise, and coordinate the activities of student workers
• Work collaboratively to establish work priorities and work schedules for student workers
• Perform other related duties as assigned

Knowledge, Skills, & Abilities

• Computer skills including MS Word, Excel, Outlook, online survey software such as Qualtrics, and graphics software such as Publisher
• Excellent communication and organizational skills, ability to prioritize workload in a changing and rapid-paced environment, time management skills, excellent attention to detail, and self-motivation
• Friendly and "customer-oriented" when dealing with students, faculty, and callers
• Demonstrated ability to work independently and as part of a team
• Exhibits strict confidentiality in all work
• Supportive of the mission and values of Concordia University Wisconsin/Ann Arbor and the Lutheran Church Missouri Synod (LCMS)

Education & Experience

• Associate or bachelor's degree preferred, along with two to three years of office experience

Physical Demands/Equipment (Click to View)

Compensation & Benefits

This is a full-time, non-exempt (hourly) position. The starting wage is dependent upon individual qualifications and experience. Concordia University benefit options include, but are not limited to the following:

• Health, Dental and Vision Insurance
• Personal Spending Account, Flexible Spending Account, and/or Health Savings Account
• Disability and Survivor Plan
• Retirement Pension Plan
• Retirement 403(b) Savings Plan
• Basic Life and Supplemental Life Insurance
• Accidental Death and Dismemberment Coverage
• Critical Illness and Accident Insurance
• Tuition waiver benefits (available for employees and their qualified dependents)

Compensation and Benefit Details

Equal Opportunity Employer

It is the policy of CU to provide equal opportunity to all employees and applicants for employment in accordance with all applicable federal, state, and local laws.

The University will not discriminate against or harass any employee or applicant for employment because of race, color, sex, pregnancy, national origin (including ancestry), citizenship status, physical or mental disability, age, marital status, gender, veteran or military status, predisposing genetic characteristics, domestic violence victim status, or any other characteristic protected by federal, state or local laws.

However, CU is an institution of the LCMS and, to the extent allowed by law, CU reserves the right to give preference in employment based on religion. In addition, preference in holding certain employment positions is given to ordained or rostered ministers of the LCMS. Based on a religious tenet, CU recognizes only male, LCMS ordained Ministers of the Gospel, but recognizes both male and female LCMS Rostered Ministers of the Gospel.

The Human Resources Department has been appointed to manage the equal employment opportunity program, including all equal employment opportunity activities, as required by federal, state and local agencies. If any employee or applicant for employment believes this policy has been violated, he/she must contact the Director of Human Resources.

Concordia University is a HLC accredited, co-educational, liberal arts school offering more than 72 undergraduate majors, over 35 master's degree programs, and 5 doctoral programs. There are also a variety of accelerated evening and e-learning programs.