Administrative Assistant New York · ·

Goldman Sachs; New York (NY); Hybride; USD 70 000 - 110 000; Plein temps

Avantages offerts par ce poste

Healthcare & Medical Insurance

Financial Wellness & Retirement

On-site fitness centers

Résumé du poste

Goldman Sachs in New York, NY seeks an Administrative Assistant to provide comprehensive support to senior stakeholders. The role covers diary and meeting management, travel arrangements, and expense processing, with on-site presence five days a week in the New York office.

Ideal candidates will be self-starters, with strong MS Office skills, excellent communication, and the ability to handle confidential information while supporting multiple executives across time zones.

Qualifications

• Proficient in Microsoft Office (Outlook, PowerPoint, Excel).
• Excellent written and verbal communication; clear and concise.
• Strong attention to detail, organized, proactive and self-motivated.
• Ability to build relationships and collaborate with global teams.
• Capable of managing time-sensitive tasks with flexibility.
• Demonstrates initiative, follow-up, and confidentiality when needed.

Responsabilités

• Extensive diary and meeting management for senior stakeholders across time zones.
• Provide administrative support to the senior management group and visitors.
• Main contact for regional administrative queries and coordination.
• Arrange international travel for Managing Directors and process expenses.
• Onboard new hires, transfers, and terminations; manage monthly invoices.
• Participate in general admin duties, ad-hoc projects, and events.

Connaissances

MS Office

Communication

Attention to detail

Proactivity

Relationship building

Time management

Initiative

Work under pressure

Discretion

Description du poste

Administrative Assistant location_on New York, NY, United States

Divisional Overview

Corporate Planning & Management (CPM)

unifies Finance & Planning, Global Procurement, Product & Reporting, and CPM Management teams to deliver business planning and analytics, expense management, third party risk management, sustainability strategy for our operations and supply chain, and governance strategies across the firm.

Finance & Planning

drives business planning, budgeting, and analytics across revenue, expense, liquidity, and capital. The pillar includes divisional CFOs providing strategic finance advisory, Product Finance managing non-compensation expense governance, and Corporate Insurance & Advisory overseeing the firm's insurance needs and risk mitigation.

Global Procurement

strategically enables the firm's engagement with third parties, ensuring robust commercial and compliance controls while driving sustainability. Key functions include Strategic Sourcing, Third-Party Risk Management (TPRM), Supplier Relationship Management (SRM), Procure to Pay (P2P), Travel, Contingent Workforce Mgmt., and Sustainable Operations driving sustainability initiatives.

Product & Reporting

manages the product lifecycle for CPM technology platforms and delivers comprehensive reporting, dashboards, and analytics. The team oversees financial planning and analysis systems, spend management tools, and TPRM solutions while providing stakeholders with actionable insights for evidence-based decisions.

CPM Management

provides strategic oversight, operational support, communications and change management, and risk governance across the division.

Role Overview

This is an opportunity to provide assistant coverage for senior stakeholders in North America. It will include general administrative support, such as diary and meeting management, coordinating travel arrangements, expense management as well as various ad hoc projects and assignments as needed. The role would suit a self-starter who is keen to make the role their own and develop processes to ensure the department runs smoothly from an administrative perspective.

The role will be based in our New York office, five days a week.

Job Responsibilities

• Extensive and proactive diary and meeting management, including prioritization and coordination with senior stakeholders and global assistants across multiple time-zones;
• Act as an integral member of the team; maintaining a high level of awareness of current priorities and support required;
• Provide ad hoc support to wider senior management group and senior visitors when required;
• Act as the main point of contact for administrative queries for the region;
• Arranging international travel for Managing Directors and processing expenses;
• Coordinating the onboarding of new hires, transfers, terminations;
• Managing monthly invoices and arrange for payment as requested;
• As required, participate in general administrative duties, ad-hoc projects, committees and or group events.

Skills and Experience

• Proficient working knowledge of Microsoft Office including Outlook, PowerPoint and Excel;
• Excellent written and verbal communication skills along with ability to communicate clearly, concisely and confidently;
• Strong attention to detail, organized, efficient, and highly motivated;
• Can-do attitude and eagerness to grow with the department;
• Ability to build and maintain strong working relationships along with willingness to work collaboratively amongst assistant and admin team based both locally and globally;
• Ability to take on and prioritize a variety of time-sensitive tasks and projects whilst remaining flexible as priorities change;
• Proactivity as ability to take initiative, follow up where necessary without prompting and seek clarification when needed;
• Strong work ethic with a positive attitude and growth mindset;
• Ability to work well under pressure and stay professional in a busy and sometimes hectic environment;
• Ability to handle sensitive matters with discretion and confidentiality.

Salary Range

The expected base salary for this New York, New York, United States-based position is $70000-$110000. In addition, you may be eligible for a discretionary bonus if you are an active employee as of fiscal year-end.

About Goldman Sachs

At Goldman Sachs, we commit our people, capital and ideas to help our clients, shareholders and the communities we serve to grow. Founded in 1869, we are a leading global investment banking, securities and investment management firm. Headquartered in New York, we maintain offices around the world.

We believe who you are makes you better at what you do. We're committed to fostering and advancing diversity and inclusion in our own workplace and beyond by ensuring every individual within our firm has a number of opportunities to grow professionally and personally, from our training and development opportunities and firmwide networks to benefits, wellness and personal finance offerings and mindfulness programs. Learn more about our culture, benefits, and people at GS.com/careers .

Goldman Sachs is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, veterans status, disability, or any other characteristic protected by applicable law.

Healthcare & Medical Insurance

• We offer a wide range of health and welfare programs that vary depending on office location. These generally include medical, dental, short-term disability, long-term disability, life, accidental death, labor accident and business travel accident insurance.

Financial Wellness & Retirement

• We offer competitive vacation policies based on employee level and office location. We promote time off from work to recharge by providing generous vacation entitlements and a minimum of three weeks expected vacation usage each year.
• We assist employees in saving and planning for retirement, offer financial support for higher education, and provide a number of benefits to help employees prepare for the unexpected. We offer live financial education and content on a variety of topics to address the spectrum of employees’ priorities.

Health Services

• We offer a medical advocacy service for employees and family members facing critical health situations, and counseling and referral services through the Employee Assistance Program (EAP). We provide Global Medical, Security and Travel Assistance and a Workplace Ergonomics Program. We also offer state-of-the-art on-site health centers in certain offices.

Fitness

• To encourage employees to live a healthy and active lifestyle, some of our offices feature on-site fitness centers. For eligible employees we typically reimburse fees paid for a fitness club membership or activity (up to a pre-approved amount).

Child Care & Family Care

• We offer on-site child care centers that provide full-time and emergency back-up care, as well as mother and baby rooms and homework rooms. In every office, we provide advice and counseling services, expectant parent resources and transitional programs for parents returning from parental leave. Adoption, surrogacy, egg donation and egg retrieval stipends are also available.

Benefits at Goldman Sachs

• Read more about the full suite of class-leading benefits our firm has to offer.