Administrative Assistant - Mobile Response Program Support

Catholic-Charities; Jersey City (NJ); On-site; USD 36,000 - 38,000; Full time

Benefits offered by this job

Competitive compensation

Comprehensive benefits package

Equal opportunity employer

Job summary

Catholic Charities of the Archdiocese of Newark is seeking a Full Time Administrative Assistant for the Mobile Response and Stabilization Services Program in Jersey City, NJ.

The role provides essential administrative support, manages records and payroll-related tasks, coordinates calendars, and maintains confidential information while ensuring smooth program operations. This position offers a competitive salary and comprehensive benefits package.

Qualifications

• High school diploma or GED preferred but not required.
• 1-2 years experience in office operations preferred
• Valid NJ driver's license
• Bilingual English/Spanish preferred

Responsibilities

• Provide administrative support to program management and daily office operations.
• Manage records, documentation, and the program's management information system.
• Maintain accounting records, budgets, billing, reimbursements, and payment requests.
• Process timesheets and assist with payroll-related administrative tasks.
• Coordinate calendars, meetings, appointments, and office communications.
• Perform clerical duties, including filing, data entry, mail processing, and phone support.
• Maintain office supply inventory and coordinate purchasing.
• Track employee leave and maintain administrative records.
• Ensure confidentiality of sensitive employee and client information.
• Monitor reception areas and ensure compliance with facility safety and sign-in/sign-out procedures.
• Identify and report safety concerns in accordance with organizational policies.
• Perform additional administrative duties as assigned.

Job description

Catholic Charities of the Archdiocese of Newark is seeking a Full Time Administrative Assistant for the Mobile Response and Stabilization Services Program in Jersey City, NJ.

The role provides essential administrative support, manages records and payroll-related tasks, coordinates calendars, and maintains confidential information while ensuring smooth program operations. This position offers a competitive salary and comprehensive benefits package.