Administrative Assistant- MIS

Phoenix Elementary School District #1; Phoenix (AZ); On-site; USD 31,000 - 36,000; Full time

Job summary

Phoenix Elementary School District #1 is seeking an Administrative Assistant II - MIS to provide high‑level administrative support to the Director of Technology and Innovation and keep the MIS office organized and efficient. Responsibilities include managing calendars, handling inquiries, preparing reports and presentations, ensuring confidentiality, and supporting procurement and contract documentation.

The role requires a high school diploma, MS Office proficiency, and 3+ years of secretarial

Qualifications

• High school diploma or GED.
• Experience with MS Office software.
• 3 or more years of secretarial/office management experience.

Responsibilities

• Provide high-level administrative support to the Director to optimize their time and ensure seamless daily business operations.
• Transform data into accurate, actionable reports and presentations for leadership decision-making.
• Maintain systematic, compliant archiving for records and contracts.
• Assist with procurement, contracts, and HR-related coordination.

Skills

MS Office proficiency

Microsoft Word

Excel

PowerPoint

Publisher

Report generation

Multitasking

Education

High School diploma or GED

3+ years of secretarial/office management experience

Tools

Microsoft Office Suite

PowerPoint

Job description

Phoenix Elementary School District #1 DISTRICT OFFICE- EMERSON COURT - Phoenix, Arizona Open in Google Maps

Administrative Assistant- MIS

Phoenix Elementary School District #1 DISTRICT OFFICE- EMERSON COURT - Phoenix, Arizona Open in Google Maps

This job is also posted in Phoenix Elementary School District #1

Job Details

Job ID: 5916404
Application Deadline: Posted until filled
Posted: Sep 04, 2026 6:00 AM (UTC)

Starting Date: Immediately

Job Description

As a condition of employment, all new hires must obtain and maintain a valid Level One IVP

Fingerprint Clearance Card issued by the Arizona Department of Public Safety (DPS).

JOB SUMMARY

The Administrative Assistant II - MIS provides vital administrative support to the Director of Technology and Innovation while performing office management activities that ensure a welcoming and efficient MIS office. As a key member of the Phoenix #1 family, this role supports our mission of inspiring every child to achieve by ensuring operational excellence and fiscal responsibility behind the scenes.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Administrative Operations

Performance Objective and Success Standards: Provide high-level administrative support to the Director to optimize their time and ensure seamless daily business operations.

• Calendar conflicts are identified and resolved 48 hours in advance with all necessary briefing materials attached.
• Mail and inquiries are triaged daily, with routine responses drafted and prioritized for review.
• 100% adherence to professional discretion and confidentiality standards in all correspondence.

Data Analysis & Financial Reporting

Performance Objective and Success Standards: Transform raw financial and operational data into accurate, actionable reports and visual presentations for leadership decision-making.

• Reports, charts, and PowerPoint presentations are 100% error-free and delivered by the established deadline.
• Expense calculations and departmental data reconciliations match primary financial records with zero variance.
• Procurement and purchase requisitions are processed within 24 hours of receipt to maintain supply chain continuity.

Information Management & Compliance

Performance Objective and Success Standards: Maintain a systematic, compliant, and easily retrievable archiving structure for all departmental and public records.

• Public records requests are fulfilled within statutory timelines with 100% documentation accuracy.
• Quarterly internal audits of contracts, leases, and agreements show 0% missing or misfiled documents.
• 100% compliance with established archiving and retrieval practices for all physical and digital files.

Human Resources & Risk Coordination

Performance Objective and Success Standards: Administer departmental personnel records and specialized insurance claims to ensure accuracy and continuity of service.

• Time and attendance records for the Department are submitted with 100% accuracy per pay cycle.

Project Support

Performance Objective and Success Standards: Coordinate specialized projects to maintain a functional and professional work environment.

• Project milestones assigned by the Director are met on or before the due date with high-quality visual deliverables.

MINIMUM EDUCATION AND/OR EXPERIENCE:

• High school diploma or GED
• Experience with MS Office software

PREFERRED EDUCATION AND/OR EXPERIENCE:

• 3 or more years of secretarial/office management experience

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of:

• Generating professional business correspondence

Skilled in:

• Microsoft Word, Excel, PowerPoint, and Publisher

Ability to:

• Produce effective reports and correspondence in a timely manner
• Prioritize multiple tasks
• Engage effectively with staff and the public

Core Competencies:

• Accountability
• Analytical Thinking
• Concern for Order
• Planning Ahead

This position is a grade 115 on the salary schedule.

Position Type: Full-Time
Salary: $22.58 to $25.80 Per Hour
Job Categories:

Support Staff > Administrative Assistant

Support Staff > Clerical

Job Requirements

• High School/Trade School degree preferred.
• Citizenship, residency or work visa required

Contact Information

• HERRERA
• Phone: [phone]
• Email: [e-mail]