Administrative Assistant - Medical

Carolina Family Health Centers, Inc.; Wilson (NC); On-site; USD 17,000 - 24,000; Full time

Benefits offered by this job

401(k) and match

AD&D insurance

Dental insurance

Disability insurance

Employee assistance program

Flexible spending account

Health insurance

Life insurance

Paid time off

Holidays

Vision insurance

Job summary

Carolina Family Health Centers, Inc. seeks an Administrative Assistant – Medical to support day-to-day operations for the Chief Medical Officer, Director of Clinical Services, Integrated Behavioral Health and Ryan White.

The role focuses on coordinated communications, meeting planning and developing clinical departments, with a Monday-to-Friday 8am-5pm schedule on site. The starting pay is $15.00 hourly, with full benefits and a strong commitment to community health.

Qualifications

• High school diploma or GED.
• Minimum five years of administrative assistant experience.
• Strong organizational, interpersonal and communication skills.
• Intermediate MS Word, MS Excel, and MS PowerPoint.

Responsibilities

• Coordinates functions within the clinical department and among other departments within the organization, enhancing organizational efficiency and effectiveness.
• Prepares correspondence and other documents for approval and distribution.
• Receives and organizes requests for leave that require Chief Medical Officer approval.
• Receives and organizes purchase orders and other documents that require Chief Medical Officer review and/or approval; including clinical audit reports.
• Supports the Chief Medical Officer by organizing and preparing agenda items for monthly meetings; preparing minutes and other supporting materials.
• Monitors clinical policies and procedures for review and revision.
• Monitors clinical position descriptions for review and revision.
• Coordinates annual performance reviews for the Chief Medical Officer.

Skills

MS Word

MS Excel

MS PowerPoint

Confidentiality

Multitasking

Education

High school diploma or GED

Job description

THIS POSITION OFFERS A 40-HOUR WORKWEEK, NO WEEKENDS, FULL BENEFITS PACKAGE, 12 PAID HOLIDAYS, BI-WEEKLY PAY.

Come join our “Family” and be part of providing healthcare In the Community…For the Community. Carolina Family Health Centers, Inc. provides accessible and affordable health care with excellence...where patients come first. Regardless of an individual’s ability to pay or their insurance status, we believe that EVERYONE deserves access to quality health care. As a nonprofit, federally qualified health center (FQHC), we strive to meet the needs of our community and breakdown barriers that prevent individuals from seeking health care. Our service offering includes primary medical care, behavioral health, pharmacy and dental services in an integrated model that provides a comprehensive approach to care for our patients.

Position Overview

The Administrative Assistant – Medical assists in day-to-day administrative operations of the office of the Chief Medical Officer (CMO), Director of Clinical Services, Integrated Behavioral Health and Ryan White. The Administrative Assistant - Medical is responsible for coordinated and effective communications, meetings and events, planning and development of clinical departments.

Essential Tasks

• Coordinates functions within the clinical department and among other departments within the organization, enhancing organizational efficiency and effectiveness.
• Prepares correspondence and other documents for approval and distribution.
• Receives and organizes requests for leave that require Chief Medical Officer approval.
• Receives and organizes purchase orders and other documents that require Chief Medical Officer review and/or approval; including clinical audit reports.
• Supports the Chief Medical Officer by organizing and preparing agenda items for monthly meetings; preparing minutes and other supporting materials.
• Monitors clinical policies and procedures for review and revision.
• Monitors clinical position descriptions for review and revision.
• Coordinates annual performance reviews for the Chief Medical Officer.

Experience And Education

• High school diploma or GED.
• Minimum five years of administrative assistant experience.
• Effective organizational skills, interpersonal and communication skills.
• Intermediate level experience with MS Word, MS Excel, and MS PowerPoint.
• Must have the ability to maintain confidentiality.
• Must be detail oriented.
• Must have the ability to multi-task.

Schedule

Monday to Friday

8am-5pm

8 hour shift

Day shift

Physical Requirements

• Constant standing and walking, occasional bending, stooping, lifting, reaching forward and overhead.
• May occasionally be required to lift patients, office equipment and paper, usually not exceeding fifty pounds of direct lift.
• Frequent computer work required.

Benefits

• 401(k) and match
• AD&D insurance
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Holidays
• Vision insurance

Job Type

Full-time, On site

Base Pay Overview

The starting pay for this position is $15.00 hourly. Please keep in mind that actual salary will vary based on various factors such as qualifications, skills, competencies, and proficiency for the role.