Administrative Assistant / Med Staff Coordinator, Full Time Day

Kindred; Saint Petersburg (FL); On-site; USD 52,000 - 68,000; Full time

Job summary

ScionHealth is seeking an administrative credentialing support specialist to streamline the credentialing process and support multiple departments. You will manage appointments, travel arrangements, meeting logistics, and maintain confidential credentialing records in a hospital setting.

The role requires strong organizational skills, attention to detail, and clear communication with patients, families, and staff to ensure adherence to policies and regulatory standards.

Qualifications

• Experience with credentialing initial appointment and reappointment applications in a hospital setting.
• Experience with preparing department/committee meetings and minutes.
• Familiarity with accreditation and licensing surveys in acute care hospitals.
• Ability to maintain confidential information and handle sensitive materials.

Responsibilities

• Composes and responds to routine email correspondence.
• Coordinates schedules, appointments, and travel arrangements.
• Maintains electronic spreadsheets and databases.
• Schedules meetings, prepares agendas, secures facilities, records, and transcribes minutes.
• Performs credentialing activities including appointment, reappointment, privileging, and proctoring.
• Ensures compliance with Medical Staff Bylaws, Rules and Regulations, and policies.

Skills

Credentialing

Administrative support

Communication

Data entry

Time management

Education

High School Diploma or Equivalent

CMSC certification (preferred)

Tools

Spreadsheets

Word processing

Databases

Job description

At ScionHealth, we empower our caregivers to do what they do best. We value every voice by caring deeply for every patient and each other. We show courage by running toward the challenge and we lean into new ideas by embracing curiosity and question asking. Together, we create our culture by living our values in our day-to-day interactions with our patients and teammates.

Job Summary

Provides administrative/clerical support to one or more departments. Coordinates the effective functioning of the credentialing process to ensure compliance with State and Federal requirements, accreditation standards, Medical Staff Bylaws, Rules and Regulations, and applicable policies and procedures.

Essential Functions

• Composes and responds by email to routine correspondence.
• Coordinates schedules, makes appointments, and arranges travel.
• Creates and maintains electronic spreadsheets and databases.
• Coordinates and schedules meetings, prepares agendas, reserves, and prepares facilities and records and transcribes meeting minutes.
• Conducts job responsibilities in accordance with the standards set out in the Company's Code of Business Conduct, its policies and procedures, the Corporate Compliance Agreement, applicable federal and state laws, and applicable professional standards.
• Performs all aspects of credentialing, including appointment, reappointment, privileging, and proctoring.
• Responsible for the coordination and effective functioning of Medical Staff clinical department and committee meetings to ensure compliance with the Medical Staff Bylaws, Rules and Regulations, and applicable policies and procedures.
• Maintains confidential credentials files and electronic medical staff database.
• Exhibits a high degree of responsibility for confidential matters.
• Skilled in the development and use of spreadsheets and word processing applications.
• Ability to maintain confidentiality.
• Ability to communicate effectively with patients and their family members, and at all levels of the organization.
• Ability to organize, prioritize and follow-up.

Knowledge/Skills/Abilities/Expectations

• Approximate percent of time required to travel: 0%
• Must read, write and speak fluent English.
• Must have good and regular attendance.
• Performs other related duties as assigned.

Education

• High School Diploma or Equivalent, including education equivalent to completion of secondary school or demonstrated ability to perform the essential functions of the role (preferred)

Licenses/Certification

• CMSC certification preferred.

Experience

• Experience with credentialing initial appointment and reappointment applications in an acute care hospital.
• Experience with preparing medical staff department/committee meetings and composing minutes.
• Experience with or direct involvement in a combined accreditation and licensing survey at an acute care hospital.