Administrative Assistant - Marketing & Engineering

Komatsu; Peoria (IL); On-site; USD 54,000 - 64,000; Full time

Benefits offered by this job

Health benefits

401k

Paid time off

Learning & development programs

Job summary

Komatsu is seeking an Administrative Assistant to support Marketing and Engineering in Peoria, IL. The role emphasizes organization, event coordination, and a positive workplace experience for staff and visitors.

Onsite position with a focus on cross-functional collaboration across departments. You will handle meetings, budgets, invoices, sponsorships, and internal communications, contributing to a smooth operation and engaging employee programs.

Qualifications

• Associate degree or equivalent combination of education and experience.
• 3+ years of administrative, office management, event coordination, or related experience.
• Strong organizational and multitasking skills with attention to detail.
• Excellent written and verbal communication abilities.
• Experience processing invoices, coordinating vendors, and supporting budgets preferred.

Responsibilities

• Provide day-to-day administrative support to Marketing and Engineering leaders and teams.
• Coordinate meetings, catering, office events, employee celebrations, and special projects.
• Manage office operations, including supplies, equipment service requests, mail distribution, seating arrangements, and facility needs.
• Process invoices, purchase requests, sponsorship payments, and other administrative transactions.
• Coordinate community sponsorships, advertising programs, and corporate engagement activities.
• Support employee engagement initiatives, recognition events, and community outreach programs.
• Manage company vehicle scheduling, driver approvals, and maintenance coordination.
• Create content and communications for internal platforms, including Viva Engage and campus-wide announcements.
• Coordinate logistics for customer, community, and employee events, including ticket distribution and catering.

Skills

Organization

Communication

Multitasking

Vendor coordination

Event coordination

Education

Associate degree

Tools

Microsoft Office Suite

Outlook

Teams

Excel

PowerPoint

Job description

Administrative Assistant - Marketing & Engineering

Job Location (Short)

Peoria, Illinois, USA, 61639

Onsite or Remote

Onsite Position

Join Komatsu and Be Part of Something Big!

Join Komatsu and Be Part of Something Big!

Job Overview

Komatsu is seeking a highly organized, customer-focused Administrative Assistant to support our Marketing and Engineering teams. This role is ideal for someone who thrives in a fast-paced environment, enjoys coordinating events and projects, and takes pride in creating a positive workplace experience for employees and visitors.

Key Job Responsibilities

• Provide day-to-day administrative support to Marketing and Engineering leaders and teams.
• Coordinate meetings, catering, office events, employee celebrations, and special projects.
• Manage office operations, including supplies, equipment service requests, mail distribution, seating arrangements, and facility-related needs.
• Process invoices, purchase requests, sponsorship payments, and other administrative transactions.
• Coordinate community sponsorships, advertising programs, and corporate engagement activities.
• Support employee engagement initiatives, recognition events, and community outreach programs.
• Manage company vehicle scheduling, driver approvals, and maintenance coordination.
• Create content and communications for internal platforms, including Viva Engage and campus-wide announcements.
• Coordinate logistics for customer, community, and employee events, including ticket distribution, catering, promotional materials, and event follow-up communications.

Qualifications/Requirements

• Associate degree or equivalent combination of education and experience.
• 3+ years of administrative, office management, event coordination, or related experience.
• Strong organizational and multitasking skills with exceptional attention to detail.
• Excellent written and verbal communication abilities.
• Proficiency with Microsoft Office applications, including Outlook, Teams, Excel, and PowerPoint.
• Experience processing invoices, coordinating vendors, and supporting budgets preferred.
• Ability to manage multiple priorities while maintaining a high level of customer service and professionalism.
• Self-motivated, collaborative, and comfortable working across multiple departments

Hiring Range

At Komatsu, your base pay is one part of your total compensation package. This role pays $54,000 - $64,000. The actual offer will consider a wide range of factors, including experience and location.

Company Benefits

Komatsu provides an extensive and robust employee benefits package that is designed to enhance the well-being of our employees and family members. We embrace a positive and empowering employee experience with a culture that prides itself on a diverse and inclusive environment.

• Health benefits: Medical, dental, vision, HSA, wellness programs, etc.
• 401k and/or employee savings programs
• Employee time off (vacation and designated holidays)
• Employee and family assistance programs
• Disability benefits
• Life insurance
• Employee learning and development programs

Diversity & Inclusion Commitment

At Komatsu, we come from diverse backgrounds, with unique perspectives, experiences and contributions. We believe that our people are part of our shared purpose. Connected by our core values of ambition, perseverance, collaboration and authenticity, we are committed to continually advancing in our support of diversity and inclusion. United, we are on a journey towards a sustainable future that creates value together.

Company Information

Komatsu develops and supplies technologies, equipment and services for the construction, mining, forklift, industrial and forestry markets. Headquartered in Tokyo, Japan, Komatsu employs more than 64,000 people worldwide, operating in more than 140 countries. For more than a century, the company has been creating value for its customers through manufacturing and technology innovation, partnering with others to empower a sustainable future where people, business and the planet thrive together. Since the company's founding in 1921, Komatsu has been committed to supporting individuals and communities through job training, skills development and giving back. As a Komatsu employee, you will be encouraged to grow alongside our global company, contributing to a more sustainable future for all. If you are looking for a company that values your talent and potential, join Komatsu to be a part of something big and help advance modern society. Learn more at www.komatsu.com.

EEO Statement

Komatsu is an Equal Opportunity Workplace and an Aff… All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.