Administrative Assistant & Marketing Coordinator

Northwest Towers; Vancouver (WA); On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

Health & Dental Insurance

Paid Time Off (PTO)

Retirement Savings

Job summary

A leading industrial solutions provider is seeking an Administrative Assistant & Marketing Coordinator to support day-to-day operations. This role involves providing administrative support, managing travel arrangements, and assisting with marketing activities. The ideal candidate should have strong organizational skills and be able to handle multiple priorities in a fast-paced environment. Compensation ranges from $70,000 to $85,000 annually, along with various benefits including health insurance and paid time off.

Qualifications

• Prior experience in an administrative, operations, or coordinator role preferred.
• Ability to manage multiple tasks and shifting priorities.
• Proficiency with standard office tools (email, calendars, word processing, spreadsheets).

Responsibilities

• Provide general administrative support to executive staff and operations teams.
• Coordinate and book domestic and international travel for staff.
• Support planning and logistics for trade shows and events.

Skills

Organizational skills

Attention to detail

Strong communication skills

Time-management skills

Education

High school diploma or equivalent

Tools

Google Workspace

Job description

Administrative Assistant & Marketing Coordinator

Northwest Towers is a fast growing industrial leader in industrial wireless solutions with projects and customers located all over the globe. Northwest Towers designs and builds rugged solutions for industrial applications like mining, construction, shipping, and manufacturing, with fixed PTMP, PTP, and mobile wireless network systems (MESH/5G/LTE).

Role Summary

The Operations & Administrative Coordinator supports day-to-day business operations by providing administrative, marketing, travel, event, and accounting support across multiple teams. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced, on-site work environment.

Administrative & Operations Support

• Provide general administrative support to executive staff, sales engineers, and operations teams
• Manage calendars, scheduling, and coordination of internal meetings
• Prepare, organize, and maintain digital and physical files, records, and documentation
• Draft and format internal and external communications as needed

Marketing & Social Media Support

• Assist with basic marketing activities, including social media posting and content coordination
• Schedule and publish approved content across company social media channels
• Maintain consistency of branding and messaging across platforms
• Track basic engagement metrics and assist with reporting

Travel Coordination & Scheduling

• Coordinate and book domestic and international travel for sales engineers and executive staff, including flights, lodging, and ground transportation
• Manage itinerary changes, cancellations, and supporting documentation
• Ensure travel arrangements align with project schedules and company policies

Trade Show & Event Planning

• Support planning and logistics for trade shows, conferences, and company events
• Coordinate shipping of materials, booth assets, and promotional items
• Assist with vendor coordination, schedules, and on-site logistics as needed
• Maintain event calendars, timelines, and task lists
• Assist with basic accounting and bookkeeping tasks, including data entry, expense tracking, and invoice processing
• Support expense reporting and documentation in accordance with company policy
• Coordinate with external accounting or finance partners as needed
• Maintain organized financial records and supporting documentation

Additional Support

• Assist with purchasing coordination, order tracking, and vendor communications
• Support internal process documentation and continuous improvement efforts
• Perform additional administrative or operational tasks as assigned

Qualifications and Education Requirements

• High school diploma or equivalent required; additional education or training is a plus
• Prior experience in an administrative, operations, or coordinator role preferred
• Strong organizational and time-management skills
• Ability to manage multiple tasks and shifting priorities
• Proficiency with standard office tools (email, calendars, word processing, spreadsheets)
• Strong written and verbal communication skills
• High attention to detail and accuracy
• Ability to work independently and maintain confidentiality

Preferred Skills

• Experience supporting marketing or social media activities
• Familiarity with basic bookkeeping or accounting support functions
• Experience coordinating travel and events
• Comfort working in a technical, engineering, or industrial environment
• Experience using collaboration tools such as Google Workspace, project trackers, or CRM systems

Compensation and Benefits

• Salary Range: $70,000 – $85,000 annually, based on experience, skills, and qualifications.
• Health & Dental Insurance: Eligibility for 100% company-sponsored health and dental care plans in accordance with company policy.
• Paid Time Off (PTO): Includes paid vacation, sick leave, and company-recognized holidays, subject to eligibility and policy guidelines. (11 to 20 days per year depending on length of employment)
• Retirement Savings: Access to a Roth IRA–based retirement savings program offered by the company, subject to plan terms and eligibility requirements.
• Holidays: Paid company holidays as outlined in company policy (10 days per year as of 1/1/2026).
• Leaves of Absence: Eligibility for approved leaves of absence, including those provided under applicable federal and state laws such as the Family and Medical Leave Act (FMLA).
• Compensation Reviews: Periodic compensation reviews may be conducted based on performance, business needs, and market considerations.
• Pay Structure: Compensation includes bi-weekly direct pay and employer-provided benefits in accordance with company policy.

Seniority Level

• Entry level

Employment Type

• Full-time

Job Function

• Administrative

Industries

• Wireless Services