Administrative Assistant / Logistics Coordinator

Vaco Recruiter Services; San Diego (CA); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Discretionary bonuses

Medical insurance

Dental insurance

401(k) retirement plans

Job summary

Vaco Recruiter Services is seeking an Administrative Assistant / Logistics Coordinator to support household goods moves. This onsite role in Kearny Mesa requires excellent communication, organization, and customer service skills in a fast-paced environment.

You will coordinate moves, manage records, handle inquiries, and use MS Office to maintain documentation and schedules. Experience in logistics or moving industries is preferred.

Qualifications

• Strong verbal and written communication skills required.
• Excellent customer service and interpersonal skills.
• Strong organizational, time management, and multitasking abilities.
• Ability to work independently and as part of a team.
• Detail-oriented with strong problem-solving skills.

Responsibilities

• Coordinate and assist customers with the movement of household goods and personal effects.
• Provide administrative support in a fast-paced office environment.
• Serve as a primary point of contact for customers, delivering exceptional customer service throughout the relocation process.
• Answer phones, manage correspondence, and respond to customer inquiries.
• Perform data entry and maintain accurate customer and shipment records.
• Review, validate, and process customer documentation for accuracy and completeness.
• Maintain schedules, files, and office systems.
• Utilize Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) in a networked Windows environment.
• Prioritize and manage multiple tasks while meeting deadlines.
• Adapt to changing priorities and handle confidential information with discretion.
• Collaborate effectively with team members and management.
• Perform additional administrative and logistics-related duties as assigned.

Skills

Verbal communication

Written communication

Customer service

Organizational skills

Multitasking

MS Office

Confidentiality

Team player

Education

High school diploma or equivalent

Tools

MS Office Suite

Job description

Administrative Assistant / Logistics Coordinator

Location: Kearny Mesa (onsite)

Job Summary We are seeking a detail-oriented and customer‑focused Administrative Assistant / Logistics Coordinator to support the planning and coordination of household goods and personal effects moves. This role serves as a key point of contact for customers, ensuring a smooth relocation process while providing administrative and logistical support in a fast‑paced office environment. The ideal candidate is highly organized, adaptable, and possesses strong communication, multitasking, and customer service skills. Experience within the transportation, logistics, or moving industry is preferred.

Essential Duties & Responsibilities

• Coordinate and assist customers with the movement of household goods and personal effects.
• Provide administrative support in a fast-paced office environment.
• Serve as a primary point of contact for customers, delivering exceptional customer service throughout the relocation process.
• Answer phones, manage correspondence, and respond to customer inquiries.
• Perform data entry and maintain accurate customer and shipment records.
• Review, validate, and process customer documentation for accuracy and completeness.
• Maintain schedules, files, and office systems.
• Utilize Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) in a networked Windows environment.
• Prioritize and manage multiple tasks while meeting deadlines.
• Adapt to changing priorities and handle confidential information with discretion.
• Collaborate effectively with team members and management.
• Perform additional administrative and logistics-related duties as assigned.

Required Skills & Abilities

• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Strong organizational, time management, and multitasking abilities.
• Ability to work independently and as part of a team.
• Detail-oriented with strong problem-solving skills.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Experience answering phones, data entry, typing, and document review.
• Ability to maintain confidentiality and manage sensitive information.

Education & Experience

• High school diploma or equivalent required.
• 1–3 years of administrative, customer service, logistics, or transportation-related experience.
• Transportation, moving, relocation, or logistics industry experience strongly preferred.
• Experience coordinating customer-facing operations in a fast-paced environment is a plus.

Benefits and Compensation

Salary range disclosed as required by local law. Eligible for discretionary bonuses. May participate in medical, dental, vision, and 401(k) retirement plans.