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Administrative Assistant ll (Temporary)
Pioneer Human Services
Spokane (WA)
On-site
USD 10,000 - 60,000
Full time
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Job summary
Pioneer Human Services is seeking a Temporary Administrative Assistant II to help improve the daily lives of community members. The role involves data tracking, form preparation, and supports the mission of empowering justice-involved individuals, making a meaningful impact through administrative excellence.
Benefits
Qualifications
- 2 years of experience in a business office.
- Excellent oral and written communication skills.
- Strong computer skills including Excel.
Responsibilities
- Responsible for planning, coordination and implementation of support services.
- Tracks and monitors reporting of special incidents and census.
- Provides in-service training to all program staff.
Skills
Education
Tools
Job description
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Description
If you are looking for employment with a purpose where you can help improve the daily lives of the members of your community, then consider a career with Pioneer Human Services!
Description
If you are looking for employment with a purpose where you can help improve the daily lives of the members of your community, then consider a career with Pioneer Human Services!
We are currently looking for a (Temporary) Administrative Assistant II with a passion for human services. This is an exciting opportunity to be involved with an organization focused on a transformative path towards social change, creating pathways for rehabilitation, reintegration, and redemption.
Who we are – Our Mission
We empower justice-involved individuals to overcome adversity and reach their full potential.
For over 60 years, we have proudly serviced our clients with professionalism and empathy. We are a nationally recognized non-profit with 35+ locations across Washington state that provided a chance for change to over 9,500 individuals in 2024.
What We Offer
At Pioneer, our employees are important. That’s why we offer a Total Rewards package that includes compensation and benefits to support employees' health, security, and balance.
Compensation
New hires start between $19.45 and $24.31 based on experience, qualifications, skills, competencies, internal equity, and market factors. While the full pay range is listed for this position for pay transparency, individual compensation is determined by various factors and may vary within the posted range.
Benefits
Eligible after 30 days of full-time employment (minimum of 30 hours/week):
- Medical
- Flexible spending
- Dental
- Vision
- Life
- AD&D
- Disability
- Dependent Daycare Flexible Spending
- Tuition assistance (100% for bachelor's, 50% for graduate programs)
- Retirement plan (3.5% annual compensation contribution, plus 3.5% match for 6% individual contribution)
- Employee recognition programs
- Public transportation discount
- Employee assistance program (EAP)
What you'll do
The Administrative Assistant II is responsible, for the planning, coordination and implementation of quality and cost-effective support services for the program. The Administrative Assistant II is responsible for client data tracking, and Client Management Information Systems.
Primary/essential Duties And Responsibilities Are But Not Limited To
- Prepares and types forms, documents, and schedules as directed.
- Tracks and monitors the reporting of special incidents, census, and other reports.
- Inputs and tracks demographic information, roster, census, and other data relevant to all licensing and contractual compliance.
- Analyzes data from multiple data sources as directed.
- Prepares and assists in the preparation of data reporting as directed.
- Assists Director in gathering and analyzing data related to Quality Assurance activities to maintain quality of care consistent with or exceeding Washington State standards.
- Compiles statistical data and other resident information within program.
- Audits personnel files.
- Provides in-service training to all program staff as directed and creates training manuals as needed.
- Attends and participates in scheduled departmental staff meetings.
- Promotes and models teamwork and collaboration with coworkers.
- Makes appointments and other business arrangements as directed.
- Orders facility supplies and equipment.
- Performs all new employee onboarding.
- Monitors mail system.
- Admissions (If applicable to program)
- Reviews and tracks all incoming applications for completeness and determines appropriateness for admission.
- Consults with relevant departments and agencies to make appropriate admissions.
- Maintains and monitors contact with referring agencies and related Behavioral Health Organizations (BHO) and Managed Care Organizations (MCO).
- Oversees the scheduling of bed dates.
- Reviews census projections daily in accordance with admission and discharge planning
- Supports tracking systems for programs data needs.
- GED or High School Diploma
- Minimum 2 years’ experience working in a business office or similar position.
- Excellent oral and written communication skills
- Ability to multitask
- Strong computer skills including Excel, Microsoft Windows and Microsoft applications
- Strong Analytical Skills
- Excellent customer service skills
- AA degree
- Experience with residential treatment or working with individuals with one or both chemical dependency and mental health disorders
- Training in computer science; knowledge or experiences with accounting/bookkeeping procedure and client records desirable.
Pioneer human services is an equal opportunity employer of minorities/women/individuals with disabilities/protected veterans and does not unlawfully discriminate under federal, state, or local laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, or protected veteran status. EEOC is the Law/EEO Policy Statement
Pioneer Human Services is a Drug-Free Company
Pioneer Human Services is a drug free company. Pioneer’s existing drug-free workplace policy prohibits the use of marijuana, including medical marijuana, and complies with Washington law. As such, this position is subject to drug testing during employment, to include testing for marijuana
- Seniority levelEntry level
- Employment typeTemporary
- Job functionAdministrative
- IndustriesNon-profit Organizations
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