Administrative Assistant - Library (8hrs./Day)

Cartwright School District; Phoenix (AZ); On-site; USD 30,000 - 50,000; Full time

Job summary

An established industry player is seeking an Administrative Assistant to join their team in a dynamic educational environment. This role involves performing essential clerical tasks, including data entry, phone support, and managing student information. With a focus on customer service and efficient office operations, you will play a vital part in supporting students, parents, and staff. The position offers a unique four-day work week, enhancing work-life balance while contributing to the educational mission. If you are organized, detail-oriented, and passionate about making a difference in the school community, this opportunity is perfect for you.

Benefits

Health Benefits

Paid Time Off

Retirement Plan

Qualifications

• High School Diploma or G.E.D. required with clerical experience.
• Knowledge of general office procedures and customer service principles.

Responsibilities

• Perform routine clerical support activities and data entry.
• Answer phones, greet students, and manage information distribution.
• Assist with student registration and maintain school calendars.

Skills

Customer Service Principles

Recordkeeping Practices

Office Procedures

Typing

Communication Skills

Interpersonal Skills

Education

High School Diploma

General Equivalency Diploma (G.E.D.)

Tools

Modern Office Equipment

Computer Software Applications

Job description

Position Type:
Clerical / Office Support/ Administrative Assistant

Date Posted:
4/14/2025

Location:
Districtwide

High School Diploma or General Equivalency Diploma (G.E.D.), or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

IVP Fingerprint Card.

Administrative Assistant - (8hrs./Day)

FOUR DAY WORK WEEK FOR SCHOLARS AND EMPLOYEES!

JOB GOAL
Incumbents are responsible for performing routine clerical support activities using established, defined procedures and limited knowledge of rules and regulations.
QUALIFICATIONS

• High School Diploma or General Equivalency Diploma (G.E.D.), or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
• IVP Fingerprint Card.

PERFORMANCE RESPONSIBILITIES

• Inputs a variety of information into databases and/or spreadsheets, which may include: test scores, absences, excuses, tardies, detentions, suspensions, violations, student information, referrals, and other related information; prepares routine reports based on information in databases and/or spreadsheets.
• Answers phones and greets students, parents, and administrators, which includes: directing calls to appropriate parties and providing information; and disseminating other related information. Contacts parents regarding student absences.
• Prepares, verifies, and distributes a variety of information, which may include: AIMS letters, student lists, student withdrawals, time sheets, student identifications, detention slips, and other related information.
• Types a variety of correspondence to include letters, memos, surveys, agendas, newsletters, and/or tables.
• Performs routine activities, which may include: making copies, preparing labels, preparing student files, maintaining staff files, faxing documents, and performing other related activities.
• Maintains school and room calendars and/or schedules; assists in scheduling appointments for teachers and/or administrators.
• Monitors inventory for classrooms, library, cafeteria, and/or other related areas; notifies appropriate individual(s) when inventory is low or depleted.
• Assists in registering new students and ensuring required paperwork is submitted; assists in administering assessment tests for new students.
• Receives, sorts, and distributes mail.
• Assists nurse in taking temperatures, cleaning injuries, administering medications, and notifying parents.
• Performs other duties of a similar nature or level.
• Positions in this class typically require: stooping, kneeling, crouching, reaching, fingering, grasping, talking, hearing, seeing, and repetitive motions.
• Some positions may require: climbing, pushing, pulling, and lifting.
• Incumbents may be subject to extreme temperatures, blood, and other bodily fluids.
• Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects.

POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE

Positions assigned to food services may be responsible for:

• Processing and verifying paperwork and deliveries to warehouses and schools to ensure product is delivered on time;
• Verifying invoices reflect correct products, brands, quantities, package sizes, package types, price, and tax information;
• Meeting with brokers and/or vendors on new product offerings and bid inquiries;
• Maintaining meal program eligibility records and files.

Positions assigned to the library may be responsible for:

• Assisting students in locating and utilizing library materials;
• Checking books in and out;
• Preparing overdue book notices;
• Maintaining book inventory;
• Processing new materials;
• Maintaining audio visual equipment and keeping related records;
• Ordering library books and related equipment and materials.

Positions assigned to educational services may be responsible for:

• Ordering, storing, and inventorying curriculum materials;
• Delivering, picking up, and storing mandated tests;
• Investigating discrepancies, backorders, and problems with material orders;
• Distributing books to school sites upon request.

Positions assigned to the materials center may be responsible for:

• Preparing materials for return shipment and maintaining related records;
• Notifying vendors of shipping discrepancies;
• Assisting in maintaining warehouse inventory information and records;
• Verifying orders for completeness and quality upon receipt.

Positions assigned to transportation may be responsible for:

• Assisting with new driver certifications;
• Calculating mileage for Head Start billings;
• Assigning drivers for field trips;
• Scheduling physicals and drug screenings.

Position assigned to Special Services

• Maintaining files on students;
• Scoring achievement tests;
• Verifying required documentation is in student files and database;
• Preparing and submitting legally required reports;
• Typing, transcribing, editing, printing, and reviewing psychologist evaluations.

Positions assigned to bilingual assistance may be responsible for:

• Translating English and Spanish for teachers, parents, staff, and administrators, both verbally and in writing.

Positions assigned to the nurse's office may be responsible for:

• Assisting with tracking and dispensing medications;
• Preparing attendance reports and truancy letters;
• Administering first aid;
• Taking temperatures;
• Filling student medical records;
• Assisting in screening students;
• Verifying immunizations.

KNOWLEDGE AND SKILLS

• General office procedures;
• Customer service principles;
• Recordkeeping practices and procedures;
• Filing techniques and practices;
• Modern office equipment;
• Using computer and related software applications;
• Operating modern office equipment;
• Providing customer service;
• Maintaining records;
• Filing;
• Typing;
• Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

TRAINING AND EXPERIENCE

• High School Diploma or a General Equivalency Diploma (G.E.D.), or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

TERMS OF EMPLOYMENT
REPORTS TO:Site Administrator
LOCATION:Districtwide
SUPERVISES: NA
CALENDAR: 10 Month
BEGINNING SALARY:ESP Salary Schedule A; As approved by the Governing Board
POSITION HOURS:8 hrs per day
JOBCATEGORY:Classified
BENEFITS: As approved by the Governing Board
FLSA STATUS:Non-Exempt
DEADLINE FOR APPLICATION: Until Filled