Administrative Assistant - Level 2

Northrop Grumman; Charlotte (NC); On-site; USD 45,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Paid time off (PTO)

Paid holidays

Job summary

Northrop Grumman’s Synoptics division in Charlotte, NC seeks an Administrative Assistant – Level 2 for a 100% onsite role. You will support the General Manager and senior staff with daily office tasks, calendar management, travel coordination, and event planning.

The position requires a High School diploma or equivalent with 2 years of related experience, strong MS Office skills, and excellent communication. No clearance is needed to start, and the company offers comprehensive benefits and PTO.

Qualifications

• High School diploma or equivalent with 2 years related experience.
• No clearance required to start.
• High proficiency in Microsoft Office (Word, Excel, Outlook, Teams).
• Excellent verbal and written communication, time management, and problem-solving skills.
• Proactive, organized, and able to work independently.

Responsibilities

• Manage daily office tasks such as filing, scanning, and equipment.
• Coordinate and schedule travel, interviews, and hire contract workers.
• Handle calls, emails, and correspondence as first point of contact.
• Organize calendars, appointments, and meetings; maintain filing systems.
• Prepare reports, presentations, and correspondence using MS Office.
• Lead employee engagement activities and events.
• Adapt to changing priorities in a fast-paced environment.
• Learn SYNOPTICS policies and answer basic employee questions.
• Perform related duties as assigned or required.

Skills

Verbal communication

Written communication

Time management

Problem solving

Independent work

Organizational skills

Microsoft Office proficiency

Education

High School diploma or equivalent

Associates or Bachelor's degree preferred

Tools

Microsoft Office (Word, Excel, Outlook, Teams)

Job description

RELOCATION ASSISTANCE: No relocation assistance available

CLEARANCE REQUIRED FOR START: No

CLEARANCE TYPE: None

TRAVEL: No

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman’s Space Sector is seeking a Administrative Assistant – Level 2 to join our team in Charlotte, NC. This position is 100% onsite and cannot accommodate telecommute work.

An organization within Northrop Grumman: SYNOPTICS is the world-wide leader in the growth, fabrication, and coating of crystalline materials used in laser systems. These “solid-state” laser crystals are used in products ranging from medical lasers to military laser systems.

The Charlotte facility has been operating for over 60 years in the laser industry and has developed the reputation of providing the highest quality products with timely deliveries. Within the facility, solid-state oxide and fluoride crystals are grown from a high-temperature melt. SYNOPTICS has full optical fabrication capabilities for various plano and spherical geometries. SYNOPTICS serves the photonics and optics industry across the globe.

Learn more about SYNOPTICS at our website: https://www.northropgrumman.com/space/synoptics/

The position will handle daily office tasks for the General Manager and Senior Management staff at SYNOPTICS. Responsibilities include organizing meetings, scheduling calendars, scanning/filing documents, assisting and leading employee engagement activities, etc.

In This Job, You Will

• Manage daily office tasks, including filing, scanning, and managing office equipment.
• Coordinates employee of the month program
• Handle incoming calls, emails, and correspondence, acting as the first point of contact.
• Organize calendars, schedule appointments, and coordinate meetings. Maintain electronic and physical filing systems.
• Prepare reports, presentations, and correspondence using Microsoft Office Suite.
• Work with agencies and managers to schedule interviews/ hire contract workers
• Coordinate and schedule travel / prepare expense reports
• Leads and organizes employee activities, including employee events, lunches, all-hands meeting planning, etc.
• Ability to adapt to rapidly changing priorities and handle multiple tasks and activities in a fast-paced office environment.
• Become familiar with SYNOPTICS policies and procedures and be able to answer basic questions from employees
• Perform related duties as assigned or required.

Basic Qualifications

• High School diploma or equivalent and 2 years additional education and/or related experience.
• No clearance required to start
• High proficiency in Microsoft Office (Word, Excel, Outlook, Teams).
• Excellent verbal/written communication, time management, and problem-solving skills.
• Proactive, organized, and capable of working independently.

Preferred Qualifications

• Associates or four-year degree

Primary Level Salary Range: $45,100.00 - $75,100.00

The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.

Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.

Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.