Administrative Assistant - Legal Department

IAA Illinois Agricultural Association; United States; Hybrid; USD 45,000 - 62,000; Full time

Benefits offered by this job

Health insurance

401(k) match

Parental leave

Paid time off

Company holidays

Job summary

The Illinois Farm Bureau in Bloomington, IL seeks an experienced administrative assistant to support attorneys in the Legal Department, with emphasis on the Litigation Group. This role handles confidential matters, manages calendars, coordinates meetings, and assists with travel and invoices.

Ideal candidates have at least 2 years of administrative experience, strong Microsoft Office skills, and the ability to manage multiple tasks with discretion and sound judgment.

Qualifications

• Computer proficient with working knowledge of Microsoft Office.
• Strong project management skills with ability to manage multiple tasks.
• Excellent written, verbal, and interpersonal communication.

Responsibilities

• Wide range of administrative support across multiple practice areas.
• Assist with programs, events, meetings, publications, registrations, and materials.
• Perform confidential duties relating to business matters or personnel issues.
• Schedule appointments, coordinate meetings, and arrange travel as needed.
• Maintain files, prepare documents, answer inquiries, and coordinate communications.
• May track data, monitor budgets, process invoices or expense reports, and manage office supplies.

Skills

Project management

Communication

Tools

Microsoft Office

Job description

Join us at the Illinois Farm Bureau to become part of an influential leader that has a rich history and vision toward the future of agriculture. We’re excited you’re looking for a career with Illinois Farm Bureau as we advocate for farmers and agriculture. We’re a grassroots organization made up of people who support farms, food and families in Illinois.

About the role

The Legal Department for the Illinois Agricultural Association and COUNTRY Financial group have an excellent opportunity for an experienced administrative assistant in our Bloomington, IL office. This role supports multiple attorneys within the corporate Legal Department, with an emphasis on supporting the Litigation Group. The ideal candidate will have at least 2 years of administrative assistant experience and be a self-directed problem solver with excellent judgment and advanced level technical skills.

Responsibilities

• Wide range of traditional and specialized administrative support to be completed in a timely, confidential, and efficient manner across a range of practice areas.
• Overall responsibilities vary by position to ensure specialized support to meet the needs of assigned department(s) or staff, such as assisting with programs and events, Board or committee meetings, publications, registrations, materials, presentations and other matters, as assigned.
• Performs confidential administrative duties relating to business matters or personnel issues; maintains confidential and sensitive information.
• Schedules appointments, coordinates meetings and/or special events, maintains calendar of events and may make travel arrangements, as assigned.
• Maintains files and records, prepares documents and reports, answers phone calls, responds to inquiries, and coordinates various communications with internal and external contacts.
• May compile, track and analyze data; monitor budgets; compile and distribute meeting minutes; process invoices or expense reports; and/or maintain office supplies and equipment.
• Acknowledges and communicates emergency alarms to appropriate personnel. (Facilities department only).

Do you have what we’re looking for?

• Computer proficient with working knowledge of Microsoft Office
• Good project management skills, including the ability to manage projects simultaneously, organize efficiently, establish priorities and attend to details.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to anticipate needs and be adept at management and coordinating program details and meeting logistics.
• Typically requires 2 years of administrative experience.

Base Pay Range

Base Pay Range: $44,800-$61,600

The base pay range represents the typical range of potential salary offers for candidates hired. Factors used to determine your actual salary include your specific skills, qualifications and experience.

Incentive Pay: In addition to base salary, this position is eligible for a Short-Term Incentive plan.

Why work with us?

Illinois Farm Bureau planted roots in 1916 and is one of the largest Farm Bureau organizations in the United States. Illinois Farm Bureau is a voice for Illinois farmers, farm families, and anyone involved in food and agriculture. That covers a lot of ground. Illinois Farm Bureau represents members in Springfield, IL and Washington D.C. When you become a part of Illinois Farm Bureau, you become part of something that touches the lives of people every day. You truly make a difference.

Benefits package includes insurance benefits (medical, dental, vision, disability, and life), 401(k) with company match, parental leave, paid time off, paid company holidays and time off to volunteer.

Equal Opportunity

Illinois Farm Bureau is committed to providing equal opportunity in all areas of employment, and in providing employees with a work environment free of discrimination and harassment. Employment decisions are made without regard to race, color, religion, age, gender, sexual orientation, veteran status, national origin, disability, or any other status protected by applicable laws or regulations.

Non-sponsorship

Illinois Farm Bureau does not generally sponsor individuals for employment-based visas for this position.

Work Location and Hybrid

IFB is headquartered in Bloomington, IL, with hybrid positions available at our home office and statewide across our 93 County Farm Bureau offices.

Mission & Vision

Our Mission: Improve the economic well-being of agriculture and enrich the quality of farm family life. Since 1916, IFB has remained dedicated to advocating for farmers and agriculture, connecting the farming community with consumers and promoting the values and quality of life we hold dear in Illinois. We’re a grassroots membership organization made up of people who support farms, food and families in Illinois. Our members join because they are looking for advocacy, access to reliable agricultural information and education and our member benefits. We also invest in the future of agriculture via the IAA Foundation, grow agricultural leaders through developmental programming and events, cultivate environmental stewardship and champion innovation by working with our partner and affiliated organizations, such as COUNTRY Financial; GROWMARK; Prairie Farms Dairy and the state commodity groups. Our employees — regardless of their connection to agriculture — are instrumental in providing this value to our members by creating and managing programs, services and activities. We support their development through continuous learning and training, tuition assistance and a competitive, full-range package of benefits. Our people are our members’ neighbors, and we work to ensure they share the same opportunities for personal and professional growth and contributing to their communities.