Administrative Assistant - Legal Department

Illinois Farm Bureau; Bloomington (IL); On-site; USD 45,000 - 62,000; Full time

Benefits offered by this job

Insurance benefits

401(k) with company match

Parental leave

Paid time off

Company holidays

Volunteer time off

Job summary

Illinois Farm Bureau's Legal Department in Bloomington, IL is seeking an experienced administrative assistant to support multiple attorneys in the Litigation Group. This role emphasizes confidential, efficient administrative support across practice areas.

The ideal candidate has at least 2 years of administrative experience, strong Microsoft Office skills, and the ability to manage calendars, meetings, and travel arrangements while handling invoices and correspondence.

Qualifications

• Typically requires 2 years of administrative experience.
• Strong organizational and time-management abilities.
• Excellent written, verbal, and interpersonal communication skills.
• Proficiency with Microsoft Office suite and basic data entry.

Responsibilities

• Provide confidential administrative support to multiple attorneys in the Litigation Group.
• Schedule meetings, coordinate travel, and manage calendars.
• Prepare documents, reports, and minutes; handle invoices and expense reports.
• Maintain files, records, and communications with internal/external contacts.
• Assist with programs, events, board or committee meetings, and registrations.
• Acknowledge and communicate emergency alarms to appropriate personnel.

Skills

Project management

Written communication

Interpersonal skills

Tools

Microsoft Office

Job description

Join us at the Illinois Farm Bureau to become part of an influential leader that has a rich history and vision toward the future of agriculture.

We’re excited you’re looking for a career with Illinois Farm Bureau as we advocate for farmers and agriculture. We’re a grassroots organization made up of people who support farms, food and families in Illinois.

About the role

The Legal Department for the Illinois Agricultural Association and COUNTRY Financial group have an excellent opportunity for an experienced administrative assistant in our Bloomington, IL office. This role supports multiple attorneys within the corporate Legal Department, with an emphasis on supporting the Litigation Group. The ideal candidate will have at least 2 years of administrative assistant experience and be a self-directed problem solver with excellent judgment and advanced level technical skills. Responsibilities include a wide range of traditional and specialized administrative support to be completed in a timely, confidential, and efficient manner across a range of practice areas.

How does this role make an impact?

• Overall responsibilities vary by position to ensure specialized support to meet the needs of assigned department(s) or staff, such as assisting with programs and events, Board or committee meetings, publications, registrations, materials, presentations and other matters, as assigned.
• Performs confidential administrative duties relating to business matters or personnel issues; maintains confidential and sensitive information.
• Schedules appointments, coordinates meetings and/or special events, maintains calendar of events and may make travel arrangements, as assigned.
• Maintains files and records, prepares documents and reports, answers phone calls, responds to inquiries, and coordinates various communications with internal and external contacts.
• May compile, track and analyze data; monitor budgets; compile and distribute meeting minutes; process invoices or expense reports; and/or maintain office supplies and equipment.
• Acknowledges and communicates emergency alarms to appropriate personnel. (Facilities department only).

Do you have what we're looking for?

• Computer proficient with working knowledge of Microsoft Office
• Good project management skills, including the ability to manage projects simultaneously, organize efficiently, establish priorities and attend to details.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to anticipate needs and be adept at management and coordinating program details and meeting logistics.
• Typically requires 2 years of administrative experience.

Base Pay Range:

$44,800-$61,600

The base pay range represents the typical range of potential salary offers for candidates hired. Factors used to determine your actual salary include your specific skills, qualifications and experience.

Incentive Pay:

In addition to base salary, this position is eligible for a Short-Term Incentive plan.

Why work with us?

Illinois Farm Bureau planted roots in 1916 and is one of the largest Farm Bureau organizations in the United States. Illinois Farm Bureau is a voice for Illinois farmers, farm families, and anyone involved in food and agriculture. That covers a lot of ground. Illinois Farm Bureau represents members in Springfield, IL and Washington D.C. When you become a part of Illinois Farm Bureau, you become part of something that touches the lives of people every day. You truly make a difference.

You’ll be able to take advantage of our benefits package, which includes insurance benefits (medical, dental, vision, disability, and life), 401(k) with company match, parental leave, paid time off, paid company holidays and time off to volunteer.

Illinois Farm Bureau is committed to providing equal opportunity in all areas of employment, and in providing employees with a work environment free of discrimination and harassment. Employment decisions are made without regard to race, color, religion, age, gender, sexual orientation, veteran status, national origin, disability, or any other status protected by applicable laws or regulations.

Illinois Farm Bureau does not generally sponsor individuals for employment-based visas for this position.