Administrative Assistant, Lead

City of Bothell; Bothell (WA); On-site; USD 60,000 - 80,000; Full time

Job summary

The City of Bothell is seeking an Administrative Assistant, Lead to join the Public Works Department at the Bothell Operations Center. This role will supervise Administrative Assistants, schedule and prioritize daily tasks, and drive process improvements to enhance department efficiency.

You will prepare memoranda and communications, support records management, and collaborate across teams to deliver high-quality administrative support.

Qualifications

• Must be able to lead Administrative Assistant positions.
• Oversee administrative workflow and prioritize tasks.
• Prepare memoranda and communications.
• Support records management and retention initiatives.

Responsibilities

• Act as Lead to Administrative Assistants, scheduling and coordinating daily work.
• Oversee workflow and train staff.
• Manage special projects and process improvement initiatives.
• Create, edit, and process memoranda and technical documents.
• Support records management and retention initiatives.

Skills

Lead

Scheduling

Training

Communication

Project management

Job description

Please note: Application may not be accepted if it is incomplete. Adding your resume and/or cover letter in lieu of the application may not be accepted as well.

The City of Bothell’s Public Works Department presents an exciting opportunity for administrative experts to join a dedicated, enthusiastic team of professionals in our Administrative Division at the Bothell Operations Center as the next Administrative Assistant, Lead!

Recruitment information:

• Options for schedule: 5/8s (start time ranges from 7:00 am - 8:00 am)
• Position will close Friday, September 25, 2026 at 12:00 pm

What will you do in this position?

• Act as a Lead to the Administrative Assistant positions. This includes scheduling and prioritizing work tasks, assigning and coordinating daily work activities, performing duties within scope of authority, and training.
• Apply specific knowledge of department policies and procedures to oversee administrative workflow, manage special projects and assignments, and relieve staff of routine administrative detail.
• Manage special projects and assignments and initiates process improvement initiatives across a wide range of areas, requiring comprehensive knowledge of departmental procedures and policies.
• Create, edit, and process memoranda, technical documents, and other communications.
• Support records management and retention initiatives by working with Administrative Assistants to maintain department files.

A successful candidate in this position will:

• Learn and adapt to new tools and systems with ease to support work efficiency.
• Communicate clearly, respectfully, and professionally across a variety of settings.
• Establish and maintain trust by acting with consistency, openness, and reliability.
• Own outcomes and take responsibility for meeting deadlines and expectations.
• Contribute to a workplace culture where everyone feels welcomed and included.
• Build and maintain collaborative relationships across departments and disciplines.
• Support sustainability and long-term value in decision-making.
• Integrate feedback constructively to improve efficiency and service quality.

About City of Bothell:

• The City is comprised of 13.6 square miles within both King and Snohomish Counties and is home to 51,760 people (2025). This figure is projected to grow to nearly 75,000 over the next 20 years in tandem with Bothell’s increasingly vibrant downtown and life sciences employment cluster near the I-405 corridor.
• Learn more about the City’s Organizational Values and the Bothell’s City Council 2040 Vision and Strategic Priorities.
• Learn more about the City of Bothell's Public Works Department here!

We are committed to being a safe, equitable, and inclusive workplace and community.

The City of Bothell is proud to be an Equal Opportunity Employer and is committed to providing equal opportunity for all employees and applicants. Our employees are people with different strengths, experiences and backgrounds, who share a passion for improving people’s lives. The City of Bothell recruits, hires, trains, promotes, compensates, and administers all personnel actions without regard to race, color, religion, sex, sex stereotyping, pregnancy (which includes pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), gender, gender identity, gender expression, national origin, age, mental or physical disability, ancestry, medical condition, marital status, military or veteran status, citizenship status, sexual orientation, genetic information, or any other status protected by applicable law.

We seek to recruit and hire talented and engaged job candidates from a widely diverse range of backgrounds. We celebrate the diversity in our workplace and community and believe it makes us stronger.

If you need a reasonable accommodation to support your participation in the recruitment and selection process, please send an email to [e-mail].

To learn more about the City of Bothell’s commitment to Diversity, Equity, and Inclusion, visit the DEI at Bothell Webpage.

Why Bothell?

Bothell offers a career-enriching opportunity to apply your skills and experience in a way that has a positive effect on the community. We encourage professional growth and for employees to “think outside the box”. We value work-life balance and provide paid vacation and sick leave benefits.

We offer ample time off, including 11 paid holidays as well as 2 personal holidays. As an employee, you have access to a robust benefits package that includes medical, dental and vision for you and your family. We also offer life and disability insurance, state pension and deferred compensation for retirement. AFSCME employees with approved second-language proficiency will receive a 2% pay premium throughout their employment. Commute trip reduction, alternative work schedules, flexible work environment, and hybrid work options are available when appropriate. The City of Bothell creates an environment that supports wellness practices which enhance the quality of life for City employees and encourage and incentivize participation in an employee wellness program. As a result, the City is a recipient of the Association of Washington Cities WellCity Award.