Administrative Assistant/Lab Coordinator

Regis University; Denver (CO); On-site; USD 38,000 - 45,000; Full time

Job summary

Regis University seeks an Administrative Assistant/Lab Coordinator to support the School of Rehabilitative and Health Sciences. This full-time position involves overseeing laboratory operations, providing essential administrative support, and assisting with social media outreach. Ideal candidates will have strong interpersonal skills and a commitment to the university’s mission.

Benefits

Comprehensive group health insurance

Generous tuition benefits for employees and dependents

Paid Mission leave

Flexible work arrangements options

Qualifications

• Minimum one year of administrative support experience.
• Ability to manage multiple priorities effectively.
• Self-motivated with strong ethics and positive attitude.

Responsibilities

• Oversee SRHS laboratories including maintenance and equipment management.
• Provide administrative support to Clinical Education Team.
• Assist in the organization of the annual MoveForward 5K/10K event.

Skills

Strong computer skills

Excellent verbal communication

Excellent written communication

Organizational skills

Interpersonal skills

Education

High school diploma (or GED)

Tools

Office software including Excel and Word

Job description

Administrative Assistant/Lab Coordinator page is loaded

Administrative Assistant/Lab Coordinator

Apply locations Northwest Denver Campus time type Full time posted on Posted 24 Days Ago job requisition id R004754

Working at Regis University

As Regis employees, we embrace our Jesuit Catholic values of respect, inclusion and equity, and welcome employees, faculty and students from all faiths and cultures. Together, we perform our duties in alignment with the mission of the University and seek dedicated individuals to contribute to and strengthen that mission and our service to students. Why Work at Regis?

Job Summary:

Reporting to the Director of Operations for the School of Rehabilitative and Health Sciences (SRHS), the Administrative Assistant/Lab Coordinator oversees SRHS laboratories and equipment, supports the Department of Physical Therapy’s (DPT) Clinical Education Team with database management and student communication, and assists with SRHS social media and the annual MoveForward 5K/10K event. This role provides essential administrative support to faculty, staff, and students, helping advance the University’s mission of delivering a transformative educational experience.

The ideal candidate will demonstrate exceptional interpersonal and organizational skills, thrive in collaborative environments, and consistently deliver outstanding customer service. Meticulous attention to detail is essential to succeed in this role.

Major Duties and Responsibilities:

• Oversight of SRHS laboratories including the DPT and HES lab space

  • Routine laboratory maintenance

  • Lab set up and tear down as directed by faculty

  • Lab equipment and supplies inventory and maintenance

  • Lab equipment check out

  • Laundry ordering and stocking

  • Setting up of lab practical exams and skills checks

• Administrative support of DPT Clinical Education Team

  • Database management

  • Clinical education communication including, but not limited to

    • Compliance issues

    • Clinical education placements

• Department of Post-Professional Studies Functions

  • Assists PPS Department Chair in preparation of ABPTRFE and ACOMPTE accreditation documents

  • Updates tracking documents for fellows-in-training

  • Provides support for FOMPT weekend intensives and ROPT weeklong intensives

  • Maintains current affiliation agreements with all residency and fellowship sites

  • Working with Registrar’s office to confirm course section availability

  • Ordering of supplies for FOMPT and ROPT

• Social media support

  • Assists faculty social media liaison with oversight of Twitter, Facebook, Instagram and blog accounts

  • Coordination with Marketing-Communications to keep all social media accounts consistent with university policy

  • Ensure regular posting of School events

• Administrative support of the annual MoveForward 5K/10K event

  • Support for faculty liaison

  • Attendance at planning meetings

  • Logistic support with class representatives

  • Race day support

Working Conditions:

Working conditions are normal for an office environment. This position requires 100% in-person work and may require occasional evening or weekend hours. There is no remote work option given the nature of the position.

Qualifications:

Education

High school diploma (or GED)

Experience

One year of administrative support experience

Special knowledge, skills, abilities

• Strong computer skills using Office software including Excel and Word

• Ability to simultaneously and effectively assist multiple people and manage priorities.

• Self-motivated with exceptional ethics and a positive attitude

• Superior verbal and written communication skills

Instructions to Applicants

Please submit a CV/resume, cover letter and list of references with your application. Current employees, please submit an application and requested documents by logging into Workday. Click on the Career Worklet to access the internal jobs site.

Please ensure your application is complete and all supporting materials are submitted by June 6th, 2025.

Regis University offers a broad range of benefits that includes:

• Comprehensive group health insurance, including medical, dental, vision, disability and life insurance.

• A generous tuition benefit for employees, spouses and dependents

• Paid Mission leave to allow our employees to engage in acts of service or to have time for personal reflection.

• The "Gift of Time" when Regis closes between Christmas Day and New Year's Day.

• Options for flexible work arrangements based on position.

You can learn more about our benefits by clicking the links below.

25-26 Employee Benefits Summary 04.28.25 or

https://www.regis.edu/_documents/about/offices-and-services/human-resources/regis-university-employee-benefits-guide.pdf

Pay Rate:

$19.00/hour

Application Deadline: